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You know how to create a base unit
You have an understanding of time periods / time period creation
You have administrator a sufficiently high level of system access to create a scheduled unit
A base unit record must have already been saved created before you can save the details that are required for create a scheduled unit record to be created in Paradigm
Key terms and concepts
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Be advisedA new scheduled unit must be created whenever one of the following 5 7 fields changes:
If any of these 5 7 fields change , then a new scheduled unit must MUST be created regardless of the course the student is undertaking. E.g. If the Students are sitting in the same room (location / institution) and (delivery method), at the same time (start date), learning the same material / subject (unit code) it is one scheduled unit |
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Be advisedAlthough the above are the minimum required fields for a viable Scheduled unit, other information may be added in order to meet various Government reporting requirements. |
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Field Name
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System Required
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Description
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Element Number
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Unit Id
Field Name | System Required | Description | Element Number | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Unit Id | Internal System Id Code for units. These numbers are allocated by the system when a unit is created | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Unit Code | X | Unique Code for a unit given by the institution to identify the unit | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Unit Start Date | X | The date when the unit is scheduled to start | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Expected End Date | X | The date when the scheduled unit is expected to finish | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
HEIMS Census Date | The last day a student can withdraw from the unit without incurring the full cost of the unit | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Status | X | Indicates whether the Scheduled unit is ready to accept enrolments - Active / Cancelled / Archived. For a Scheduled Unit to be ready for use the status must be set to Active. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Provider Other Unit Id | Code extension given to units to identify them in LMS (Learning Management Systems) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Name | X | Full name of the unit. This will appear on the student transcript | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Class Number | Identifying multiple groups or classes that can be scheduled to run at the same time | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Unit Provider | X | If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Unit Teacher | Name of person(s) responsible for the unit delivery | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Minimum Participants | Minimum number of students required to run this unit | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Maximum Participants | Maximum number of students to be enrolled in this unit - useful . Useful to ensure that the enrolments don't exceed class room capacity | Current Participants | How many students are currently enrolled in this unit. This is automatically updated by the system after each unit enrolment is added, deleted or removed | Transferred Participants | How many students have transferred out of this scheduled unit into another | Location (Campus) | The location where this scheduled unit is to be delivered. Useful if delivering the scheduled unit at multiple locations | Venue | The building and/or room number | Mode of Delivery | X | Online, On Campus, Intensive, Printed | Start Date | Commencing date of unit | End Date | Conclusion date of unit | HEIMS Census Date | The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field |
| HEIMS Summer School Indicator | Is this unit being delivered in Summer school e.g. outside of normal Semesters |
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Units must have a status of Active to be available on the course plan | Printed Comments | Comments to appear on the results report for students to see | Internal Comments | Comments for internal staff only | Result Comments | Comments to appear on the results report for students to see | Invoice Fee Code | The Department / School which receives the fees for this unit | GST Percentage | Is GST charged for this unit if yes 10% | Nominal Hours | Nominal hours are the Nationally agreed hours required to deliver this unit VET reporting required field | Scheduled Hours | The number of hours the institution / provider has scheduled to delivery this units / competency. VET reporting required field | VET in Schools | Is this unit a part of the National VET in schools program. VET reporting required field | Delivery Mode Identifier | What mode of delivery is this unit being done in. VET reporting required field | School | To Which School / Department does this unit belong to | Contact | The name of the person / administrator responsible for this unit | Flexible Learning | Is the unit being delivered in the Flexible Learning format | Session Enrolment Restriction | It works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test. Read more information below 👇 |
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Some of these fields are required for minimum system functionality. Others fields are required for Government reporting. |
Flexible Learning
Flexible Learning describes the situation where the VET provider has a scheduled unit start date and end date that are different than the unit enrolment start and end date. You need to have the highest permission level to access this function.
The Unit Enrolment start and end dates should not be changed because this affects enrolment information that is vital to the business operations of the institution. When the scheduled unit start and end dates are not the same as the unit enrolment start and end dates, you can change the start and end dates for the scheduled units by following the steps in the Workflow section below.
Session Enrolment Restriction
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Indicates the maximum number of students to be enrolled into this scheduled unit. Once this number has been reached students will not be able to be added to this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol in this schedule unit via the Course Plan. | |||||||||
Current Participants | This is automatically updated by the system after each unit enrolment is added, deleted or removed Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment number may not be financially viable and may need to be cancelled. | ||||||||
Transferred Participants | How many students have transferred out of this scheduled unit into another | ||||||||
Location (Campus) | The location where this scheduled unit is to be delivered. Useful if delivering the scheduled unit at multiple locations | ||||||||
Venue | The building and/or room number | ||||||||
Mode of Delivery | X | Online, On Campus, Intensive, Printed | |||||||
Start Date | Commencing date of unit | ||||||||
End Date | Conclusion date of unit | ||||||||
HEIMS Census Date | The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field |
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HEIMS Summer School Indicator | Is this unit being delivered in Summer school e.g. outside of normal Semesters |
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Status |
Units must have a status of Active to be available on the course plan | ||||||||
Printed Comments | Comments to appear on the results report for students to see | ||||||||
Internal Comments | Comments for internal staff only | ||||||||
Result Comments | Comments to appear on the results report for students to see | ||||||||
Invoice Fee Code | The Department / School which receives the fees for this unit | ||||||||
GST Percentage | Is GST charged for this unit if yes 10% | ||||||||
Nominal Hours | Nominal hours are the Nationally agreed hours required to deliver this unit VET reporting required field | ||||||||
Scheduled Hours | The number of hours the institution / provider has scheduled to delivery this units / competency. VET reporting required field | ||||||||
VET in Schools | Is this unit a part of the National VET in schools program. VET reporting required field | ||||||||
Delivery Mode Identifier | What mode of delivery is this unit being done in. VET reporting required field | ||||||||
School | To Which School / Department does this unit belong to | ||||||||
Contact | The name of the person / administrator responsible for this unit | ||||||||
Flexible Learning | When enabled allows Paradigm to store dates at the unit enrolment that differ to the dates defined by the associated scheduled unit. Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode. | ||||||||
Session Enrolment Restriction | It works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test. |
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Drop-down options:
Course enrolment = course start and expected end date
Unit enrolment = unit enrolment start date and expected end date
Scheduled unit = scheduled unit start and end dates
Note: This field is related to English Language Intensive Courses for Overseas Students (ELICOS). If the restriction is opt-in, it would impact sessions' visibility on student’s timetable.
Participants / Class Numbers
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The status codes for unit enrolments are pre-set with default values and these cannot be changed or added to reflect individual provider status codes.
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Current Participants indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment number may not be financially viable and may need to be cancelled.
Maximum Participants indicates the maximum number of students to be enrolled into this scheduled unit. Once this number has been reached students will not be able to be added to this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol in this schedule unit via the Course Plan.
A report can be created within the report builder and added to required staff dashboards to provide data on class numbers for any given study period. This can provide data on class sizes / viability in one easy to read report.
Implications
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WarningOld Scheduled Units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Scheduled or a Rescheduled unit needs to be created each time when the unit is offering. |
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Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods.
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A Census Date must always fall between the start date and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
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Previous Scheduled Units should not be updated and reused as a new unit. This will affect any historical student data. Scheduled Units should be either rescheduled or a new Scheduled Unit created.
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Fee alterations will not update any students already enrolled into the unit.
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Read more information below |
Implications
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WarningHistorical Scheduled Units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new and unique Scheduled Unit must be created each time a unit is offered |
Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods.
A Census Date must always fall between the start date and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Previous Scheduled Units should not be updated and reused as a new unit. This will affect any historical student data. Scheduled Units should be either rescheduled or a new Scheduled Unit created.
Fee alterations will not update any students already enrolled into the unit.
HEIMS Census dates are required to be no less than 20% of the way through the unit.
Flexible Learning
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BE ADVISED Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode. |
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WARNING The use of flexible learning has significant implications for how enrolment dates are managed within Paradigm. This feature is normally not appropriate for Higher Education providers. It is strongly recommended to speak with a member of the Silverband Support team prior to enabling Flexible Learning on a scheduled unit. |
Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit.
You need to have the highest system permission level to access this function.
The use of Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to posses the highest system permission level in order to set the Flexible Learning field.
Session Enrolment Restriction
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NOTE This field is related to English Language Intensive Courses for Overseas Students (ELICOS). Opting into the use of this field has implications around session visibility for enrolments made via the course plan. |
Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test.
Date restriction options:
Course enrolment = course start and expected end date
Unit enrolment = unit enrolment start date and expected end date
Scheduled unit = scheduled unit start and end dates
Participant Counters
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NOTE The status codes for unit enrolments are configured with default values using the default Paradigm enrolment status codes. This configuration is not end user configurable. |
Current Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Applied (ENROLMENT_APPLIED)
Confirmed (ENROLMENT_CONFIRMED)
Enrolled (ENROLMENT_ENROLLED)
Completed (ENROLMENT_COMPLETED)
Failed (ENROLMENT_FAILED)
Cancelled Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Withdrawn (ENROLMENT_WITHDRAWN)
Transferred Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Transferred (ENROLMENT_TRANSFERED)
Workflow
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