Objective
Once you have read this article you will be able to Add, Edit and report student data via TCSI.
Complexity:
| Status | ||||
|---|---|---|---|---|
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Page Contents
| Table of Contents | ||||
|---|---|---|---|---|
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Assumptions
| Info |
|---|
Users can only edit course enrolments where the users home institution is set to the same as the student. This prevents users from editing records of student not within their own institution. |
The user has an understanding of the HEIMS / TCSI Element numbers
The user has an understanding of Australian Tertiary Education System
Fields that are greyed out can not be edited from this screen. Fields that are white can be edited. Any field that has been greyed out and has incorrect information needs to be updated prior to entering data into the TCSI page.
Key terms and concepts
Page details
There are 2 version of this page one for Full admin users and one for Student users. The full admin on can be used by the staff to verify the student’s TCSI (previously known as HEIMS) page details. The student version of the page can allow students to confirm their details and verify them themselves. This can be particularly useful for large institutions.
A “Check and Confirm” option can be set up by the system to ensure that students can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student>Course Enrolment>Course Page. If this field / date is blank the student will be directed to the Student TCSI edit page when they next log in. The after the initial validation the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.
Please consult with the Silverband support team to enable the “Check and Confirm” functionality
The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and confirmed by the student.
...
Element
...
E410 - Residential Street Address
...
E469 - Residential Address Suburb
...
E470 - Residential Address State
...
E320 - Residential Address Postcode
...
E658 - Residential Address Country Code
Student Level Users
To set up this page ready for student to validate it them selves some fields are required by TCSi and will need to be configured. The institution will need to decide as to how much of the data you will allow the students to verify themselves. Some fields will automatically be greyed out as they are populated from other parts of the system and are read only.
...
Field Names
...
Read Only
...
Sample Data
...
Student Details Section
...
Student Number - E313
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*
...
USI Student Number
...
*This field becomes read only if a student has already provided. If not the student can enter a USI
...
Student Given name - E403
...
*
...
Student middle or other name(s) - E404
...
*
...
Family Name - E402
...
*
...
Gender - E315
...
*
...
DOB
...
*
...
Highest Educational Attainment Parent 1
...
Highest Educational Attainment Parent 2
...
In what Country were you born
...
Citizenship
...
*
...
Year of Arrival in Australia
...
Language spoken at home
...
Are you of Australian Aboriginal or Torres Strait Islander descent
...
Level left School
...
Year Left School
...
Do you have any disability, impairment or long term medical condition
...
Local Address
Once the student has confirmed their details and satisfied the validation requirements the system will redirect them to the Student Summary page.
Course Enrolment
| Expand | ||
|---|---|---|
| ||
A list of all of the courses the student has been enrolled into. Select the course enrolment record to add the TCSI information to by clicking on the edit icon (pencil) next to it. |
Student Details
| Expand | ||
|---|---|---|
| ||
The student's personal details are populated from the Student > Edit details page. Most of the fields here are read only. Fields that need to be completed in this section:
|
Permanent / Billing Address details
| Expand | ||
|---|---|---|
| ||
The student's personal details are populated from the Student > Student details > Edit Contact info page > Billing Fields that need to be completed in this section:
|
Semester / Term / Current Address Details
...
| title | Semester / Term / Current Address data entry |
|---|
...
Objective
Once you have read this article you will be able to Add, Edit and report student data via TCSI.
Complexity:
| Status | ||||
|---|---|---|---|---|
|
Page Contents
| Table of Contents | ||||
|---|---|---|---|---|
|
Assumptions
| Info |
|---|
Users can only edit course enrolments where the users home institution is set to the same as the student. This prevents users from editing records of student not within their own institution. |
The user has an understanding of the HEIMS / TCSI Element numbers
The user has an understanding of Australian Tertiary Education System
Fields that are greyed out can not be edited from this screen. Fields that are white can be edited. Any field that has been greyed out and has incorrect information needs to be updated prior to entering data into the TCSI page.
Key terms and concepts
There are 2 version of this page one for Full admin users called Student TCSI Edit and one for Student users called Student TCSI confirm detail.
Full Admin Level Users
The full admin version is used by the Full admin level users to verify the student’s TCSI details. This page contains 8 sections each on has it own data packet or submission.
Course Enrolment
| Expand | ||
|---|---|---|
| ||
A list of all of the courses the student has been enrolled into. Select the course enrolment record to add the TCSI information to by clicking on the edit icon (pencil) next to it. |
Student Details
| Expand | ||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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The student's personal details are populated from the Student > Edit details page. Most of the fields here are read only.
|
Permanent / Billing Address details
| Expand | ||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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The student's personal details are populated from the Student > Student details > Edit Contact info page > Billing
|
Semester / Term / Current Address Details
| Expand | ||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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The student's personal details are populated from the Student > Student details > Edit Contact info page > Residential Fields that need to be completed in this section:
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First Reported Address
| Expand |
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Student: Disability
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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The Student: Disability record only needs to be completed if a student HAS a disability. A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition, a separate disability record is needed for each disability.
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Student: Citizenship
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The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that an additional record would only need to be created for that course if the student changes citizenship.
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Student: Commonwealth Scholarship
| Expand | ||||||||||||||||||||||||||||||
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The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships.
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Course Enrolment Details
| Expand | ||
|---|---|---|
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The student's personal details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read only. Fields that need to be completed in this section:
|
Course Enrolment: Admission
| Expand | ||
|---|---|---|
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The Course Enrolment: Admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course. Fields that need to be completed in this section: |
Student: Disability
| Expand | ||
|---|---|---|
| ||
The Student: Disability record only needs to be completed if a student HAS a disability. A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition, a separate disability record is needed for each disability.
|
Course Enrolment: Prior Credit
| Expand | ||
|---|---|---|
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The Student: Commonwealth Scholarship record is only completed for students who are granted credit points ( RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course Fields that need to be completed in this section: |
Course Enrolment: Specialisation
| Expand | ||
|---|---|---|
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The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501 Fields that need to be completed in this section: |
...
Course Enrolment: HDR End-User Engagement
| Expand | ||||
|---|---|---|---|---|
| The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that an additional record would only need to be created for that course if the student changes citizenship.
| |||
The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course Fields that need to be completed in this section: |
...
Course Enrolment:
...
Scholarship
| Expand | ||
|---|---|---|
| ||
The StudentCourse Enrolment: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships. for Students who are receiving a Research Training Program Scholarship Fields that need to be completed in this section:
|
Course Enrolment
...
: RTP Stipend Amount
| Expand | ||
|---|---|---|
| ||
The student's personal details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read only. Fields that need to be completed in this section:
|
Course Enrolment: Admission
| Expand | ||
|---|---|---|
| ||
The Course Enrolment: Admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course. Fields that need to be completed in this section:
|
Course Enrolment: Prior Credit
| Expand | ||
|---|---|---|
| ||
The Student: Commonwealth Scholarship record is only completed for students who are granted credit points ( RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course Fields that need to be completed in this section: |
Course Enrolment: Specialisation
| Expand | ||
|---|---|---|
| ||
The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501 Fields that need to be completed in this section:
|
Course Enrolment: HDR End-User Engagement
| Expand | ||
|---|---|---|
| ||
The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course Fields that need to be completed in this section: |
Course Enrolment: Scholarship
| Expand | ||
|---|---|---|
| ||
The Course Enrolment: Scholarship is only completed for Students who are receiving a Research Training Program Scholarship Fields that need to be completed in this section: |
Course Enrolment: RTP Stipend Amount
| Expand | ||
|---|---|---|
| ||
The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received. Fields that need to be completed in this section: RTP Stipend Amount E623 Reporting Year E415 Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received. Fields that need to be completed in this section: |
Student Level Users
The student version of the page can allow students to confirm their details and verify them themselves. This can be particularly useful for large institutions.
A “Check and Confirm” option can be set up by the system to ensure that students can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student>Course Enrolment>Course Page. If this field / date is blank the student will be directed to the Student TCSI edit page when they next log in. The after the initial validation the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.
Please consult with the Silverband support team to enable the “Check and Confirm” functionality
The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and confirmed by the student.
Element |
|---|
E410 - Residential Street Address |
E469 - Residential Address Suburb |
E470 - Residential Address State |
E320 - Residential Address Postcode |
E658 - Residential Address Country Code |
To set up this page ready for student to validate it them selves some fields are required by TCSi and will need to be configured. The institution will need to decide as to how much of the data you will allow the students to verify themselves. Some fields will automatically be greyed out as they are populated from other parts of the system and are read only.
Field Names | Read Only | Sample Data |
|---|---|---|
Student Details Section | ||
Student Number - E313 | * | |
USI Student Number | *This field becomes read only if a student has already provided. If not the student can enter a USI | |
Student Given name - E403 | * | |
Student middle or other name(s) - E404 | * | |
Family Name - E402 | * | |
Gender - E315 | * | |
DOB | * | |
Highest Educational Attainment Parent 1 | ||
Highest Educational Attainment Parent 2 | ||
In what Country were you born | ||
Citizenship | * | |
Year of Arrival in Australia | ||
Language spoken at home | ||
Are you of Australian Aboriginal or Torres Strait Islander descent | ||
Level left School | ||
Year Left School | ||
Do you have any disability, impairment or long term medical condition | ||
Local Address |
Once the student has confirmed their details and satisfied the validation requirements the system will redirect them to the Student Summary page.
Workflow
These instructions assume that the student record has been created and the student has been enrolled into a Course of Study and are for Full Admin level users
...