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Key terms and concepts
| Note |
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| Be advised BE ADVISED A new scheduled unit must be created whenever one of the following 7 fields changes:
If any of these 7 fields change then a new scheduled unit MUST be created regardless of the course the student is undertaking. E.g. If the Students are sitting in the same room (location / institution) and (delivery method), at the same time (start date), learning the same material / subject (unit code) it is one scheduled unit |
Field Name | System Required | Description | Element Number | ||||||
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Unit Id | Internal System Id Code for units. These numbers are allocated by the system when a unit is created | ||||||||
Unit Code | X | Unique Code for a unit given by the institution to identify the unit | |||||||
Unit Start Date | X | The date when the unit is scheduled to start | |||||||
Expected End Date | X | The date when the scheduled unit is expected to finish | |||||||
HEIMS Census Date | The last day a student can withdraw from the unit without incurring the full cost of the unit | ||||||||
Status | X | Indicates whether the Scheduled unit is ready to accept enrolments - Active / Cancelled / Archived. For a Scheduled Unit to be ready for use the status must be set to Active. | |||||||
Provider Other Unit Id | Code extension given to units to identify them in LMS (Learning Management Systems) | ||||||||
Name | X | Full name of the unit. This will appear on the student transcript | |||||||
Class Number | Identifying multiple groups or classes that can be scheduled to run at the same time | ||||||||
Unit Provider | X | If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit | |||||||
Unit Teacher | Name of person(s) responsible for the unit delivery | ||||||||
Minimum Participants | Minimum number of students required to run this unit | ||||||||
Maximum Participants | Maximum number of students to be enrolled in this unit. Useful to ensure that the enrolments don't exceed class room capacity Indicates the maximum number of students to be enrolled into this scheduled unit. Once this number has been reached students will not be able to be added to this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol in this schedule unit via the Course Plan. | ||||||||
Current Participants | This is automatically updated by the system after each unit enrolment is added, deleted or removed Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment number may not be financially viable and may need to be cancelled. | ||||||||
Transferred Participants | How many students have transferred out of this scheduled unit into another | ||||||||
Location (Campus) | The location where this scheduled unit is to be delivered. Useful if delivering the scheduled unit at multiple locations | ||||||||
Venue | The building and/or room number | ||||||||
Mode of Delivery | X | Online, On Campus, Intensive, Printed | |||||||
Start Date | Commencing date of unit | ||||||||
End Date | Conclusion date of unit | ||||||||
HEIMS Census Date | The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field |
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HEIMS Summer School Indicator | Is this unit being delivered in Summer school e.g. outside of normal Semesters |
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Status |
Units must have a status of Active to be available on the course plan | ||||||||
Printed Comments | Comments to appear on the results report for students to see | ||||||||
Internal Comments | Comments for internal staff only | ||||||||
Result Comments | Comments to appear on the results report for students to see | ||||||||
Invoice Fee Code | The Department / School which receives the fees for this unit | ||||||||
GST Percentage | Is GST charged for this unit if yes 10% | ||||||||
Nominal Hours | Nominal hours are the Nationally agreed hours required to deliver this unit VET reporting required field | ||||||||
Scheduled Hours | The number of hours the institution / provider has scheduled to delivery this units / competency. VET reporting required field | ||||||||
VET in Schools | Is this unit a part of the National VET in schools program. VET reporting required field | ||||||||
Delivery Mode Identifier | What mode of delivery is this unit being done in. VET reporting required field | ||||||||
School | To Which School / Department does this unit belong to | ||||||||
Contact | The name of the person / administrator responsible for this unit | ||||||||
Flexible Learning | When enabled allows Paradigm to store dates at the unit enrolment that differ to the dates defined by the associated scheduled unit. Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode. | ||||||||
Session Enrolment Restriction | It works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test. Read more information below |
Implications
| Warning |
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| Warning WARNING Historical Scheduled Units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new and unique Scheduled Unit must be created each time a unit is offered |
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