Objective
Once you have read this article you will be able to Add, Edit and report student data via TCSI.
Complexity:
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Page Contents
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Assumptions
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Users can only edit course enrolments where the users home institution is set to the same as the student. This prevents users from editing records of student not within their own institution. |
The user has an understanding of the HEIMS / TCSI Element numbers
The user has an understanding of Australian Tertiary Education System
Fields that are greyed out can not be edited from this screen. Fields that are white can be edited. Any field that has been greyed out and has incorrect information needs to be updated prior to entering data into the TCSI page.
Key terms and concepts
There are 2 version of this page one for Full admin users called Student TCSI Edit and one for Student users called Student TCSI confirm detail.
Full Admin Level Users
The full admin version is used by the Full admin level users to verify the student’s TCSI details. This page contains 8 sections each on has it own data packet or submission.
Course Enrolment
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A list of all of the courses the student has been enrolled into. Select the course enrolment record to add the TCSI information to by clicking on the edit icon (pencil) next to it. |
Student Details
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Objective
Once you have read this article you will be able to Add, Edit and report student data via TCSI.
Complexity:
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Page Contents
| Table of Contents | ||||
|---|---|---|---|---|
|
Assumptions
| Info |
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Users can only edit course enrolments where the users home institution is set to the same as the student. This prevents users from editing records of student not within their own institution. |
The user has an understanding of the HEIMS / TCSI Element numbers
The user has an understanding of Australian Tertiary Education System
Fields that are greyed out can not be edited from this screen. Fields that are white can be edited. Any field that has been greyed out and has incorrect information needs to be updated prior to entering data into the TCSI page.
Key terms and concepts
There are 2 version of this page one for Full admin users called Student TCSI Edit and one for Student users called Student TCSI confirm detail.
Full Admin Level Users
The full admin version is used by the Full admin level users to verify the student’s TCSI details. This page contains 8 sections each on has it own data packet or submission.
Course Enrolment
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A list of all of the courses the student has been enrolled into. As time goes on the student will have a TCSI record for each course. If you are unsure if the correct record has loaded select edit icon (pencil) next to the record to be edited.  |
Student Details
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The student's personal details are populated from the Student > Edit details page. Most of the fields here are read only.
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Permanent / Billing Address details
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The student's personal details are populated from the Student > Student details > Edit details page. Most of the fields here are read only.Contact info page > Billing
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Semester / Term / Current Address Details
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The student's personal details are populated from the Student > Student details > Edit Contact info page > BillingResidential Fields that need to be completed in this section:
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Semester / Term / Current Address Details
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The student's personal details are populated from the Student > Student details > Edit Contact info page > Residential
Fields that need to be completed in this section:
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Fields in this section
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Mode - Location within paradigm
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Sample Data
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Post Code
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Read Only - From Student >Contact details > Term Address
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3000
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Country
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Read Only - From Student >Contact details > Term Address
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Australia
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In What Country were you born
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Editable
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England
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Citizenship
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Read Only - From Student >Edit details
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Australia
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Language spoken at home
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Editable
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English
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Are you of Australian Aboriginal or Torres Strait Islander descent
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Editable
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Neither Aboriginal or Torres strait Islander origin
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Level Left school
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Editable
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Year 12
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Year left school
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Editable
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A commencing Student who completed the final year of School
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Year
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Editable
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1992
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Highest Educational Attainment parent 1
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Editable
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Bachelor Degree
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Highest Educational Attainment parent 2
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Editable
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Postgraduate Qualification
First Reported Address
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First Reported Address
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Student: Disability
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The Student: Disability record only needs to be completed if a student HAS a disability. A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition, a separate disability record is needed for each disability.
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Student: Citizenship
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The Student: Disability record only needs to be completed if a student HAS a disability. A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition, a separate disability record is needed for each disability: Citizenship record needs to be initially completed each time the student commences a new course. After that an additional record would only need to be created for that course if the student changes citizenship.
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Student:
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Commonwealth Scholarship
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The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that an additional record would only need to be created for that course if the student changes citizenship. | ||
Fields in this section | Mode - Location within paradigm | Sample Data |
Citizen Resident Code | Editable | Australian Citizen |
Effective From Date | Editable | 05/02/2021 | Entity status | Editable
Fields in this section | Mode - Location within paradigm | Sample Data |
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Reporting year | Editable & required | 2021 |
Reporting Period | Editable & required | Between 1st January and 30th of June |
Commonwealth Scholarship type | Editable & required | Indigenous Reward Scholarship |
Commonwealth Scholarship amount | Editable & required | 500.00 |
Commonwealth Scholarship status code | Editable & required | Student has a current Commonwealth Learning Scholarship |
Commonwealth Scholarship termination reason code | Editable & required | No longer eligible |
Entity Status | Editable & required | Active |
DEST Uid | Read only - Directly from TCSI | 521401123421 |
Validation Status | Read only - Directly from TCSI | 522014 |
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Course Enrolment Details
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The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth ScholarshipsCourse Enrolment details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read only. | ||||||||||||||||||||||||||||||
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The student's personal details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read only. Fields that need to be completed in this section: Funding Type Australian Tertiary Admission Rank (ATAR). This score is a raw ATAR and does not include adjustment factors such as bonus points E632 Selection Rank. This score is to include any adjustment factors such as bonus points. Where no adjustment factors have been applied this score must match the ATAR E605 Highest Attainment Code E620 HEIMS Student Status E490 HEIMS Contribution Indicator E392 Study Reason Identifier E575
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Course Enrolment Details
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Course Enrolment: Admission
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The Course Enrolment: Admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course. Fields that need to be completed in this section:
Basis for Admission Code E327
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Course Enrolment: Prior Credit
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The Student: Commonwealth Scholarship Course Enrolment: Prior Credit record is only completed for students who are granted credit points (RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course
Credit Used Value E560 Credit Basis Code E561 Credit Provider Code E566
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Course Enrolment: Specialisation
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The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501
Specialisation code E463
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Course Enrolment: HDR End-User Engagement (Only required for HDR Students)
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The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course
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Course Enrolment: Scholarship (Only required for HDR Students)
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The Course Enrolment: Scholarship is only completed for Students who are receiving a Research Training Program Scholarship Fields that need to be completed in this section: |
Course Enrolment: RTP Stipend Amount (Only required for HDR Students)
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The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received. Fields that need to be completed in this section: |
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A “Check and Confirm” option can be set up by the system to ensure that students student users can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student>Course Enrolment>Course Page. If this field / date is blank the student will be directed to the Student TCSI edit Confirm details page when they next log in. The after the initial validation the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.
Please consult with the Silverband support team to enable the “Check and Confirm” functionality. TCSI Errors generated by this screen will not be displayed to Student Users
The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and also confirmed by the student.
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