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  • Provider

  • Base course

  • Element 329 - Mode of attendance code

  • Element

  • Scheduled unit

  • Student and student course enrolment

Provider

Info

NOTE

The following workflow needs to be completed for ALL providers that are connected to one or more of the following data types that are linked to Higher Education accredited courses or programs:

  • Base course

  • Base unit

  • Scheduled unit

  • Course enrollment

...

  1. Navigate to PROVIDER > Search

  2. Use the search fields to load the primary HEP of your Paradigm site

  3. Scroll down the page and locate the field labelled “Provider Reporting Provider”

  4. Select the primary HEP from the available option(s)

  5. Update any missing required fields from the list defined above

  6. Click the “Save Details” button to save the changes

Base course

The Base Course Edit Details screen has been updated to contain the new TCSI elements. The historical HEIMS fields have been permanently moved to the new Program HEIMS Edit screen. This change ensures that Paradigm as a system can be simultaneously compliant with both the HEIMS and TCSI reporting standards.

Base Course Edit Screen

This screen has been updated to include the TCSI fields. The standard for producing a valid base course is higher under TCSI compared with HEPCAT.

The following fields are compulsory to form a valid TCSI Course record:

  • Accredited (Yes / No)

  • Accreditation Date

  • Accreditation Date Due

  • Element 307 - Course Code

  • Element 308 - Course Name

  • Element 310 - Course of study type

  • Element 533 350 - Course of study codeload

  • Element 394 - Course of study name

  • Element 455 - Combined course of study indicator

  • Element 533 - Course of study code

  • Element 596 - Standard Course Duration

  • Element 619 Course Assurance Indicator (VET)

In addition to the above fields, the following sections must also be completed:

  • Field of education

  • Campus

Program HEIMS Edit screen

The Program HEIMS Edit screen offers a simplified view of the base course together with the relevant legacy HEIMS reporting fields. This screen is intended to support providers who have not yet fully reported all of their 2020 student related data.

The historical

Element 329 - Mode of attendance code

Info

NOTE

The following workflow needs to completed for ALL method of delivery options that are connected to students studying Higher Education accredited courses or unit

The TCSI element 329 will be derived from the existing Paradigm field “Method of Delivery” found on the Base Unit and Scheduled Unit screens. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 329 option.

Implications

  • Scheduled unit must not contain a mix of different delivery methods. A new scheduled unit is therefore required when ANY of the following scheduled unit fields change:

    • Unit Code

    • Unit Name

    • Start Date

    • End Date

    • Census Date

    • Mode of Delivery

    • Home Institution

Workflow

  1. Navigate to SYSTEM > Search Code Type

  2. Enter “METHOD_OF_DELIVERY” as the search criteria

  3. Click the “Search Code Types” button

  4. Use the blue pencil icon to edit a data record

  5. Click on the field labelled “HEIMS Code” and select the appropriate element 329 option

  6. Click the “Save Code Item” button to save the changes

Further reading

Element 355 - Unit of study status code

Note

BE ADVISED

New unit enrolments are normally created with a default status such as applied or enrolled. This can be configured on a per Paradigm site basis. Users should be aware that if this default status is associated with a value for element 355 then the unit enrolment will be reported to the government as part of the unit enrolment creation event.

The TCSI element 355 will be derived from the existing Paradigm field “Unit Enrolment Status”. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 355 option.

Workflow

  1. Navigate to SYSTEM > Search Status Type

  2. Enter “ENROLMENT_STATUS” as the search criteria

  3. Click the “Search Status Types” button

  4. Click on the search result ENROLMENT_STATUS

  5. Use the blue pencil icon to edit a data record

  6. Click on the field labelled “HEIMS Unit of Study Identifier” and select the appropriate element 355option

  7. Click the “Save Status Item” button to save the changes

Further reading

Element

Note

With the scope of the TCSI solution, there are two status fields that are required to be reported. Rather than creating new fields for these elements, we linked them to our status item table.

  • Providers are required to open the System tab from the side menu, click on Search Status Type button. In the search box type in ‘Enrolment’, and click on Search Status Types. If more than one row of data is returned, choose the row for ‘ENROLMENT_STATUS’ by clicking the blue hyperlink at the left side of the screen. For each listed status item, click on its pencil icon to edit the record. Each enrolment status item must have matching entries for the HEIMS Unit of Study Status Identifier and HEIMS Course Outcome Identifier. Only status items that have this correct mapping will be sent to TCSI. Once each status item has matching values, click the Save Status Item button and proceed to edit the next status item in the list.

Scheduled unit

Student and student course enrolment

TCSI System Preparation

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Complete entering data for the courses provided by your institution. This will need to be completed before you can enter any course admission records.

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Complete the set-up tasks including campus records. This will need to be entered and completed before you can enter courses on campus records and this data will not be imported from HEIMS.

...

Complete the set-up tasks for units on campus. This will need to be completed before you can add any unit enrolment records.

Further reading

TCSI Packets (Higher Education Providers)

TCSI Packets (VET Student Loans)

TCSI Push Rules

TCSI Remapped Elements

TCSI Elements with changed options

We highly recommended that all users who will be performing data entry read the following documents so that they gain a strong understanding of the elements that are required to be reported.

FINAL 2020 Data element specifications (24 September 2019)

FINAL HE Data framework and element list (24 September 2019)

...

Element 599 - Course outcome code

The TCSI element 599 will be derived from the existing Paradigm field “Course Enrolment Status”. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 599 option.

Workflow

  1. Navigate to SYSTEM > Search Status Type

  2. Enter “ENROLMENT_STATUS” as the search criteria

  3. Click the “Search Status Types” button

  4. Click on the search result ENROLMENT_STATUS

  5. Use the blue pencil icon to edit a data record

  6. Click on the field labelled “Course outcome code” and select the appropriate element 599 option

  7. Click the “Save Status Item” button to save the changes

Further reading

Next Steps

Once the above steps have been completed the next step is to begin data matching and performing the TCSI ready tests to bring the remainder of your data into a TCSI compliant state.