Objective
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Objective
The Commonwealth Assisted Students (DU) file, commonly referred to as the "HELP Due"
submission, reports the personal details, including names, tax file numbers (TFN) and
Commonwealth Higher Education Student Support Numbers (CHESSN) of all Commonwealth assisted
students. This article provides the workflow on how to produce DU file in Paradigm, and export it to HEPCAT. The challenge is to check all the required elements and validate you data in HEPCAT.
Complexity:
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Be advisedOne record for each student and course combination is required on the DU file. Each record must
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Element | Element Name | Position within the Flat file | Width | Data Type | Location Within ParadigmName | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field_Type | Default Paradigm Value | Width | Derived Field | Derived Method | Comment |
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E313 | Student identification code | 1-10 | 10 | AlphanumericStudent | Student No. | studentNumber | Student > Student Details > Edit details | TEXT | 10 | ||||||
E416 | Tax file number | 11-21 | 11 | NumericStudent | Tax File Number | Student > Student Details > Edit details | TEXT | 11 | |||||||
E314 | Date of birth | 22-29Student | 8DOB | NumericbirthDate | Student > Student Details > Edit detailsdetails | DATE | 8 | ||||||||
E315 | Gender code | 30Student | 1Gender | Alphanumericgender | Student > Student Details > Edit details | SELECT | 1 | ||||||||
E307 | Course code | 31-40 | 10 | Alphanumeric | Student > Course Enrolment > CourseBase Course | Id | eduProgramId | Courses > Edit Details | TEXT | 10 | |||||
E405 | Student title | 41-55Student | 15Title | AlphanumericpersonalTitle | Student > Student Details > Edit details | TEXT | 15 | ||||||||
E402 | Student surname | 56-85 | 30 | AlphanumericStudent | Family Name | lastName | Student > Student Details > Edit details | TEXT | 30 | ||||||
E403 | Student given name – - first | 86-100 | 15 | AlphanumericStudent | Given Name | firstName | Student > Student Details > Edit details | TEXT | 15 | ||||||
E404 | Student given name – - others | 101-130 | 30 | AlphanumericStudent | Middle Name | middleName | Student > Student Details > Edit details | TEXT | 30 | ||||||
E406 | Postal address – - part 1 | 131-168 | 38 | AlphanumericStudent | Street Number | streetNumber | Student > Student details > Edit Contact info (Billing) | TEXT | 38 | ||||||
E407 | Postal address – - part 2 | 169-206 | 38 | AlphanumericStudent | Street Name | streetName | Student > Student details > Edit Contact info Edit Contact info (Billing) | TEXT | 38 | ||||||
E466 | Postal address – suburb/town | 207-233Student | 27City | Alphanumericcity | Student > Student details > Edit Contact info (Billing) | TEXT | 27 | ||||||||
E467 | Postal address – state code | 234-236Student | 3State | AlphanumericstateProvinceGeoId | Student > Student details > Edit Contact info (Billing) | SELECT | 3 | ||||||||
E409 | Postal address – - postcode | 237-240 | 4 | AlphanumericStudent | Post Code | postalCode | Student > Student details > Edit Contact info (Billing) | POSTCODE | 4 | ||||||
E468 | Postal address – country name | 241-260Student | 20Country | AlphanumericcountryGeoId | Student > Student details > Edit Contact info (Billing) | Select | 20 | ||||||||
E410 | Address of permanent home residence – - part 1 | 261-298 | 38 | AlphanumericStudent | Street Number | streetNumber | Student > Student details > Edit Contact info (Residential) | TEXT | 38 | ||||||
E411 | Address of permanent home residence – - part 2 | 299-336 | 38 | AlphanumericStudent | Street Name | streetName | Student > Student details > Edit Contact info (Residential) | TEXT | 38 | ||||||
E469 | Residential address – suburb/town | 337-363Student | 27City | Alphanumericcity | Student > Student details > Edit Contact info (Residential) | TEXT | 27 | ||||||||
E470 | Residential address – state code | 364-366Student | 3State | AlphanumericstateProvinceGeoId | Student > Student details > Edit Contact info (Residential) | SELECT | 3 | ||||||||
E413 | Address of permanent home residence – - postcode | 367-370 | 4 | AlphanumericStudent | Post Code | postalCode | Student > Student details > Edit Contact info (Residential) | POSTCODE | 4 | ||||||
E471 | Residential address – country name | 371-390Student | 20Country | AlphanumericcountryGeoId | Student > Student details > Edit Contact info (Residential) | TEXT | 20 | ||||||||
N.A. | Filler | 391-399 | 9 | Alphanumeric | N/A | - | - | - | - | ASCII_FILLER | 9 | ||||
E488 | Commonwealth Higher Education Student Support Number (CHESSN) | 400-409 | 10 | AlphanumericStudent | CHESSN No. | chessenNo | Student > Student details> Edit Details > Edit details | TEXT | 10 |
Higher Education Student submission guidelines
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Commonwealth Assisted Students DU file needs to upload and validate in HEPCAT first
EN = Course Enrolment
LL = Unit Enrolment
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EN = Course Enrolment
LL = Unit Enrolment
The data for this report is from the students application data. It is imperative that data entry is accurate and formatted in a consistent manner to ensure a minimum number of errors in the reports.
This data is to be reported via HEPCAT by the reporting deadlines associated with each census date.
Please refer to the current Higher Education Data Collection reporting Schedule for reporting dates and deadlines for any changes or updates.
Workflow
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WarningReports should never be altered directly in the flat file as the structure of the file can inadvertently altered and corrupted. The files will then not accepted by HEPCAT. The preferred method from us is to update the information directly in Paradigm and then re - export the reports for transferring into HEPCAT. |
How to produce Commonwealth Assisted Student (DU) file
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