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Table of Contents
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Key terms and concepts


Tip

When scheduling units a new schedule needs to be created for each combination of Unit Code, Start Date, Delivery Mode and Institution Code.A new scheduled unit must be created whenever one of the following 5 fields changes:

  1. Unit Code
  2. Start Date
  3. Census Date
  4. Delivery Mode
  5. Institution Code

If any of these 4 options 5 field change, a new schedule needs to scheduled unit must be created regardless of the course the student is undertaking. Students from various courses can be enrolled into the same Unit code, Start date, Delivery Mode and Institution Code combination.

E.g. If the Students are sitting in the same room (location / institution) and (delivery method), at the same time (start date), learning the same material / subject (unit code) it is one scheduled unit.

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Note

Although the above are the minimum required fields for a viable Scheduled unit, other information can may be added and is required for in order to meet various Government reporting requirements.

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  1. Load the Student record
  2. Click the Student option in the menu
  3. Click on the Course Enrolment option
  4. Click the Units option
  5. Put a tick in the select box at the far right end of the row for the unit enrolment
  6. Move down the page as necessary, to the bottom of the list of unit enrolments
  7. In the dropdown that shows "Select Action to perform on Units", choose the option "Apply the following start and end date to each of the selected units"
  8. Type in the start date and end date for the unit enrolment
  9. Click the Image Modified button

    Implications

Old Scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule or a Reschedule needs to be created each time the unit is run.

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  1. Click On the Units tab in the side menu.
  2. Click on the Search Scheduled Units option in the side menu
  3. Enter at least one of the following options in to the relevant search box: 
    • Unit Code
    • Unit Name
    • Unit Provider
    • Start Date
    • Unit Keywords
    • Unit Status
  4. Click on the Search Scheduled Unit Button.
  5. This will show a list of units that meet the searched criteria
  6. To filter the list of units, in the search box Image Modifiedabove the list of units, start typing the unit name
  7. When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
  8. The Scheduled Unit has now been loaded.

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  1. Click On the Units tab in the side menu.
  2. Click on the Search Scheduled Units option in the side menu
  3. Enter at least one of the following options in to the relevant search box: 
    • Unit Code
    • Unit Name
    • Unit Provider
    • Start Date
    • Unit Keywords
    • Unit Status
  4. Click on the Search Scheduled UnitButton.
  5. This will show a list of units that meet the searched criteria
  6. To filter the list of units, in the search box Image Modifiedabove the list of units, start typing the unit name
  7. When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
  8. The Scheduled Unit has now been loaded.
  9. Update the Required information.
  10. Click on the Save Scheduled Unit button

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  1. Click On the Units tab in the side menu.
  2. Click on the Search Scheduled Units option in the side menuEnter at least one of the following options in to the relevant search box: 
    • Unit Code
    • Unit Name
    • Unit Provider
    • Start Date
    • Unit Keywords
    • Unit Status
  4. Click on the Search Scheduled UnitButton.
  5. This will show a list of units that meet the searched criteria
  6. To filter the list of units, in the search box Image Modifiedabove the list of units, start typing the unit name
  7. When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.
  8. The Scheduled Unit has now been loaded.
  9. Scroll down and click on the Delete Scheduled Unit button.

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  1. Click on the Contacts tab in the side menu.
  2. Click on the Contact - Search option in the side menu.
  3. Enter details for one of the following search boxes: Family Name / Surname, Given name.
  4. Click on the Search Contact Image Modified button to show a list of contacts whose details match your search.
  5. To filter the list, in the search box  above the list, start typing the contact's First Name / given name.
  6. When you see the row containing the details for your contact, click on the Contact Role highlighted in blue on the left side of the row, to load the details for that contact.
  7. Check the assigned roles allocated to the contact contains the required role. If Unit Teacher doesn't appear, click on the Contact drop box, select the Unit Teacher role, then click on the Assign Role Image ModifiedButton.
  8. Scroll down to the Add Contacts Role for Scheduled units section.
  9. Enter any combination of Unit Code, Unit Name, Unit Provider or Unit Keywords, Unit Status (Paradigm requires at least one search criteria)
  10. Click on the Search Unit Button
  11. This will return a list of units that meet the searched criteria
  12. To filter the list, in the search box  above the list, start typing the unit name.
  13. Click on the Select Role drop box and select the required role (the Select tick box will automatically populate) Multiple units may be selected.
  14. Scroll to the bottom of the page and click on the Add Role to Scheduled units  Image Modified button.

How to Search and add Unit of Competency to a Unit

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