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Objective

Upon Completion of this KB article you will be able to Reschedule Units from existing scheduled units

Complexity

Status
colourGreen
titleLow

Page Contents

Table of Contents
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Assumptions

  • You have the minimum required permission level to access the Units tab

  • You understand the difference between a base unit and a scheduled unit

  • You have an understanding that making changes within this section has system wide implications

  • You have an understanding of the Australian Tertiary Education System / VET Sector

Key Terms and Concepts

Field Name

Brief Overview

Class No

Identifying one of multiple groups or classes running at the same time

Unit Id

Internal System id Code for units.

These numbers are

This number is allocated by the system when a unit is created

Unit Name

Full name of the

units

unit - this will appear on the

students transcriptUnit ProviderIf the provider has multiple institutions within the same system, this can identify which is running this instance of the unit

student's transcript

Unit Keywords

Buzz words or key words, used in the search section for staff to find this unit if unsure of the exact title of this

unitStart DateCommencing date of unitEnd dateConclusion date of Field NameBrief Overview

Class No

Identifying multiple groups or classes run at the same time.

unit

SchoolSub Groups with in an Institution

Unit Provider

If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit

.

School

Sub

Groups with in

-groups within an Institution

Unit Teacher(s)

Name of person(s) responsible for the unit delivery

Minimum Participants

Minimum number of students required to run this unit

Maximum Participants

Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity

Current Participants

How many students are currently enrolled in this unit

Transferred Participants

How many students have transferred out of this unit into another

Location (Campus)

What

The location

is

where this unit is to be delivered

at

. Useful if delivering at multiple locations

Venue

What

The building and/or room number

Mode

OF

of Delivery

Online, On Campus, Intensive, Printed

Start Date

Commencing date of unit

End Date

Conclusion date of unit

HEIMS Census date

The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field

HEIMS Summer School

Is this unit being delivered in Summer school e.g. outside of normal Semesters

Status

  • Active

  • Archived

  • Cancelled

  • Confirmed

  • Unconfirmed

.

Units are required to be active to be available for selection on the course plan

.

Printed Comments

Comments to appear on the results report for students to see

Internal Comments

Comments for internal staff only

Invoice Fee Code

To which

The department / School

do

that receives the fees for this unit

go to

Do not Schedule Assessments

When rescheduling the units, if the Assessments

if

for the new schedule are different or need to be

update

updated, tick this box to skip assessment

scheduling.

rescheduling

Do Not Copy Fees

If the Fees are different from when the unit was previously run, tick this box to skip copying the fees

Implications

Warning

Warning

Old Scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule or a Reschedule needs to be created each time the unit is run.

Always ensure that dates are entered correctly as incorrect information can have a knock on effect for reporting periods. Census date must always fall between the start and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.

Workflow

Expand
title1. How to Reschedule a Unit

  1. Click on the Units tab in the side menu

  2. Click on the Scheduled Unit Details option in the side menu

  3. Click on the Reschedule Units option in the side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)

  5. Click on the Search Scheduled

...

  1. Units button.

  2. This will return a list of units that meet the searched criteria

  3. To filter the returned options start typing the name of the unit into the search box. The returned results will reduce to match the criteria.

  4. Select the Tick boxes next to all of the Units to be rescheduled. Please note: All of the selected units to be rescheduled at this moment, will have the same information as shown in the Edit Scheduled Unit Details Section.

  5. Enter the required information to the fields ensuring the minimum field requirements (Start Date, End Date and HEIMS Census Date and Status set to Active) Additional information is recommended however these fields are required to create a viable and functioning Scheduled Unit record.

  6. Click on the Reschedule Selected Units button.

Further Reading

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