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Objective

The Commonwealth Assisted Students (DU) file, commonly referred to as the "HELP Due"
submission, reports the personal details, including names, tax file numbers (TFN) and
Commonwealth Higher Education Student Support Numbers (CHESSN) of all Commonwealth assisted
students. This article provides the workflow on how to produce DU file in Paradigm, and export it to HEPCAT. The challenge is to check all the required elements and validate you data in HEPCAT.

Complexity:

Status
colourYellow
titleHIGH
to
Status
colourRed
titleEXPERT

...

Note

Be advised

One record for each student and course combination is required on the DU file. Each record must
have a unique combination of values for:

  • Student identification code (element 313)

  • Course code (element 307)

  • Commonwealth Higher Education Student Support Number (CHESSN) (element 488).

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Default Paradigm field labels

Paradigm Menu Location

Field Type

Default Paradigm Value

Width

Derived Field

Comment

E313

Student identification code

Student

Student No.

studentNumber

Student > Student Details > Edit details

TEXT

N/A

10

N/A

E416

Tax file number

Student

Tax File Number

Student > Student Details > Edit details

TEXT

N/A

11

N/A

E314

Date of birth

Student

DOB

birthDate

Student > Student Details > Edit details

DATE

N/A

8

N/A

E315

Gender code

Student

Gender

gender

Student > Student Details > Edit details

SELECT

N/A

1

N/A

E307

Course code

Base Course

Id

eduProgramId

Courses > Edit Details

TEXT

N/A

10

N/A

E405

Student title

Student

Title

personalTitle

Student > Student Details > Edit details

TEXT

N/A

15

N/A

E402

Student surname

Student

Family Name

lastName

Student > Student Details > Edit details

TEXT

N/A

30

N/A

E403

Student given name - first

Student

Given Name

firstName

Student > Student Details > Edit details

TEXT

N/A

15

N/A

E404

Student given name - others

Student

Middle Name

middleName

Student > Student Details > Edit details

TEXT

N/A

30

N/A

E406

Postal address - part 1

Student

Street Number

streetNumber

Student > Student details >  Edit Contact info (Billing)

TEXT

N/A

38

N/A

E407

Postal address - part 2

Student

Street Name

streetName

Student > Student details >  Edit Contact info (Billing)

TEXT

N/A

38

N/A

E466

Postal address suburb/town

Student

City

city

Student > Student details >  Edit Contact info (Billing)

TEXT

N/A

27

N/A

E467

Postal address state code

Student

State

stateProvinceGeoId

Student > Student details >  Edit Contact info (Billing)

SELECT

N/A

3

N/A

E409

Postal address - postcode

Student

Post Code

postalCode

Student > Student details >  Edit Contact info (Billing)

POSTCODE

N/A

4

N/A

E468

Postal address country name

Student

Country

countryGeoId

Student > Student details >  Edit Contact info (Billing)

Select

N/A

20

N/A

E410

Address of permanent home residence - part 1

Student

Street Number

streetNumber

Student > Student details >  Edit Contact info (Residential)

TEXT

N/A

38

N/A

E411

Address of permanent home residence - part 2

Student

Street Name

streetName

Student > Student details >  Edit Contact info (Residential)

TEXT

N/A

38

N/A

E469

Residential address suburb/town

Student

City

city

Student > Student details >  Edit Contact info (Residential)

TEXT

N/A

27

N/A

E470

Residential address state code

Student

State

stateProvinceGeoId

Student > Student details >  Edit Contact info (Residential)

SELECT

N/A

3

N/A

E413

Address of permanent home residence - postcode

Student

Post Code

postalCode

Student > Student details >  Edit Contact info (Residential)

POSTCODE

N/A

4

N/A

E471

Residential address country name

Student

Country

countryGeoId

Student > Student details >  Edit Contact info (Residential)

TEXT

N/A

20

N/A

N.A.

Filler

-

-

-

-

ASCII_FILLER

N/A

9

N/A

E488

Commonwealth Higher Education Student Support Number (CHESSN)

Student

CHESSN No.

chessenNo

Student > Student Details > Edit details

TEXT

N/A

10

N/A

Higher Education Student submission guidelines

...

  1. Commonwealth Assisted Students DU file needs to upload and validate in HEPCAT first

  2. EN = Course Enrolment

  3. LL = Unit Enrolment

The data for this report is from the students application data. It is imperative that data entry is accurate and formatted in a consistent manner to ensure a minimum number of errors in the reports.

Workflow

Warning

Warning

Reports should never be altered directly in the flat file as the structure of the file can inadvertently altered and corrupted. The files will then not accepted by HEPCAT. The preferred method from us is to update the information directly in Paradigm and then re - export the reports for transferring into HEPCAT.

...