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Reporting Remissions with a census date BEFORE 1st Jan 2021Records with a census date before 1st January 2021 are outside the scope of the Paradigm-TCSI real-time reporting integration. For that reason, reporting a remission is a two-step process:
Load the student unit enrolment details screen, see Navigating to the single Unit Enrolment Details screen. Update the following fields: UNIT DETAILS section: 1. Update enrolment status and set it to Withdrawn. 2. Set the Withdrawal Date ACADEMIC OUTCOMES section 3. Check the Grade Description and set it to blank if there is a value already entered 4. Check the Published Grade description and set it to blank if there is a value already entered 5. If a date has been saved in the Grade Release Date field, set the field to blank 6. Check the Final Mark and set it to blank if there is a value already entered FINANCIAL INFORMATION section 67. You will also need to carefully consider how the financial fields are to be coded. Check with your accounts receivable team. They may prefer the fee fields to be set to 0. Otherwise, they may want them left unchanged 8. Click the SAVE UNIT ENROLMENT button to apply the changes.
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Reporting Remissions with a census date AFTER 1st Jan 2021Load the student unit enrolment details screen, see Navigating to the single Unit Enrolment Details screen. Update the following fields: UNIT DETAILS section 1. Update enrolment status and set it to Withdrawn. 2. Set the Withdrawal Date ACADEMIC OUTCOMES section
3. Check the Grade Description and set it to blank if there is a value already entered 4. Check the Published Grade description and set it to blank if there is a value already entered 5. If a date has been saved in the Grade Release Date field, set the field to blank 6. Check the Final Mark and set it to blank if there is a value already entered FINANCIAL INFORMATION section 67. You will also need to carefully consider how the financial fields are to be coded. Check with your accounts receivable team. They may prefer the fee fields to be set to 0. Otherwise, they may want them left unchanged. Both options are equally viable in terms of meeting your government reporting obligations. HEIMS INFORMATION section 78. Enter a value in the field “Variation Reason” Variation Reason. Note that the correct option will depend on the circumstances of each student. In most cases, the value will be “Remission due to special circumstances” 8. Click the SAVE UNIT ENROLMENT button to apply the changes. |
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