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Overview

This knowledge article contains one of the most important pages within the system – with all the fine details of an individual unit enrolment, as each unit has its own record and details. This page tells two parts of the same story from both the academic and the accounting perspectives.

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title2. Edit the Final Grade and make it not yet available to the student

Edit the Final Grade and make it not yet available to the student

NOTE:

Final grades may need to be adjusted due to reassessment, administrative error or moderation. This method shows the steps to update the final grade but does not make it available to the student - please see publishing grades section [“

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titleHOW TO
Publish Grades”] below to make the result available to the student or appear on the transcript.

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titlestep 1
Load the student’s record.

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Go to Student > Search > Enter either the student number or name. > Click Search.

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Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.

 

 

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titlestep 2
Update the final grade.

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After loading the student’s record, choose the Student > Course Enrolment > Units menus on the side. It will then load a page with all the units enrolled by the student under the UNITS ENROLLED BY STUDENT Form section.

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Look for the unit/subject where you want to update the final grade. Click the 📝 EDIT button on the right of the unit. This will load the UNIT DETAILS Form section of the student where you can update the final grade.

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In the UNIT DETAILS Form section, scroll down and look for the EDIT GRADE button

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A pop-up warning message will appear on top of the screen – the same as the screenshot message below, just click the OK button.

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A UNIT DETAILS Form section will appear, update/ edit the following fields as required or if applicable:

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titleA
Enrolment Status: Update the Enrolment status code (if required)

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Final Mark: Update the Final Grade Percentage (if applicable)

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Grade Description: Update the Grade Description (required*)

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HEIMS Study Completion Status: Update the HEIMS Study Completion Status at the HEIMS INFORMATION Form section below the FINANCIAL INFORMATION Form section. (required*)

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Click the SAVE UNIT ENROLMENT button after editing the required fields to update the final grade.

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title4. Unit Enrolment Withdrawal Before Census Date

Unit Enrolment Withdrawal Before Census Date

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titlestep 1
Load the student’s record.

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Go to Student > Search > Enter either the student number or name. > Click Search.

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Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.

 

 

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titlestep 2
Withdraw a student from a unit before the census date.

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After loading the student’s record, choose the Student > Course Enrolment > Units menus on the side. It will then load a page with all the units enrolled by the student under the UNITS ENROLLED BY STUDENT Form section.

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Look for the unit/subject where you want to withdraw before the census date. Click the 📝 EDIT button on the right of the unit. This will load the UNIT DETAILS Form section of the student.

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In the UNIT DETAILS Form section, look for the Enrolment Status: field, select Withdrawn from the drop-down list. Click the calendar icon and choose the Withdrawal Date (before census date).

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In the FINANCIAL INFORMATION Form section, make sure to make changes to the following fields:

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Unit Fee: Update the Unit fee field to 0.00 (This field cannot be left blank, and is required*)

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Amount Received: Check the Amount Received field is 0.00 (This field cannot be left blank, and is required*)

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Upfront Payment: Check the Upfront Payment field is 0.00 (This field cannot be left blank, and is required*)

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Funding Type: Update the Funding Type to Upfront (required*)

NOTE:

If you are using the Paradigm Accounting module, refer to this knowledge article for the required accounting workflows you need to process: Using the Accounting Module

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In the Academic Outcomes unit details section, update the following fields:

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Grade Description: Update this field to Withdrawn (This is institution-specific - please ensure correct selection according to your institution's procedures).

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Published Grade: Update this field to Withdrawn (This is institution-specific - please ensure correct selection according to your institution's procedures).

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Click the SAVE UNIT ENROLMENT button after updating the required fields to successfully withdraw a student from the unit before the census date.

Tip

HEIMS Study Completion Status E355 will update automatically based on the selected Unit Enrolment status, read more.

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titleHow to Delete Unit Enrolment records in Paradigm and TCSI

How to Delete Unit Enrolment records in Paradigm and TCSI

Note

BE ADVISED:

Prior to following the instructions below, it is assumed that the unit enrolments are not yet invoiced and do not have published grades, and that you are aware of the implications when deleting units, and that the record will be completely removed from both TCSI and Paradigm after clicking the Delete Unit Enrolment button.

There are different ways you can delete unit enrolments in Paradigm:

A. Per Unit Enrolment Record

1. Load the Student Summary screen.

2. Go to the UNIT ENROLMENTS section, click the ACTIONS button against the unit enrolment that you want to delete, and select the Edit Unit Enrolment option.

3. With the Unit Enrolment page loaded, click the DELETE UNIT ENROLMENT button. Again, clicking this button will remove the record from both TCSI and Paradigm.

Click OK to confirm your action.

Tip

The unit enrolment record has now been removed from both TCSI and Paradigm.

B. via the Units page

1. Load the Student Summary screen.

2. Choose Student > Course Enrolment > Units menus on the side.

Click OK to confirm your action.

Tip

The unit enrolment record has now been removed from both TCSI and Paradigm.

C. via the Select Action to perform on Units menu

1. Load the Student Summary screen.

2. Choose Student > Course Enrolment > Units menus on the side. Select the unit enrolments that you want to delete.

3. After selecting all the units that you want to delete, go to the Select Action to perform on Units menu below and select the Delete selected units option, and click SUBMIT

Click YES to confirm your action.

Tip

The unit enrolment records selected have now been removed from both TCSI and Paradigm.

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titleHow to Delete Unit Enrolment records from TCSI - retain records in Paradigm

How to Delete Unit Enrolment records from TCSI - retain records in Paradigm

Note

BE ADVISED:

Prior to following the instructions below, it is assumed that you have already read the above section on the recommended usage of the TCSI Delete button in Paradigm.

There are two ways you can delete records from TCSI within Paradigm:

A. Per Unit Enrolment Record

1. Load the Student Summary screen.

2. Go to the UNIT ENROLMENTS section, click the ACTIONS button against the unit enrolment that you want to delete the information submitted to TCSI, and select the Edit Unit Enrolment option.

3. With the Unit Enrolment page loaded, click the DELETE FROM TCSI button. Again, clicking this button will remove the record from TCSI and make the record in Paradigm read-only, and also set the enrolment status to “TCSI Deleted”

Click YES to confirm your action.

Tip

The unit enrolment record has now been removed from TCSI, made the record in Paradigm read-only - and also set the enrolment status to “TCSI Deleted.”

 

B. via the Select Action to perform on Units menu

1. Load the Student Summary screen.

2. Choose Student > Course Enrolment > Units menus on the side. Select the unit enrolments that you want to delete.

3. After selecting all the units that you want to delete, go to the Select Action to perform on Units menu below and select the Delete unit enrolments from TCSI option, and click SUBMIT

Tip

The unit enrolments you have selected are now being removed from TCSI, made the record/s in Paradigm read-only - and also set the enrolment status to “TCSI Deleted.”

NOTE:

For cases where you want to unlock the unit enrolment record and resend the information to TCSI with the valid details, refer to the instructions in the workflow below.

 

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