Objective

Upon completion of this KB article you will be able to reschedule units by copying details from existing scheduled units

Complexity Low

Page Contents

1 Objective
2 Assumptions
3 Key Terms and Concepts
4 Implications
5 Workflow
6 Further Reading
7 Related Pages

Assumptions

You have the minimum required permission level to access the Units tab
You understand the difference between a base unit and a scheduled unit
You have an understanding that making changes within this section has system wide implications
You have an understanding of the Australian Tertiary Education System / VET Sector

Key Terms and Concepts

Field Name	Brief Overview

Field Name	Brief Overview
Class No	Identifying one of multiple groups or classes running at the same time
Unit Id	Internal System id Code for units. This number is allocated by the system when a unit is created
Unit Name	Full name of the unit - this will appear on the student's transcript
Unit Keywords	Buzz words or key words, used in the search section for staff to find this unit if unsure of the exact title of this unit
Unit Provider	If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit
School	Sub-groups within an Institution
Unit Teacher(s)	Name of person(s) responsible for the unit delivery
Minimum Participants	Minimum number of students required to run this unit
Maximum Participants	Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity
Current Participants	How many students are currently enrolled in this unit
Transferred Participants	How many students have transferred out of this unit into another
Location (Campus)	The location where this unit is to be delivered. Useful if delivering at multiple locations
Venue	The building and/or room number
Mode of Delivery	Online, On Campus, Intensive, Printed
Start Date	Commencing date of unit
End Date	Conclusion date of unit
HEIMS Census date	The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field
HEIMS Summer School	Is this unit being delivered in Summer school e.g. outside of normal Semesters
Status	Active Archived Cancelled Confirmed Unconfirmed Units are required to be active to be available for selection on the course plan
Printed Comments	Comments to appear on the results report for students to see
Internal Comments	Comments for internal staff only
Invoice Fee Code	The department / School that receives the fees for this unit
Do not Schedule Assessments	When rescheduling the units, if the Assessments for the new schedule are different or need to be updated, tick this box to skip assessment rescheduling
Do Not Copy Fees	If the Fees are different from when the unit was previously run, tick this box to skip copying the fees

Implications

Warning

Old scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new schedule or a reschedule needs to be created each time the unit is run.

Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods. The census date must always fall between the start and end date of the scheduled unit and the date must be NO LESS than 20% of the way through the entire delivery period of the scheduled unit.

Note

Bulk selecting scheduled units by using the Add Selected Units To List button, is only to be used in conjunction with the menu item that is labelled Bulk Edit Scheduled Fee. Do not use the Add Selected Units To List button when trying to reschedule units.

Workflow

1, 2, 3 Choose the Units > Scheduled Unit Details > Reschedule Units options from the menu

4, 5, 6, 7 Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria), and click on the Search Scheduled Unit button.

This will return a list of units that meet the searched criteria.

To filter the returned options if necessary, start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.

8 Select the Tick boxes next to all of the Units to be rescheduled.

Note: In the next step, within the Scheduled Unit Details section, any of the fields where you enter a value, will be applied to every new scheduled unit that has been selected for rescheduling. Please ensure that you enter a value for only the fields that are to have identical values across all your selected units.

9, 10, 11 Enter the required information to the fields ensuring the minimum field requirements (Start Date, End Date and HEIMS Census Date, and Status is set to Active).

Additional information is recommended, however these fields are required to create a viable and functioning Scheduled Unit record. Each of the selected scheduled unit records will be copied, and the fields that you change within the Scheduled Unit Details section will overwrite the contents of those fields in the newly created scheduled units, while leaving those fields unchanged in the original scheduled units' fields.

12 Click on the Reschedule Selected Units button. Each of the scheduled units whose record was ticked, will now have a new scheduled unit record with the details as they appear on in the Edit Scheduled Unit Details section.

Related Pages