Objective
Once you have read this article you will be able to add Examiners to Student records and add Examiners reports.
The TOC shows only Level 1 headings by default, and this can be changed as necessary.
Most sections are collapsed by default. When lower level headings (2,3,etc) are included in TOC but the section it relates to is collapsed, the hyperlink does not expand the section, ie. nothing happens when you click the link in TOCThis article outlines how to add/edit/delete an examiner against a course enrolment enrolled by students.
Complexity:
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Field Name | Brief Overview | Sample Data |
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Review Date | Date field (use date picker) | 01/01/2000
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Review Date Completed | Date field (use date picker) | 01/01/2000
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Review Reminders date (The Email reminder to prepare the review) | Date field (use date picker) | 01/01/2000 |
Fee | The Fee required for the review to take place | 1000.00 |
Amount Paid | Amount paid to this reviewer as payment for services. Numerical field do not enter $ | 500.00 |
Payment date (Date payment was made for the review) | Date field (use date picker) | 01/01/2000
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Review date sent (Date work was submitted for review) | Date field (use date picker) | 01/01/2000
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Review panel Name |
| Mid Term First year Thesis Review |
Please enter a description for the purpose of the review |
| Progress on First stage review |
Please enter the outcomes of the review | Text field | James has made good progress for his first stage. He will need to keep in mind the volume of data required for a thesis of this kind and ensure that the data doesn't overwhelm the analysis of the data |
Student has been advised the following | Unsatisfactory course progress and provided with guidelines to improve
The Importance of attending classes regularly in the enrolled units
College Course Progress Policy with the requirement of minimum 50% of satisfactory course progress in each term
Consequences of failing to achieve satisfactory course progress that may lead the College to notify DIBP of unsatisfactory academic progress as per the Policy described on Student Handbook |
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Reason for unsatisfactory course progress | Non Attendance
Family Issues
Medical
Psychological
Other |
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Please enter any notes about the review | Text field | James has presented some comprehensive data as the starting point for his thesis |
Please enter the members of the review committee | Text field | Dr Bob Da Builder, Dr Jasmine Vine, Dr Teresa Green |
Action Agreed / Intervention strategies to be implemented | English Language course to support for oral and written comprehension
Supplementary assessment/programme
Assistance with academic skills such as essay and report writing, meeting assessment requirements and research skills provided by the supervising trainer and assessor
Counselling with the Student Support Officer for assistance with personal issues affecting course progress
Opportunity for reassessment
Changing courses
Mentoring by the supervising trainer
Referral to external organisations for assistance (by Student Support Officer)
Reduction in course load approved by CC
Others |
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Agreed action notes | Text field | We will meet again in 3 months to review James Progress. |
Workflow
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| title | 1. How to add Examiners to a Student record |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button. This will show a list of students that meet these criteria To filter the list of students, in the search box above the list of students, start typing the student's first or given name. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row. The student's record has now been loaded into the Student Summary page. Click on the Action menu net to the Course to be loaded. The Action menu will open Click on the Edit Course enrolment option. Scroll down to the Contact search section Enter either the First name, last name or Contact role and click the Search all Contacts button Scroll to the bottom of the page where the Contact have now been loaded Click on
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the Add Examiners as contact icon The Examiner has now been added
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| title | 2. How to Add an Examiners Report |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button. This will show a list of students that meet these criteria To filter the list of students, in the search box above the list of students, start typing the student's first or given name. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row. The student's record has now been loaded into the Student Summary page. Click on the Action menu net to the Course to be loaded. The Action menu will open Click on the Edit Course enrolment option. Scroll down to the Examiners section Click on the Add Examiners report icon Scroll down to the Student Review details section Add all the required information and details to the report Click on the Save Student Review Button
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| title | 3. How to Edit an Examiner |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button. This will show a list of students that meet these criteria To filter the list of students, in the search box above the list of students, start typing the student's first or given name. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row. The student's record has now been loaded into the Student Summary page. Click on the Action menu net to the Course to be loaded. The Action menu will open Click on the Edit Course enrolment option. Scroll down to the Examiners section Click on the Edit Examiner icon
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| title | 4. How to Email an Examiner |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button. This will show a list of students that meet these criteria To filter the list of students, in the search box above the list of students, start typing the student's first or given name. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row. The student's record has now been loaded into the Student Summary page. Click on the Action menu net to the Course to be loaded. The Action menu will open Click on the Edit Course enrolment option. Scroll down to the Examiners section Click on the Email Examiners icon An email will open using your regular email client
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| title | 5. How to Delete an Examiner |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button. This will show a list of students that meet these criteria To filter the list of students, in the search box above the list of students, start typing the student's first or given name. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row. The student's record has now been loaded into the Student Summary page. Click on the Action menu net to the Course to be loaded. The Action menu will open Click on the Edit Course enrolment option. Scroll down to the Examiners section Click on the Delete examiner icon A warning message will appear - Are you sure that you want to delete the selected items? Click on the OK button to delete the Examiner
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