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Old Version 8

changes.mady.by.user Jeannie Hagarty

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New Version 9

changes.mady.by.user Ben Bentley

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titleStudent Details data entry

The students student's personal details are populated from the Student > Edit details page. Most of the fields here are read only.

Fields that need to be completed in this section:

  • Overseas student Student indicator,

Permanent / Billing Address details

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titlePermanent / Billing Address details data entry

The students student's personal details are populated from the Student > Student details > Edit Contact info page > Billing Address

Fields that need to be completed in this section:

  • None

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titleSemester / Term / Current Address data entry

The students student's personal details are populated from the Student > Student details > Edit Contact info page > Residential

Fields that need to be completed in this section:

  • Country of Birth

  • Year of Arrival in Australia (if born OS)

  • Language Spoken at home

  • Aboriginal / Torres Strait Islander Indicator

  • Year Level Completed at School

  • Year Left School E612

  • Year E572

  • Parent 1 Highest Educational Attainment E573

  • Parent 2 Highest Educational Attainment E574

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titleStudent: Disability data entry

The Student: Disability record only needs to be completed if a student HAS a disability.

A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition two records needs to be created , a separate disability record is needed for each disability.

Fields that need to be completed in this section:

  • Disability Code (Type) E615

  • Effective From date E609

  • Effective to date (if required) E610

  • Entity status (Active for a current record)

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titleStudent: Citizenship data entry

The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that an additional record would only need to be created for that course if the student changes citizenships citizenship.

Fields that need to be completed in this section:

  • Citizen Resident Code (Country) E358

  • Effective from date E609

  • Entity status (Active for a current record)

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titleStudent: Commonwealth Scholarship data entry

The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships.

Fields that need to be completed in this section:

  • Reporting Year E415

  • Reporting Period E666

  • Commonwealth Scholarship type E545status code E526

  • Commonwealth Scholarship amount E598termination reason E538

  • Commonwealth Scholarship status code E526type E545

  • Commonwealth Scholarship termination reason E538amount E598

  • Entity status (Active for a current record)

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titleCourse Enrolment Details data entry

The students student's personal details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read only.

Fields that need to be completed in this section:

  • Funding Type

  • Australian Tertiary Admission Rank (ATAR). This score is a Raw raw ATAR and does not include adjustment factors such as bonus points E632

  • Selection Rank. This score is to include any adjustment factors such as bonus points. Where no adjustment factors have been applied this score must match the ATAR E605

  • Highest Attainment Code E620

  • HEIMS Student Status E490

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title2. Adding & Editing Student Personal Information

The student's personal information is populated from the Student > Edit details page. Fields that are greyed out on the TCSI edit page that are incorrect will need to be edited from the Student > Edit details page. Any fields that are white are edited here.

Adding Student Personal information Section

  1. Load the Student record as above.

  2. Scroll down to the Student detail Section

  3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next step)

  4. Click on the Oversea Student drop box and select Yes or No

  5. Scroll down to the Semester / Term / Current address section

  6. Click on the In what Country were you born drop box and select the required country.

  7. If the Student was born overseas please click on the Year arrived in Australia drop box and select the required year. If the Student was born in Australia please leave this field blank.

  8. Click on the Language Spoken at home drop box and select the required language

  9. Click on the Are you of Aboriginal or Torres Strait Islander Descent drop box and select the required option

  10. Click on the the Level Left School drop box and select the Highest completed school level from the drop box

  11. Click on the Year left school drop box and select the required Commencing student indicator and the Year from the year drop box

  12. Click on the Highest Educational Attainment or Parent 1 drop box and select the required option, repeat this for Parent 2

  13. Click the Validate Values button

  14. Click the Save Details button

  15. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 13 and 14.

Editing Student Personal information

  1. Load the Student record as above.

  2. Scroll down to the Student detail Section

  3. Check the information in the prepopulated fields (if all prepopulated fields are correct proceed to next step)

  4. Update the required field

  5. Click the Validate Values button

  6. Click the Save Details button

  7. Check for any errors (marked with a red Crosscross), correct any required fields then repeat steps 5 and 6.

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title43. Adding & Editing Student Disability Records

Disability records are now only required if the Student indicates an impairment.

Adding Student Disability

  1. Load the Student record as above.

  2. Scroll down to the Student: Disability Section

  3. Click the New Disability Packet Record button

  4. Click the Disability Code drop box and select the required option

  5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

  6. Click on the Entity Status drop box and select Active

  7. Click the Validate Values button

  8. Click the Save Details button

  9. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 7 and 8.

Editing Student Disability

  1. Load the Student record as above.

  2. Scroll down to the Student: Disability Section

  3. Locate the Student Disability record and click the Edit icon (pencil) next to it

  4. The record has been loaded

  5. Update the required information, update the effective from or to date, or Entity status option

  6. Click the Validate Values button

  7. Click the Save Details button

  8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

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title54. Adding & editing Student Citizenship Record

Adding Student: Citizenship Record

  1. Load the Student record as above.

  2. Scroll down to the Student: Citizenship Section

  3. Click the New Citizenship Record button

  4. Click the Citizen Resident Code drop box and select the required option

  5. Enter an Effective from date using the date picker (for a new student enter the Course commencement date)

  6. Click on the Entity Status drop box and select Active

  7. Click the Validate Values button

  8. Click the Save Details button

  9. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 7 and 8.

Editing Student: Citizenship Record

  1. Load the Student record as above.

  2. Scroll down to the Student: Citizenship Section

  3. Locate the Student: Citizenship record and click the Edit icon (pencil) next to it

  4. The record has been loaded

  5. Update the required information, update the effective from or to date, or Entity status option

  6. Click the Validate Values button

  7. Click the Save Details button

  8. Check for any errors (marked with a red Cross), correct any required fields then repeat steps 6 and 7.

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