Overview
Students who decide to discontinue their studies prior to earning their qualification may be eligible to graduate with a related qualification or award in a process known as Early Exit. For higher education providers, these academic outcomes are reported to the government in the form of an Early Exit Packet. Paradigm offers an efficient mechanism for reporting Early Exit awards via the Course Graduation screen.
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| title | 1. Processing an Early Exit in Paradigm step-by-step guide |
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Processing an Early Exit in Paradigm step-by-step guideThe following workflow will guide you on how to process an Early Exit in Paradigm. Starting from the course enrolment where the student is doing the early exit down to enrolling them on the Course where they will continue their study. This will also include the process if the student decides to discontinue their studies. Note that all related workflows mentioned below are already part of established workflows in our knowledge base. We recommend that you start following the workflow below in order from and just skip the part that you already completed. Finalise all linked unit enrolments Set the Course Enrolment Status – TCSI Course Outcome Code (E599)Update the Course Outcome code (E599) of the course to be early exited accordingly. Report an Early Exit Award in Paradigm via the Graduation screen. Note that there are only 2 possible Course Outcome codes you can report in an early exit award packet:
 Image AddedTCSI Reporting notesIf the student is continuing the course, report an early exit award packet with an outcome code of “Completed but continuing a related course [E599 = 5]” If the student is not continuing to study the course, set the Course Outcome code (E599) of the course enrolment to be early exited to “Transferred [E599 = 6 Transfer to complete a related course]” and report an early exit award packet with an outcome code of “Completed”.
Process the Awarded Qualification/Course CredentialsThis step is necessary if you want to provide the necessary course credentials to a student with the course or award they will receive when doing an early exit from their previous course enrolment. Enrol in the Awarded Qualification/Course Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments After enrolling in the awarded qualification/course and all credited unit enrolments, update the Course Outcome code (E599) of the awarded course accordingly, e.g. “Completed”.
For Continuing Study Only This step is necessary if you want the student to be enrolled on a course that is different to the current or existing course that they have early exited upon. Enrol in the New Course where the student will continue to study Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments Enrol to all other scheduled units required to finish the new course for the specific enrolment time period.
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| title | 2. How to Report an Early Exit Award in Paradigm via the Graduation screen |
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How to an Early Exit Award in Paradigm via the Graduation screen
NOTE: The instructions below assume that you have already read and followed the detailed [1-3] above and that the course enrolment outcome (E599 ) has been successfully reported to TCSI without an errorall linked unit enrolments to the Course to be early exited have the correct completion status values (E355), and that all the required unit enrolment details have been reported and validated by TCSI. The instructions below also assume that the student record to be reported to TCSI for an early exit is currently loaded in the system. If the student record has not yet been loaded, refer to this article on how to load a student record in Paradigm: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985177/Course#01.How-to-load-a-Student-Record and then load the course enrolment record where you wish to report an Early Exit. , , Once the student record to be reported as an early exit is loaded, you have two ways to load the EDIT Graduation page:On the Student Summary page (Student > Summary), go to the COURSE ENROLMENTS section and click the ACTIONS button of the course enrolment that you want to edit, or you can Choose Student > Course Enrolment > Course menus on the side. This will display the course(s) enrolled by the student.
Click the ACTIONS button on the right of the course enrolment of the student that you want to do an early exit. After clicking the ACTIONS button, click the Edit Graduation option. Image Removed Image Added The Edit Graduation option will open the graduation details of the student. Scroll down and go to the EARLY EXIT AWARDS section, and click the NEW EARLY EXIT AWARD button. Image Removed Image Added A new section below will open for you to enter the reportable information for an early exit.  – Course Outcome | select the course/program that the student is being awarded as part of their early exit from their course enrolment |
B.Course outcome Code (E599) |
| select the correct outcome code here. There are only 2 possible reportable outcomes for an early exit: |
C. Course Outcome Date (E592) |
| select the date when the early exit was approved by the provider |
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colour | title | Green | – Click the SAVE DETAILS button after filling in the required information. After clicking the SAVE DETAILS button you should see a SUCCESS message similar to the message shown in the screenshot below.
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