Overview
| Table of Contents |
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Objective
This KB aims at providing the users with a basic understanding of the CAN report, namely how to use it, what it is and some common issues with it.
Upon finishing reading this KB user should be able to produce the CAN report successfully.
Assumptions
- User has the required access to run the report
- User has a basic understanding of how to invoice a student.
Key terms and concepts
| Fields | Brief Overview |
|---|---|
| Student Party Id | Internal System Id Code |
| Student number | Institution allocated Student Id |
| Course / Degree | Name of the Course or Degree in which the student is studying |
| HEIMS Census Date | The Census date the Units are being reported to the Government for Fee-Help or HECS-Help |
| Unit Enrolment Status | The Current Enrolment statuses of the Units to be reported |
Tuition Fee: the amount of fee student is required to pay for a particular unit
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Fee-help debt: the total amount of money a student owes to the government(Fee-help assistance(student loan)+Fee-help loan fee("interest"))
Implications
Workflow
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How to run the CAN report
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1.Load the student.
2.Click on the action menu below the student details section
3.Click on "print CAN"
4.Put in the correct parameters.
5.Run the report.
Use can also run the report under report tab by following the steps below
1.Click on report tab
2.Click on letters
3.Press on "Ctrl+F" and look up "Common Wealth Assist Notice"
4.Click on "Get Report"
5.Put in the correct Parameters.
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from the student page
- Click on the Student tab in the side menu
- Click on the Search option in the side menu
- Enter at least one of the following options in to the relevant search box:
- Student No,
- Preferred Name,
- Given Name,
- Family Name / Surname,
- Previous Last Name
- Click on the Search Student
button. - This will show a list of students that meet these criteria
- To filter the list of students, in the search box
above the list of students, start typing the student's first or given name. - When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
- The student's record has now been loaded into the Student Summary page.
- Click on the Action menu in the Summary Section. The Action menu will open.
- Click on Print CAN
option in the Action menu - Select the Course from the drop down menu
- Select the Course Institution
- Select the Census date for the CAN
- Select the Unit statuses for the CAN
- Click on the Save and Print Report
button
How to run the CAN report from the Reports Section
- Click on Report tab in the side menu
- Click on Letters option in the side menu
- Scroll down to the Commonwealth Assistance Notice report
- .Click on Get Report
button - Select the Course from the drop down menu
- Select the Course Institution
- Select the Census date for the CAN
- Select the Unit statuses for the CAN
- Click on the Save and Print Report button
Further reading
This section of the KB contains links to any further related information that would be helpful for the purpose understanding this topic.
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