Overview

Students who decide to discontinue their studies prior to earning the their qualification may be eligible to graduate with a lower related qualification or award in a process known as Early Exit. For higher education providers, these academic outcomes are reported to the government in the form of an Early Exit Packet. Paradigm offers an efficient mechanism for reporting early exit Early Exit awards via the Course Graduation screen.

This knowledge article will provide provides an overview of the early exit Early Exit packet, including the relevant validation rules concerning Element 599, and details regarding the order of events that are needed for reporting early exit an Early Exit award via TCSI.

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Key Terms and Concepts

5

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title	Key Terms and Concepts

title	Assumptions

Assumptions

You have already reported all of the unit enrolments relating to the course that the student is exiting and resolved any validation errors that were triggered; and
The course that the student is exiting has not yet been reported to the government with an Element 599 value.

What is an Early Exit

An early exit happens when a student, already admitted to the course, chooses to discontinue their studies for whatever reason one of many reasons (e.g. withdrawswithdrawal, transfers to complete a related course, medical reasons, etc.) and satisfies the academic eligibility requirements to graduate with a lower related course or award. In this sense lower means in terms of the AQF Levels. For example, a student currently undertaking a bachelor bachelor’s degree may be eligible for an early exit to graduate with a diploma. It is common for providers to publish information regarding eligible exit pathways for each course in their official course or handbook material.

Info
Read more about TCSI Exit

Awards Packet

awards packet here: https://www.tcsisupport.gov.au/reporting/hestudent/course-admission-shortcuts/exit-awards

Important Reporting Notes:

Values

Course Outcome Code (E599)

Conditions

1

Completed

“A student’s course outcome is to be coded as “completed” when the Provider has determined that the student has met all the requirements of the course in which the student is currently enrolled.” Source: https://www.tcsisupport.gov.au/element/599

2

Withdrawn

“A student’s course outcome is to be coded as “withdrawn” where the student has formally notified the provider that they are discontinuing study in the course and they are not transferring to, or completing, a related course with the provider.” Source: https://www.tcsisupport.gov.au/element/599

3

Enrolment cancelled

“A student’s course outcome is to be coded as “enrolment cancelled” where the Provider has withdrawn the student from the course due to the student’s lack of progress or other academic or disciplinary reasons.” Source: https://www.tcsisupport.gov.au/element/599

4

Approved leave

“A student’s course outcome is to be coded as “approved leave” where the Provider has approved a leave of absence for the student after the student has commenced the course.” Source: https://www.tcsisupport.gov.au/element/599

/2021

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“If

[E599 = 5] when the course enrolment being exited has already been reported to TCSI with an E599 value set to one of the following options:
- Completed [E599 = 1]
- Approved Leave [E599 = 4]
- Completed but continuing a related course [E599 = 5]
- Transfer to continue a related course [E599 = 7]
Read carefully the TCSI Reporting notes below on what values to report when creating an Early Exit packet:

TCSI Reporting notes
The course identifier (UID5 or E307) in the exit awards packet must be the course for which the award is being granted. The course admission identifier (UID15 or E313/E307/E534) is the related course admission. If the student is not continuing with the course in the related course admission record, the course outcome code (E599) on that course admission packet must be revised to indicate that the student has 'transferred to complete a related course'.

” Source: https://www.tcsisupport.gov.au/reporting/hestudent/course-admission-shortcuts/exit-awards “Where

If the student is

not

continuing

study in the course or a related course with the provider but will be have a completion recorded (without further study) for

the related course

. This includes students receiving an exit award at the same or lower level.” Source: https://www.tcsisupport.gov.au/element/599 “If the student is continuing the related course

admission, the exit award should be reported as ‘completed but continuing a related course'.

”

Source: https://www.tcsisupport.gov.au/reporting/hestudent/course-admission-shortcuts/exit-awards

“Where the student is not continuing study in the course but is transferring to a related course that will require further study to meet the requirements of that second course. For example, a student who transfers from a combined degree to a related single degree but has yet to complete the single degree, or a student transferring from a bachelor pass to a bachelor honours degree but did not separately complete the pass degree.” Source: https://www.tcsisupport.gov.au/element/599

When to Report an Early Exit

A course enrolment is to be reported to TCSI as an Early Exit, only if it meets the following conditions:

The course enrolment in Paradigm from where the student is exiting must be assigned an enrolment status that has been mapped to one of the following Element 599 values:

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title	When to report an Early Exit

When to Report an Early Exit

Course enrolment is to be reported to TCSI as an Early Exit, only if it meets the following conditions:

The course enrolment in Paradigm from where the student is exiting must be assigned an enrolment status that has been mapped to one of the following Element 599 values:
- Withdrawn [E599 = 2 ^Withdrawn]
- Cancelled [E599 = 3 ^{Enrolment cancelled]}
- Transferred [E599 = 6 ^{Transfer to complete a related course]}
On an early exit packet the E599 outcome code must be set to either:
- Completed [E599 = 1]
- Completed but continuing a related course

“A student’s course outcome is to be coded as “completed

- [E599 = 5]
The Course Outcome Code (E599 ) on an early exit packet can only be set to “Completed but continuing a related course”

where the student has completed the requirements of the course but will be continuing in a related course for which they will receive full credit recognition for the first course. This includes nested awards where a completion is reported for a lower or component award but the student will continue study. For example, a student completing a nested Graduate Certificate who is continuing with a Graduate Diploma or a student who is awarded a single degree (e.g. BA) but is continuing their enrolment in a related combined degree (e.g. BA/LLB).” Source: https://www.tcsisupport.gov.au/element/599

6

Transfer to complete a related course

7

Transfer to continue a related course

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(Withdrawn), OR

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(Enrolment Cancelled), OR

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(Transfer to complete a related course)

/2021

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title	How to configure your Course Enrolment Statuses to report the TCSI [E599] equivalent codes

How to configure your Course Outcome Code [E599] in Paradigm to report the TCSI [E599] equivalent codes

Example:Coding Transferred, Cancelled, Withdrawn course outcome codes in Paradigm to send 6 for Transferred, 3 for Cancelled, and 2 for Withdrawn values to TCSI.

The screenshot below shows all the three possible enrolment statuses you can choose and their TCSI values under the Course Enrolment Status field in Paradigm.

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All the status values above have been mapped to report the exact TCSI equivalent values via the System> Edit Status Items menus in Paradigm.
In this example from the Edit Status Item screen, the Paradigm course enrolment status enrolment Status Item (represented by the Status Id field) has been mapped to a Element 599 a HEIMS Course Outcome Identifier E599 value to represent a Course Outcome. For the purposes of an Early Exit, the HEIMS Course Outcome Identifier can only hold a value of 2 (Withdrawn), 3 Enrolment cancelled for (Cancelled), and 6 Transfer to complete a related course for (Transferred) as per the instructions: https://silverband.atlassian.net/wiki/spaces/PKB/pages/19333226/Preparing+Paradigm+for TCSI reporting
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Early Exit packet element 599
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On an early exit packet the Element 599 outcome code must be set to either: +TCSI+reporting#Element-599---Course-outcome-code.
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Info
INFO:
For more detailed instructions on how to map your Course Outcome status item in Paradigm to TCSI allowable values, refer to this how-to guide: How to Map a Status Item in Paradigm to TCSI Allowable Values

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(

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title	What fields are required in the Early Exit Packet section

Early Exit Packet Required Fields

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Status

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(Completed), or

Edu Program Id – select the course/program that the student is being awarded as part of their early exit from their course enrolment

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5

	2

Course Outcome Code (E599) – select the correct outcome code here. There are only 2 possible reportable outcomes for an early exit:

Completed (E599 value 1), or
Completed but continuing a related course
)
The Course Outcome Code (E599 value 5) can only be set to

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5

3

(Completed but continuing a related course) when the course enrolment of the course being exited has already been reported to TCSI with an E599 value set to one of the following options:

Course Outcome Date (E592) – select the date when the early exit was approved by the provider

Status

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Entity Status – set this field to Active

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Workflow

(Completed), OR (Approved Leave), OR

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title	1

. Processing an Early Exit in Paradigm step-by-step guide

Processing an Early Exit in Paradigm step-by-step guide

The following workflow will guide you on how to process an Early Exit in Paradigm. Starting from the course enrolment where the student is doing the early exit down to enrolling them on the Course where they will continue their study. This will also include the process if the student decides to discontinue their studies. Note that all related workflows mentioned below are already part of established workflows in our knowledge base. We recommend that you start following the workflow below in order from

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4

STEP 1

and just skip the part that you already completed.

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5 (Completed but continuing a related course), OR

STEP 1
Finalise all linked unit enrolments

Make sure that all linked unit enrolments to the Course to be early exited have the correct completion status values (E355), and that all the required unit enrolment details have been reported and validated by TCSI.

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Workflow

(transfer to continue a related course).

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Expand

title	1. How to Set the Course Enrolment Status in Paradigm for an Early Exit Award

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How to

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Implications

NOTE

“A student’s course outcome is to be coded as “completed but continuing a related course” where the student has completed the requirements of the course but will be continuing in a related course for which they will receive full credit recognition for the first course. This includes nested awards where a completion is reported for a lower or component award but the student will continue study. For example, a student completing a nested Graduate Certificate who is continuing with a Graduate Diploma or a student who is awarded a single degree (e.g. BA) but is continuing their enrolment in a related combined degree (e.g. BA/LLB).”

Source: https://www.tcsisupport.gov.au/element/599

Refer to the instructions on this Knowledge Article on how to update the student course enrolment status: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985177/Course#08.How-to-update-the-Course-Enrolment-Status-for-a-Student%27s-Record

STEP 2
Set the Course Enrolment Status – TCSI Course Outcome Code (E599)

Update the Course Outcome code (E599) of the course to be early exited accordingly.
Report an Early Exit Award in Paradigm via the Graduation screen. Note that there are only 2 possible Course Outcome codes you can report in an early exit award packet:
- Completed
- Completed but continuing a related course

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TCSI Reporting notes

If the student is continuing the course, report an early exit award packet with an outcome code of “Completed but continuing a related course [E599 = 5]”
If the student is not continuing to study the course, set the Course Outcome code (E599) of the course enrolment to be early exited to “Transferred [E599 = 6 ^{Transfer to complete a related course]”}and report an early exit award packet with an outcome code of “Completed”.

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set

STEP 3
Process the

Course Enrolment Status in Paradigm for an Early Exit Award

NOTE

The instruction below assumes that you have already reported all of the unit enrolments relating to the course that the student is exiting and resolved any validation errors that were triggered

Awarded Qualification/Course Credentials

This step is necessary if you want to provide the necessary course credentials to a student with the course or award they will receive when doing an early exit from their previous course enrolment.

Enrol in the Awarded Qualification/Course
Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments
After enrolling in the awarded qualification/course and all credited unit enrolments, update the Course Outcome code (E599) of the awarded course accordingly, e.g. “Completed”.

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1

STEP 4

If Continuing Study with a Different Course

This step is necessary if you want the student to be enrolled on a course that is different to the current or existing course that they have early exited upon.

Enrol in the New Course where the student will continue to study
Refer to Recognition of Prior Learning (RPL) and Credit Exemptions workflows in applying credits to unit enrolments
Enrol to all other scheduled units required to finish the new course for the specific enrolment time period.

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title	2. How to Report an Early Exit Award in Paradigm

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title	2.

via the Graduation screen

How to
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an Early Exit Award in Paradigm

to TCSI

via the Graduation screen

NOTE:

The instructions below assume that you have already followed the workflow 1 and that the course enrolment outcome (E599) has been successfully reported to TCSI without an errorall linked unit enrolments to the Course to be early exited have the correct completion status values (E355), and that all the required unit enrolment details have been reported and validated by TCSI.

The instructions below also assume that the student record to be reported to TCSI for an early exit is currently loaded in the system. If the student record has not yet been loaded, refer to this article on how to load a student record in Paradigm: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985177/Course#01.How-to-load-a-Student-Record and then load the course enrolment record where you wish to report an Early Exit.

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,

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,

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Once the student record to be reported as an early exit is loaded, choose , you have two ways to load the EDIT Graduation page:

On the Student Summary page (Student > Summary), go to the COURSE ENROLMENTS section and click the ACTIONS button of the course enrolment that you want to edit, or you can
Choose Student > Course Enrolment > Course menus on the side. This will display the course

/

(s) enrolled by the student.

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Click the ACTIONS button on the right of the course enrolment of the student that you want to do an early exit.

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After clicking the ACTIONS button, click the Edit Graduation option.

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The Edit Graduation option will open the graduation details of the student. Scroll down and go to the EARLY EXIT AWARDS Form section, and click the NEW EARLY EXIT AWARD button.

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A new section below will open for you to enter the reportable information for an early exit.

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A. Edu Program Id

–

select the course/program that the student is being awarded as part of their early exit from their course enrolment

StatuscolourGreentitle

B

.Course

Outcome

outcome Code (E599)

–

select the correct outcome code here. There are only 2 possible reportable

outcome

outcomes for an early exit:

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title	1

(Completed

Completed (E599 value 1), or

StatuscolourGreen (

title5

Completed but continuing a related course

)

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(E599 value 5)

C. Course Outcome Date (E592)

–

select the date when the early exit was approved by the provider

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D. Entity Status

–

set this field to Active

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Click the SAVE DETAILS button after filling out the required information.

You should be receiving a similar SUCCESS message, as After clicking the SAVE DETAILS button you should see a SUCCESS message similar to the message shown in the screenshot below after clicking the SAVE DETAILS button.

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New Version Current

Key

Overview

Key Terms and Concepts

Assumptions

What is an Early Exit

When to Report an Early Exit

When to Report an Early Exit

How to configure your Course Outcome Code [E599] in Paradigm to report the TCSI [E599] equivalent codes

Early Exit packet element 599

Early Exit Packet Required Fields

Workflow

Processing an Early Exit in Paradigm step-by-step guide

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STEP 1
Finalise all linked unit enrolments

Status
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Workflow

Blue
title

Implications

STEP 2
Set the Course Enrolment Status – TCSI Course Outcome Code (E599)

TCSI Reporting notes

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title

STEP 3
Process the

Awarded Qualification/Course Credentials

Status
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Blue
title

How to
Status
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title report
an Early Exit Award in Paradigm

via the Graduation screen

Related Pages

Page Comparison

Versions Compared

Old Version 1

New Version Current

Key

Key Terms and Concepts

Assumptions

What is an Early Exit

When to Report an Early Exit

When to Report an Early Exit

How to configure your Course Outcome Code [E599] in Paradigm to report the TCSI [E599] equivalent codes

Early Exit packet element 599

Early Exit Packet Required Fields

Workflow

Processing an Early Exit in Paradigm step-by-step guide

Statuscolour

Bluetitle

STEP 1 Finalise all linked unit enrolments

Statuscolour

Workflow

Bluetitle

Implications

STEP 2 Set the Course Enrolment Status – TCSI Course Outcome Code (E599)

TCSI Reporting notes

StatuscolourBluetitle

STEP 3 Process the

Awarded Qualification/Course Credentials

Statuscolour

Bluetitle

How to StatuscolourRedtitlereport an Early Exit Award in Paradigm

via the Graduation screen

Related Pages

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Blue
title

STEP 1
Finalise all linked unit enrolments

Status
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Blue
title

STEP 2
Set the Course Enrolment Status – TCSI Course Outcome Code (E599)

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title

STEP 3
Process the

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title

How to
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an Early Exit Award in Paradigm