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The User has the minimum required level to access the Provider tab and an understanding that making changes within this section has system wide implications.
The user has an understanding of the Australian Tertiary Education System / VET Sector.
A provider record must have been created and saved before trying to assign a role to that provider
Key terms and concepts
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| title | 1. Search Fields |
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Field Name
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Brief Overview
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Organisation Name
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This is the Full name / title of an Institution within Paradigm. This name will use where ever the full title of the institution is required.
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Institution Status
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The status of the institution Active or Archived
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Abbreviated Name
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Each institution is given an abbreviated name to make identification
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Role
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Different Roles within the system will allow for different functionality and need to be used in combination:
Educational Program Provider
Educational Unit Provider
Education Agent
Training Organisation
HEIMS Higher Education Provider
Training Organisation Location
Work Experience Provider
Education Payment Agent
Education Bank
Assoc Educational Program Provider
SVP Provider
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Order by
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The list produced can to be ordered by:
Name
Abbreviation
Status Id
Last Modified Date
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A provider is an organisations that has relationships to people reflecting some form of service tthey provide in an education context. Examples of services include a campus, a higher educaiton provider, work experience business etc. In the context of Paradigm, the organisation is defined once as a provider. The type of provider is further distinguished through the assigning of one or more roles.
Provider Roles
Roles are assigned to providers as a way of defining the types of relationships they may have with other records within Paradigm. Assignign the correct role to a provider is critically important to ensure that a range of features function correctly.
The table below outlines the intended use of each role:
Role | Description |
|---|---|
Education Provider | Default role assigned to all providers |
Educational Program Provider | Associated with course enrolment records (i.e. the campus) |
Educational Unit Provider | Associated with base units and scheduled units (i.e. the campus) |
Education Agent | Identifies the provider as being an agents for the purposes of student recruitment |
Training Organisation | Associated with AVETMISS reporting |
HEIMS Higher Education Provider | Assocaited with HEIMS reporting |
Training Organisation Location | Assocaited with an AVETMISS delivery location |
Work Experience Provider | Associated with the work experience module |
Education Payment Agent | Associated with the agent payment workflow |
Diocease | Allows the provider to be assigned as a diocease against the student record |
Seminary | Allows the provider to be assigned as a seminary against the student record |
Communication sendor | Allows users to send communications on behalf of the provider using the email address on the provider record |
Health provider | Allows the provider to be assocaited as a provider of overseas health cover within the OSHC module in Paradigm. |
Provider information related fields
The table below outlines the types of information that may be recorded against a provider type record.
Field Name | Brief Overview |
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Name | The Full and Legal name of the |
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Provider to appear on official documents | |
Abbreviation | An Abbreviated |
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Provider name to be used in drop boxes and internal system instances | |
ABN | The Australian Business Number is a unique identifier issued by the Australian Business Register |
Address Line 1 | Physical address of |
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Provider | |
Address line 2 | Physical address of |
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Provider | |
Suburb | Physical address of |
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Provider | |
Post Code | Physical address of |
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Provider | |
State | Physical address of |
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Provider | |
Country | Physical address of |
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Provider | |
Phone | Contact Phone number of |
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Provider | |
Fax | Fax Number of |
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Provider | |
Other Phone | Other Contact Phone numbers of |
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Provider | |
Mobile | Mobile phone of |
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Provider | |
Primary contact of |
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Provider's email address |
Web |
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Provider's Web address |
Logo image |
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Primary logo or branding image for use in system generated letters or reports | |
Web image | Secondary logo or branding image for use in system generated letters or reports |
Invoice Fee Code | Abbreviated Fee Code eg SF - Star Fleet Academy |
GST Amount | The amount of GST charged 10% |
HE Provider Code | The Higher Education Code allocated to each |
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Provider by the Government | |
Agent Commission Percentage | the amount to this agent for referring a student |
Agent Category |
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Agent Focus | |
Agent Sales Representative | |
Agent Contact Person | Primary contact for Agent |
Agent Contract Original Date | |
Agent Contract Renewal Date |
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Provider Status |
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Provider Course Id Type |
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SVP Agent | |
AHEGS Provider Print Detail | |
Cricos Provider Code | The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) is a register of Australian education providers that recruit, enrol and teach overseas students. Registration on CRICOS allows providers to offer courses to overseas students studying in Australia on student visas. |
Related Bank Account |
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Same as Above (Tick Box)
Billing Attention Name | Mailing address of the Provider |
Billing Company Name | Mailing address of the Provider |
Address Line 1 | Mailing address of the Provider |
Address Line 2 | Mailing address of the Provider |
Suburb | Mailing address of the Provider |
Postcode | Mailing address of the Provider |
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Phone
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Fax
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Other Phone
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Mobile
Provider Roles
These may be added when a record is created or at later time when required
Assigned Roles for Provider options |
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Education Provider |
Educational Program Provider |
Educational Unit Provider |
Education Agent |
Training Organisation |
HEIMS Higher Education Provider |
Training Organisation Location |
Work Experience Provider |
Education Payment Agent |
Education Bank |
Assoc Educational Program Provider |
State |
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Country
SVP Mailing address of the Provider | |
Country | Mailing address of the Provider |
Phone | Mailing address of the Provider |
Fax | Mailing address of the Provider |
Other Phone | Mailing address of the Provider |
Mobile | Mailing address of the Provider |
Workflow
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