BE ADVISED

A new scheduled unit must be created whenever one or more of the following 7 fields changes:

1. Unit Code

2. Unit Name

3. Start Date

4. End Date

5. Census Date

6. Delivery Mode

7. Home Institution (otherwise known as location of delivery)

If any of these 7 fields change then a new scheduled unit MUST be created regardless of the course the student is undertaking.

E.g. If the Students are sitting in the same room (location / institution) and (, with the same delivery method), at the same time (start date), learning the same material / subject (unit code), it is one scheduled unit

WARNING

Historical Scheduled Units should NOT NEVER be updated and reused again as this will alter the dates for students who were previously enrolled into the unit.

A new and unique Scheduled Unit must be created each time a unit is offered

1. Click on the Units tab in the Side menu

2. Click on the Search option in the side menu

3. Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria)

4. Click on the Search Unit button

5. This will show a list of units that meet the searched criteria

6. To filter the list of units, in the search box above the list of units, start typing the unit name.

7. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row.

8. Once the required unit has been loaded click on the Scheduled Unit Details in the side menu

9. Click on the Add Scheduled option in the side menu

10. Enter the required information in to details for as many of the fields ensuring some as possible, while ensuring that the information that meets the minimum field requirements has been entered to create a basic functioning Scheduled unit (Start Date, End Date and HEIMS Census Date and setting the Unit Status set to Active) Additional information recommended however these fields are required to create a basic functioning Scheduled unit. It is recommended to add any further information for any of the remaining fields.

11. Click on the Save Scheduled Unit button 

To Add Fees to the Scheduled Unit continue below. There are 4 different methods for adding fees to Scheduled units. 

There are 4 methods for adding to add fees to Scheduled Units.

Follow the steps above in Workflow #1 to search for a scheduled unit, or Workflow #2 to create a new scheduled unit, then continue here to add the available fees.

1. Once the new scheduled unit has been saved, scroll down to the Fees associated with this Scheduled Unit section

2. Click on the Select Program Level Drop drop box and select the group of courses to add fees for this course e.g. Undergraduate

3. Click on the Add Program Fees button

The Unit level code is optional at step 9 below. If Unit Level is to be used, it must be set and saved within the base unit before you can add it as a condition to the fee rules. If necessary, save it at the base unit first, and then return here to add fee rules.

1. Click on the Units tab on the side menu

2. Click on the Unit Fee Details in the side menu

3. Click on the Add New Unit Fee on the side menu

4. Scroll down to the Edit Unit Fee Detail Section

5. Click on the Course drop down box and select the Course to add the new fee to

6. Click on the Course Level drop box and select the Study Level that relates to this course

7. Enter the number of Credit points for the units within the course

8. Select the Fee Type that this fee is for

9. Optional: Enter the Unit level code. These must be set within the Base unit prior before adding to fee rules

10. Enter the dollar amount for this Course, credit point, fee type combination without a dollar symbol

11. Select the Status

12. Click on the Save Unit Fee button
    To add another rule press the Add New Unit Fee option on the side menu and repeat from step 4.

These instructions assume that the Scheduled unit has already been created

1. Click on the Contacts tab in the side menu.

2. Click on the Search option in the side menu.

3. Enter details for one of the following search boxes: Family Name / Surname, Given name.

4. Click on the Search Contact button to show a list of contacts whose details match your search.

5. To filter the list, in the search box above the list, start typing the contact's First Name / given name.

6. When you see the row containing the details for your contact, click on the Contact Role highlighted in blue on the left side of the row, to load the details for that contact.

7. Check the assigned roles allocated to the contact contains the required role. If the role of Unit Teacher doesn't appear in the list, click on the Contact drop box, select the Unit Teacher role, then click on the Assign Role button.

8. Scroll down to the Add Contacts Role for Scheduled Units section.

9. Enter any combination of Unit Code, Unit Name, Unit Provider or Unit Keywords, Unit Status (Paradigm requires at least one search criteria)

10. Click on the Search Scheduled Unit button

11. This will return a list of units that meet the searched criteria

12. To filter the list, in the search box above the list, start typing the unit name.

13. Click on the Select Role drop box and select the required role (the Select tick box will automatically populate) Multiple units may be selected.

14. Scroll to the bottom of the page and click on the Add Role to Scheduled Units button.

1. Click on the Units option in the menu

2. Click on the Search Scheduled Units option

3. Type in the Unit Code or Scheduled unit Name and click the Search Scheduled Unit button

4. Among a list of returned results, click the blue hyperlink of for the right chosen Scheduled Unit No.

5. Scroll down the page if necessary, to find the field called Flexible Learning

6. Change the value of the field Flexible Learning to Yes

7. Click the Save Scheduled Unit button

8. This would will allow you to adjust the expected End Date field on the student’s Unit enrolment screen