The Student: Commonwealth Scholarship record is only completed for students who are granted credit points ( RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course

Fields that need to be completed in this section:

• Credit Used Value E560

• Credit Basis Code E561

• Credit Provider Code E566

• Entity status (Active for a current record)

The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course

Fields that need to be completed in this section:

• Higher Degree by Research End-User Engagement Code E593

• Effective From date E609

• Effective to date (if required) E610

• Entity status (Active for a current record)

The Course Enrolment: Scholarship is only completed for Students who are receiving a Research Training Program Scholarship

Fields that need to be completed in this section:

• Scholarship type E487

• Effective From date E609

• Effective to date (if required) E610

• Entity status (Active for a current record)

The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received.

Fields that need to be completed in this section:

Adding Student: Commonwealth Scholarship Record

1. Load the Student record as above.

2. Scroll down to the Student: Commonwealth Scholarship Section

3. Click the New Scholarship Record button

4. Click the Scholarship type drop box and select the required option

5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

6. Click on the Entity Status drop box and select Active

7. Click the Validate Values button

8. Click the Save Details button

9. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 7 and 8.

Editing Student: Scholarship Record

1. Load the Student record as above.

2. Scroll down to the Student: Scholarship Section

3. Locate the Student: Scholarship record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

The student's Course Enrolment information is populated from the Student > Course Enrolment> Course page. Fields that are greyed out on the TCSI edit page that are incorrect will need to be edited from the Student > Course Enrolment> Course page.. Any fields that are white are edited here.

Adding Course Enrolment Details Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment Details Section

3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next step)

4. Click on the Funding Type drop box and select the required option

5. Enter the Australian Tertiary Admission Rank ATAR (Between 0.05 to 99.95 or 0 if ATAR is not available)

6. Enter the Selection Rank (Between 0.05 to 99.95 or 0 if Selection rank is not available)

7. Click on the Highest Attainment Code drop box and select the required option

8. Click on the HEIMS Student Status drop box and select the required option

9. Click the Validate Values button

10. Click the Save Details button

11. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 9 and 10.

Editing Course Enrolment Details Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment Details Section

3. Locate the Course Enrolment Details record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

Adding Course Enrolment: Admission Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Admission Section

3. Click the New Basis for Admission Record button

4. Click the Basis for Admission Code drop box and select the required option

5. Click on the Entity Status drop box and select Active

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

Editing Course Enrolment: Admission Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Admission Section

3. Locate the Course Enrolment: Admission record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

The Student: Commonwealth Scholarship record is only completed for students who are granted credit points ( RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course

Adding Course Enrolment: Prior Credit Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Prior Credit Section

3. Click on the New Prior Credit Record button

4. Click on the Credit Used Value box and the EFTSL value or use the up and down arrows to indicate the value

5. Click on the Credit Basis Code drop box and select the required option

6. Click on the Credit Provider Code drop box and select the required option

7. Click on the Entity Status drop box and select Active

8. Click the Validate Values button

9. Click the Save Details button

10. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 8 and 9.

Editing Course Enrolment: Prior Credit Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Prior Credit Section

3. Locate the Course Enrolment: Prior Credit record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501

Adding Course Enrolment: Specialisation Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Specialisation Section

3. Click on the New Specialisation Record button

4. Click on the Specialisation Code drop box and select the required option

5. Click on the Entity Status drop box and select Active

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

Editing Course Enrolment: Specialisation Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: Specialisation Section

3. Locate the Course Enrolment: Specialisation record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: RTP Stipend Amount Section

3. Click on the New RTP Stipend Amount Record button

4. Enter the dollar amount into the RTP Stipend Amount field

5. Enter the Reporting Year using the up and down arrows

6. Click on the Entity Status drop box and select Active

7. Click the Validate Values button

8. Click the Save Details button

9. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 7 and 8.

Editing Course Enrolment: RTP Stipend Amount Record

1. Load the Student record as above.

2. Scroll down to the Course Enrolment: RTP Stipend Amount Section

3. Locate the Course Enrolment: RTP Stipend Amount record and click the Edit icon (pencil) next to it

4. The record has been loaded

5. Update the required information, update the effective from or to date, or Entity status option

6. Click the Validate Values button

7. Click the Save Details button

8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.