Objective
Upon completion of this KB article you will have an understanding of This article provides the detailed workflows on how to Search, Add and Edit Scheduled Units. In addition, users should pay attention to the special notes on some fields as well as system implications mentioned as below.
Complexity
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The Unit Enrolment start and end dates should not be changed because this affects enrolment information that is vital to the business operations of the institution. When the scheduled unit start and end dates are not the same as the unit enrolment start and end dates, you can change the start and end dates for the scheduled units by following the steps in the Workflow section below.
Participants / Class Numbers
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Session Enrolment Restriction
Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test.
Drop-down options:
Course enrolment = course start and expected end date
Unit enrolment = unit enrolment start date and expected end date
Scheduled unit = scheduled unit start and end dates
Note: This field is related to English Language Intensive Courses for Overseas Students (ELICOS). If the restriction is opt-in, it would impact sessions' visibility on student’s timetable.
Participants / Class Numbers
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The status codes for unit enrolments are pre-set with default values and these cannot be changed or added to reflect individual provider status codes.
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Implications
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WarningOld Scheduled Units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule Scheduled or a Reschedule Rescheduled unit needs to be created each time when the unit is runoffering. |
Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods.
A Census Date must always fall between the start date and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Previous Scheduled Units should not be updated and reused as a new unit. This will affect any historical student data. Scheduled Units should be either rescheduled or a new Scheduled Unit created.
Fee alterations will not update any students already enrolled into the unit.
HEIMS Census dates are required to be no less than 20% of the way through the unit.
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