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titleSemester / Term / Current Address data entry

The students personal details populated from the Student > Student details > Edit Contact info page > Residential

Fields that need to be completed in this section:

  • Country of Birth

  • Year of Arrival in Australia (if born OS)

  • Language Spoken at home

  • Aboriginal / Torres Strait Islander Indicator

  • Year Level Completed at School

  • Year Left School E612

  • Year E572

  • Parent 1 Highest Educational Attainment E573

  • Parent 2 Highest Educational Attainment E574

Student: Disability

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titleStudent: Disability data entry

The Student: Disability record only needs to be completed if a student HAS a disability.

A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition two records needs to be created for each disability.

Fields that need to be completed in this section:

  • Disability Code (Type) E615

  • Effective From date E609

  • Effective to date (if required) E610

  • Entity status (Active for a current record)

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title1. Loading a Student TCSI Record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Student TCSI Edit option in the side menu

  11. Click on the Edit (Pencil) icon next to the Course you want to add the TCSI record for.

  12. The Student TSCI Screen has now been loaded.

3. Adding & Editing Semester / Term / Current Address details
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title2. Adding & Editing Student Personal Information
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title

The student's personal information is populated from the Student > Edit details page. Fields that are greyed out on the TCSI edit page that are incorrect will need to be edited from the Student > Edit details page. Any fields that are white are edited here.

Adding Student Personal information Section

  1. Load the Student record as above.

  2. Scroll down to the Student detail Section

  3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next step)

  4. Click on the Oversea Student drop box and select Yes or No

  5. Scroll down to the Semester / Term / Current address section

  6. Click on the In what Country were you born drop box and select the required country.

  7. If the Student was born overseas please click on the Year arrived in Australia drop box and select the required year. If the Student was born in Australia please leave this field blank.

  8. Click on the Language Spoken at home drop box and select the required language

  9. Click on the Are you of Aboriginal or Torres Strait Islander Descent drop box and select the required option

  10. Click on the the Level Left School drop box and select the Highest completed school level from the drop box

  11. Click on the Year left school drop box and select the required Commencing student indicator and the Year from the year drop box

  12. Click on the Highest Educational Attainment or Parent 1 drop box and select the required option, repeat this for Parent 2

  13. Click the Save Details button

  14. Click the Validate Values button

  15. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 13 and 14.

Editing Student Personal information

  1. Load the Student record as above.

  2. Scroll down to the Student detail Section

  3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next step)

  4. Update the required field

  5. Click the Save Details button

  6. Click the Validate Values button

  7. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 5 and 6.

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title4. Adding & Editing Student Disability Records

Disability records are now only required if the Student indicates an impairment.

Adding Student Disability

  1. Load the Student record as above.

  2. Scroll down to the Student: Disability Section

  3. Click the New Disability Packet Record button

  4. Click the Disability Code drop box and select the required option

  5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

  6. Click on the Entity Status drop box and select Active

  7. Click the Save Details button

  8. Scroll up and Click the Validate Values button

  9. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 7 and 8.

Editing Student Disability

  1. Load the Student record as above.

  2. Scroll down to the Student: Disability Section

  3. Locate the Student Disability record and click the Edit icon (pencil) next to it

  4. The record has been loaded

  5. Update the required information, update the effective from or to date, or Entity status option

  6. Click the Save Details button

  7. Scroll up and Click the Validate Values button

  8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

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title5. Adding & editing Student Citizenship Record

Adding Student: Citizenship Record

  1. Load the Student record as above.

  2. Scroll down to the Student: Citizenship Section

  3. Click the New Citizenship Record button

  4. Click the Citizen Resident Code drop box and select the required option

  5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

  6. Click on the Entity Status drop box and select Active

  7. Click the Save Details button

  8. Scroll up and Click the Validate Values button

  9. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 7 and 8.

Editing Student: Citizenship Record

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title6. Adding & Editing Student Commonwealth Scholarship Record

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