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Objective

Upon Completion completion of this KB article you will be able to Reschedule Units reschedule units by copying details from existing scheduled units

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Field Name

Brief Overview

Class No

Identifying one of multiple groups or classes running at the same time

Unit Id

Internal System id Code for units. This number is allocated by the system when a unit is created

Unit Name

Full name of the unit - this will appear on the student's transcript

Unit Keywords

Buzz words or key words, used in the search section for staff to find this unit if unsure of the exact title of this unit

Unit Provider

If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit

School

Sub-groups within an Institution

Unit Teacher(s)

Name of person(s) responsible for the unit delivery

Minimum Participants

Minimum number of students required to run this unit

Maximum Participants

Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity

Current Participants

How many students are currently enrolled in this unit

Transferred Participants

How many students have transferred out of this unit into another

Location (Campus)

The location where this unit is to be delivered. Useful if delivering at multiple locations

Venue

The building and/or room number

Mode of Delivery

Online, On Campus, Intensive, Printed

Start Date

Commencing date of unit

End Date

Conclusion date of unit

HEIMS Census date

The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field

HEIMS Summer School

Is this unit being delivered in Summer school e.g. outside of normal Semesters

Status

  • Active

  • Archived

  • Cancelled

  • Confirmed

  • Unconfirmed

Units are required to be active to be available for selection on the course plan

Printed Comments

Comments to appear on the results report for students to see

Internal Comments

Comments for internal staff only

Invoice Fee Code

The department / School that receives the fees for this unit

Do not Schedule Assessments

When rescheduling the units, if the Assessments for the new schedule are different or need to be updated, tick this box to skip assessment rescheduling

Do Not Copy Fees

If the Fees are different from when the unit was previously run, tick this box to skip copying the fees

Implications

Warning

Warning

Old Scheduled scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule schedule or a Reschedule reschedule needs to be created each time the unit is run.

Always ensure that dates are entered correctly as incorrect information can have a knock flow-on effect for reporting periods. Census The census date must always fall between the start and end date of the scheduled unit and and the date must be NO LESS than 20% of the way through the entire delivery period of the scheduled unit.

Note

Bulk selecting scheduled units by using the Add Selected Units To List button, is only to be used in conjunction with the menu item that is labelled Bulk Edit Scheduled Fee. Do not use the Add Selected Units To List button when trying to reschedule units.

Workflow

Expand
title1. How to Reschedule a Unit

  1. Click on the Units tab in the side menu

  2. Click on the Scheduled Unit Details option in the side menu

  3. Click on the Reschedule Units option in the side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)

  5. Click on the Search Scheduled UnitsUnit button.

  6. This will return a list of units that meet the searched criteria

  7. To filter the returned options start typing the name of the unit into the search box. The returned results will reduce to match the criteria.

  8. Select the Tick boxes next to all of the Units to be rescheduled. Please note: All of the selected units to be rescheduled at this moment, will have the same information as shown in the Edit Scheduled Unit Details Section section.

  9. Enter the required information to the fields ensuring the minimum field requirements (Start Date, End Date and HEIMS Census Date, and Status is set to Active). Additional information is recommended, however these fields are required to create a viable and functioning Scheduled Unit record. Each of the selected scheduled unit records will be copied, and the fields that you change within the Scheduled Unit Details section will overwrite the contents of those fields in the newly created scheduled units, while leaving those fields unchanged in the original scheduled units' fields.

  10. Click on the Reschedule Selected Units button.

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