What is an Early Exit

An early exit happens when a student, already admitted to the course, chooses to discontinue their studies for one of many reasons (e.g. withdrawswithdrawal, transfers to complete a related course, medical reasons, etc.) and satisfies the academic eligibility requirements to graduate with a related course or award. For example, a student currently undertaking a bachelor’s degree may be eligible for an early exit to graduate with a diploma. It is common for providers to publish information regarding eligible exit pathways for each course in their official course or handbook material.

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Processing an Early Exit in Paradigm step-by-step guide

The following workflow will guide you on how to process an Early Exit in Paradigm. Starting from the course enrolment where the student is doing the early exit down to enrolling them on the Course where they will continue their study. This will also include the process if the student decides to discontinue their studies. Note that all related workflows mentioned below are already part of established workflows in our knowledge base. We recommend that you start following the workflow below in order from

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Finalise all linked unit enrolments

• Make sure that all linked unit enrolments to the Course to be early exited have the correct completion status values (E355), and that all the required unit enrolment details have been reported and validated by TCSI.

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Set the Course Enrolment Status – TCSI Course Outcome Code (E599)

1. Update the Course Outcome code (E599) of the course to be early exited accordingly.

2. Report an Early Exit Award in Paradigm via the Graduation screen. Note that there are only 2 possible Course Outcome codes you can report in an early exit award packet:

   • Completed

   • Completed but continuing a related course

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TCSI Reporting notes

• If the student is continuing the course, report an early exit award packet with an outcome code of “Completed but continuing a related course [E599 = 5]”

• If the student is not continuing to study the course, set the Course Outcome code (E599) of the course enrolment to be early exited to “Transferred [E599 = 6 ^{Transfer to complete a related course]”} and report an early exit award packet with an outcome code of “Completed”.

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Process the Awarded Qualification/Course Credentials

This step is necessary if you want to provide the necessary course credentials to a student with the course or award they will receive when doing an early exit from their previous course enrolment.

1. Enrol in the Awarded Qualification/Course

2. Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments

3. After enrolling in the awarded qualification/course and all credited unit enrolments, update the Course Outcome code (E599) of the awarded course accordingly, e.g. “Completed”.

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If Continuing Study with a Different Course

This step is necessary if you want the student to be enrolled on a course that is different to the current or existing course that they have early exited upon.

1. Enrol in the New Course where the student will continue to study

2. Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments

3. Enrol to all other scheduled units required to finish the new course for the specific enrolment time period.

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How to

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an Early Exit Award in Paradigm via the Graduation screen

The instructions below also assume that the student record to be reported to TCSI for an early exit is currently loaded in the system. If the student record has not yet been loaded, refer to this article on how to load a student record in Paradigm: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985177/Course#01.How-to-load-a-Student-Record and then load the course enrolment record where you wish to report an Early Exit.

• On the Student Summary page (Student > Summary), go to the COURSE ENROLMENTS section and click the ACTIONS button of the course enrolment that you want to edit, or you can

• Choose Student > Course Enrolment > Course menus on the side. This will display the course(s) enrolled by the student.

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After clicking the SAVE DETAILS button you should see a SUCCESS message similar to the message shown in the screenshot below.

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