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Objective
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Assumptions
This part of the KB states the basic requirements for user to be able to understand this KB or any access required to carry out the task explained in this KB.
Key terms and concepts
In this section, important key terms and concepts involved in the process of carrying out the tasks explained in this KB will be listed, and each of these concepts and terms will be explained.
It is recommended to use table for convenience when it is appropriate.
Implications
This section of the KB will explain what potential issues or problems users can come across and why they happen.
Workflow
This section explains the exact workflow of how a task/process should be conducted.
It is recommended to divide the task into sub headings.
Further reading
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Overview
Courses in Paradigm can be added with all the required and additional fields needed for a course record to meet your business or institution requirements and the government. This knowledge article will give you all the possible details or information you can add to the course record and some of the maintenance processes you can do with courses: Search, Create, Edit, Delete, Duplicate, Add-Edit a Campus File, Save an attachment, and Copy a course outline to another.
Complexity:
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AssumptionsYou have the minimum required level to access the Courses Menu; You have an understanding of the Australian Tertiary Education System / VET Sector; You have an understanding of HEPCAT / TCSI and HEIMS reporting / AVETMISS reporting; and You have an understanding of HEIMS Element Numbers.
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Key Terms and Concepts
Add COURSE Form Fields with Brief Descriptions
NOTE: The Course Id field can be an institution-specific code (e.g. a course abbreviation) or a system-allocated code. Refer to your business or institution’s standard naming convention. Fields with * denote required fields when adding a new base course record in the system. ADD NEW COURSE FORM Field Name | EDIT COURSE DETAILS SectionBrief Overview |
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Course Id* | An abbreviation for the course name or an identifier given by the institution to uniquely identify the course e.g. BArts20. The abbreviation can contain letters and numbers but MUST NOT contain spaces. | Course Name* E308 | The full accredited name of the course in which the student enrols. This name will appear on the student's Transcript, Testamur, reports, letters, AHEGS, etc. | Articulation Options (opt-in) | Course(s) that a student can move into at the end of this course e.g. Diploma of Arts can lead to a Bachelor of Arts, or a Bachelor of Arts can lead to a Graduate Diploma of Arts. | Early Exit Options (opt-out) | Course(s) that a student can exit with, should they not want or be able to complete the course. E.g. A student in a Bachelor of Arts can exit after the 8 core units have been successfully completed with a Diploma of Arts. | Course Status* | | Course Provider* | Institution / Campus where this course is delivered. | Post nominal | The letters placed after a person's name to indicate that that individual holds this particular academic degree e.g. BArts, MBA, etc. | Course Level* | ELICOS Postgraduate Undergraduate VET Secondary Non-Award
| Course type* | | HEIMS Undergraduate Loan Fee (%) | Applicable if you have FEE-HELP accreditation. Always check the government website for any changes on the Loan Fee Percentage. 25% - the additional fee / percentage charged by the Government to Undergraduate students who access Fee-HELP loans. This is an additional 25% of the unit charge. Do not include the percentage symbol when entering this data - e.g. 25.0 | HEIMS Postgraduate Loan Fee (%) | Applicable if you have FEE-HELP accreditation. Always check the government website for any changes on the Loan Fee Percentage. 0% - the additional charge by the Government to Postgraduate students who access Fee-HELP loans. Do not include the percentage symbol when entering this data - e.g. 0.0 | Accredited* | Is this course currently accredited? Yes / No | Accreditation Date | What date does the accreditation for this course commence? e.g. 01/01/2016 | Accreditation Due Date | What date will the accreditation for this course cease? e.g. 31/12/2025 Put a value on this field if the Course is expiring to avoid future academic activities on the Course record once it has expired, otherwise, leave it BLANK. | TESQA Accreditation Date | Tertiary Education Quality and Standards Agency Accreditation Information | TESQA Accreditation Date Due | Standard Unit Fee | The dollar amount for a standard unit within this course of study Do not include the dollar symbol when entering this data - e.g. 2500.00 | International Unit Fee | Fee amount charged to students designated as international students Do not include the dollar symbol when entering this data - e.g. 3500.00 | Admin unit Fee | Any administration fees payable for a unit of study within the course Do not include the dollar symbol when entering this data - e.g. 500.00 | Course Fee | The total fees payable to complete this course of study Do not include the dollar symbol when entering this data - e.g. 55000.00 | Yearly Course Fee (Full Time) | The cost of one year of full-time study in this course Do not include the dollar symbol when entering this data - e.g. 2000.00 | Yearly Course Fee (Part Time) | The cost of one year of part-time study in this course Do not include the dollar symbol when entering this data - e.g. 5500.00 | AQF Registered | Is this course of study AQF Registered? Yes / No | Credit Points required | The number of successfully completed points required to complete this course of study e.g. 144 | Unit Grade Type | You have the option to choose or define a grade type / schema for each course. Grade for ELICOS Possible grades you receive after completing an assessment Possible grades you receive after completing a Competency Possible grades you receive after completing a unit Progression Level for Course
| Assessment Grade Type | Grade for ELICOS Possible grades you receive after completing an assessment Possible grades you receive after completing a Competency Possible grades you receive after completing a unit Progression Level for Course
| Program Level No | A numerical value to determine the level of this course e.g. Bachelor’s could be 7 in line with AQF levels or could be 3 if this is the highest level in a nested suite of awards. | Duration (Weeks) | How many weeks of study does it take to complete the entire course? e.g. 104 (2-year course) | Multi-Program Duration | Applicable if you are running Multi-Program for this course record. Please feel free to contact us if you want to discuss more on how this field would apply to your business or institution’s requirements. | Maximum Course Duration | The maximum allowable amount of time/months/years allowed to complete this course of study. | Maximum Participants | Maximum number of students enrolled into any cohort. | Online Enrolment Tuition Balance | The minimum amount of credit or payment for a student to access the Course Plan when enrolling online. | Maximum Credit Points Enrollable | The maximum number of credit points the student can enrol in one study period. E.g. If the maximum number of units a student can enrol into in one semester is 4 and each unit is worth 6cp the value required is 24.0 | Minimum Credit Points Enrollable | The minimum number of credit points the student can enrol in one study period. E.g. If the Minimum number of units a student can enrol into in one semester is 1 and each unit is worth 6cp the value required is 6.0 | Credit Points Per Semester | The standard number of credit points a student can enrol in one study period. E.g. If the maximum number of units a student can enrol into in one semester is 4 and each unit is worth 6cp the value required is 24.0 | Maximum Elective Credit points | E.g. For a course that has 24 units in total. Of that 24, 8 are core units leaving 16 units as electives. If each unit is worth 6 cp the total is 16 elective units x 6cp per unit = 96.0. | Show Attendance for Course on Student Summary | Display the student's attendance record on the Student's summary screen? - Yes / No If this field is set to YES,this will show you the COURSE ENROLMENT ATTENDANCE SUMMARY section directly under the Student Summary screen. You will see a breakdown of the unit enrolment details (Total Hours Enrolled, Current Attended Hours and Percentage, Projected Attendance Hours and Percentage) | SMS Entity Id | These fields are used for 3rd party software integration to Paradigm. Please contact us if you want to discuss more possible integration when it comes to your Course Record. | SMS Entity Type Id | Remote SMS Entity |
ADD NEW COURSE FORM Field Name | COURSE APPLICATION DETAILS SectionBrief Overview |
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Funding Type* | The types of funding available for this course of Study: | ECAF Approved | Is this course approved for the online Electronic Commonwealth Assistance Form? Yes / No Related Page: ECAF | Allow Online Application | If your institution uses the Silverband Online application form, can an applicant apply for this course via that method? - Yes / No | Allow International Students | Can international students apply for this course? - Yes / No | Allow Unit Enrolments from Course Plan | Allow students to enrol themselves via the course plan? Yes / No | Required Online Application Attachments | Select each of the attachment types that an applicant is required to include as part of their application into this course of study: Medical Assessment Results Email Student Academic Historic Transcripts Historic Records No Category Testamur
| Centrelink Payments Approved | Is this course approved for the student to receive Centrelink payments? Y / N | Audition Surveys |
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ADD NEW COURSE FORM Field Name | EDIT ADDITIONAL COURSE DETAILS SectionBrief Overview |
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Course Description | A brief description of the content of the course. | Course Long Description | A more detailed description of the course. | AHEGS Course detail | The Australian Higher Education Graduate Statement - is a secondary transcript issued to students when they graduate, and providing a snapshot of their graduate achievements. It aims to enhance graduate mobility and employability in the global marketplace. AHEGS have Government predefined formats in which they can be delivered. This Course detail is the information about the Course of Study displayed in the AHEGS document. | AHEGS Course features | Detailed features of the course to be featured in the AHEGS - details which set this course apart from others in the education market. | AHEGS Course Pathway to further Study | Information about future study that this course can lead to e.g. a Bachelor Course that leads to a Graduate Diploma or Master's degree. | AHEGS Course accreditation | Information about the dates / years that this current instance of this course is accredited from and to. | Entry Requirements / Prerequisites | Any requirements the student must have completed in order to gain entry into this course of study. | Common Core | NOTE: The formatting you make will all be native to Paradigm or if you plan to integrate the content into a web / HTML format or view. Other ways of importing or rendering the information on these fields, e.g. Excel, PDF, etc. will not inherit the applied formats. These are all optional fields. You can add all the details of the course on these fields here, as necessary and as required. | Primary Course Discipline | Elective Credits | Course Rules | Graduate Attributes | Occupational Functions of Graduates | Fees | Fee information about the course outlining how many units must be completed, and the approximate costs of completing the course. | Brochure | A copy of the course brochure or outline can be uploaded and saved here. | CRICOS Code | Institutions who are registered with the Australian Government to accept International students are provided with a unique number / code. This code is listed on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). | Custom Field 1 | These two fields are highly customisable, please feel free to edit the labels if you want to add more fields or details to your course record in Paradigm, in addition to all the fields which has already been specified above this section. | Custom Field 2 |
ADD NEW COURSE FORM Field Name | TCSI COURSE OF STUDY SectionBrief Overview |
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DEST Uid3* | An internal code issued by TCSI for this course. | DEST Uid3 Last Submitted* | The date the last submission went to TCSI for this course. | DEST Uid3 Last Submitted Status* | The status for the last submission. | Course of Study Code* E533 | An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letters and numbers but must not contain spaces. | Course of Study Name* E394 | The full accredited name of the course in which the student enrols. This name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc. | HEIMS Course Type* E310 | A code that indicates the type of Course. Select the code that indicated the course level. 01 - Higher Doctorate 02 - Doctorate by research 03 - Masters (Research) 04 - Masters (Coursework) 05 - Postgraduate Qualifying or preliminary (for master’s, Doctorate or higher doctorate) 06 - Graduate Diploma / postgraduate diploma (pass or honours) involving new academic, professional or vocational area 07 - Graduate Diploma/ Postgraduate Diploma (pass or honours) extending skills and knowledge in a professional area previously studied 08 - Bachelors Graduate Entry 09 - Bachelors Honours 10 - Bachelors Pass 11 - Graduate Certificate 12 - Doctorate by coursework 13 - Associate degree 14 - Masters (Extended) 20 - Advanced Diploma 21 - Diploma 22 - Other undergraduate award course 30 - Enabling course 41 - Cross Institutional program for undergraduate courses at home Higher Education Provider 42 - Cross Institutional program for postgraduate courses at home Higher Education Provider 50 - Non-award course (including Bridging for overseas trained professionals) 60 - Open Universities Australia undergraduate studies 61 - Open Universities Australia postgraduate studies 80 - VET Graduate Certificate 81 - VET Graduate Diploma
| HEIMS Course Load* E350 | The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study. E.g. if a single unit of study = 0.125 EFTSL and there are 24 units in the course the required answer is 3 entered as 3.0(24 x 0.125 = 3) 00 - Non-Award Course, Cross Provider Program 01 to 99 EFTSL values expressed in tenths (e.g. 4.5 is coded "45")
| Combined Course of Study indicator* E455 | A code that indicates whether a course of study is a combined course of study. |
ADD NEW COURSE FORM Field Name | TCSI COURSE SectionBrief Overview |
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DEST UID5* | An internal code issued by TCSI for this course. | DEST UID5 Last Submitted* | The date the last submission went to TCSI for this course | DEST UID5 Last Submitted Status* | The status for the last submission | HEIMS Course Code* E307 | An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letter and numbers but must not contain spaces. | Course Name* E308 | The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS, etc. | Standard Course Duration* E596 | The standard duration of the course for a full time student in years and fractions of academic years eg. 2.5 or 3 years | Course Assurance Indicator* E619 | An indicator that identifies whether the student's enrolment in the unit of study is the result of an approved VET Student Loans course assurance arrangement. | Info |
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INFO: VET institutions inheriting students from another institution as part of course assurance must be coded as belonging to a separate base course record that is dedicated to tracking the inherited student cohort. This field will be referenced for any unit enrolments that are reported to the government via TCSI. |
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ADD NEW COURSE FORM Field Name | FIELD OF EDUCATION SectionBrief Overview |
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Field of Education Code* E461 | A code that identifies the field of education to which the course is classified. Select the option from the list that best describes the course. e.g. Agricultural Science (050101) | Field of Education Supplementary Code* E462 | A code that identifies the supplementary field of education to which a combined course is classified. If the Course is NOT a combined course then leave it blank or 000000 e.g. Agricultural Science (050101) | Effective From Date* E609 | The date from which this information is valid from e.g. 01/01/2021 | Validation Status | | DEST UID | An internal code issued by TCSI for this course | Entity Status | |
ADD NEW COURSE FORM Field Name | SPECIAL COURSE TYPE SectionBrief Overview |
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Special Course Type E312 | A code that identifies courses of special interest for government reporting Note: If your course is NOT one of the below groups leave this field blank. 21 - General Nursing Course for initial registration 22 - Teacher Training for initial registration 23 - Medicine for provisional registration 25 - Veterinary Science for registration 26 - Dentistry for registration 27 - Clinical Psychology 28 - Aviation as listed in the Fee-Help 2017 guidelines
| Effective From Date E609 | The date from which this information is valid from e.g. 01/01/2021 | Effective To Date E610 | The date to which this information is valid to e.g. 31/12/2025 | Validation Status | | DEST UID | Data returned from the TCSI system to indicate the validation status | Entity Status | |
ADD NEW COURSE FORM Field Name | CAMPUS WHERE COURSE IS TAUGHT SectionBrief Overview |
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Course | The full accredited name of the course in which the student enrols. this name will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc | Provider | The name of the institution / campus that will be offering the course | Location | The physical location where the institution / campus will deliver the course | Postcode | The postcode of the physical location where the institution / campus will deliver the course |
ADD NEW COURSE FORM Field Name | ASSOCIATED FILE ATTACHMENTS SectionBrief Overview |
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Attachment Name | The name given to the attachment at the time the attachment was added. | Size | The size of the attached file. | Purpose | The intended purpose of the file attachment. eg. Email Template, or Signature | Revision | A number that helps to distinguish between more recent versions of the attachment. | Status | The current status of the attachment. eg. Archived, Published | Operator | The user login of the person who added the attachment. | Date | The date that the attachment or revision was added. |
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Add CAMPUS File Information
ADD CAMPUS FORM Field Name | EDIT CAMPUS DETAILS SectionBrief Overview |
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TCSI Campus Id | An internal code issued by TCSI for this course / location combination | Id | System Allocated internal id code | Course Id | An abbreviation for the Course Name or an identifier given by the institution to uniquely identify the Course e.g. BArts20. The abbreviation can contain letters and numbers but must not contain spaces. | Course Provider | The name of the institution / campus that will be offering the course. | Campus Operation Type E569 | Is any part of this course delivered offshore? If yes is it a standalone arrangement or in partnership. If not, select Course is not delivered offshore. | Off Shore Mode E570 | Is the Course delivered off-shore? If yes what is the mode of delivery? If not, select Course is not delivered offshore. | Off Shore Delivery Indicator E571 | Is this Course delivered off Shore at all? Partially offshore? Fully offshore? If not, select Course is delivered in Australia only. | CRICOS Code | Institutions that are registered with the Australian Government to accept International students are provided with a unique number / code. This code is listed on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). If your institution only has Australian Domestic students leave this field blank. | Effective From Date E609 | The date this information is valid from. e.g. 01/01/2021 | Effective to Date E610 | The date this information is valid to. e.g. 31/12/2025 | Last Validation Status | Data returned from the TCSI system to indicate the validation status. | Last Validated on | Data returned from the TCSI system to indicate the validation date. |
ADD CAMPUS FORM Field Name | COURSE FEES CODE SectionBrief Overview |
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Course Fee Code E536 | HEIMS Code - What funding types can students in this course access. 0 - Course not offered to Domestic students (International students only) 1 - Course offers only Commonwealth Supported places (e.g. HECS-HELP) 2 - Course offers only Domestic Fee-paying places (e.g. Fee-HELP) 3 - Course offers both Commonwealth Supported places & Domestic Fee-paying places (e.g. Both HECS-HELP and Fee-HELP)
| Indicative Student Contribution Amount for Commonwealth supported Place E495 | The average Student contribution dollar amount for commonwealth supported students in this course. Do not include the dollar symbol when entering this data - e.g. 2500.00 If this course only offers Fee-HELP places leave this field blank. | Indicative Tuition fee for a domestic fee-paying place E496 | The indicative cost for a domestic full time student in this course. Do not include the dollar symbol when entering this data - e.g. 2500.00 | Effective From Date E609 | The date this information is valid from. e.g. 01/01/2021 | Entity Status | | DEST UID | An internal code issued by TCSI for this course. | Validation Status | Data returned from the TCSI system to indicate the validation status. |
ADD CAMPUS FORM Field Name | TAC OFFER CODE SectionBrief Overview |
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| TAC Offer Code E557 | Does an Admission Centre handle the applications for this course? | Entity Status | | DEST UID | An internal code issued by TCSI for this course. | Validation Status | Data returned from the TCSI system to indicate the validation status. |
back to top Add COURSE Required Fields
Course Required Fields | System Required |
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Program Id | X |
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Program Level | X |
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Program Type | X |
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Program Status Id | X |
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Funding Type | X |
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Program Name | X |
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Provider Party Id | X |
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Program Accredited | X |
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Customise Course record field labelsWatch the demo clip below on how to customise the field labels found in adding a Course record: AddBaseCourseCustomiseHideFields.mp4back to top |
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Implications
NOTE:
It is advised that a Search be performed before adding a new Course record, to check whether the Course name/Course Id has previously been used in the system, as well as to view an existing Course record.
For a new course to use the course plan, units will need to be associated with the course. This would consist of Core units, electives and also include prerequisites to allow for course sequence and structure.
Editing a Course record should only be done in consultation with Silverband and only under certain circumstances as any changes can impact many historical student enrolments.
If a Course is significantly different (e.g. due to re-accreditation) a new Course record should be created and successfully validated and reported to TCSI prior to enrolling any students into the new Course.
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BE ADVISED: VET institutions inheriting students from another institution as part of course assurance must be coded as belonging to a separate base course record that is dedicated to tracking the inherited student cohort. This field will be referenced for any unit enrolments that are reported to the government via TCSI. |
Workflow
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| title | Overview of the Base Course Record Workflows |
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| title | 1. How to Search for a Course Record |
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How to for a Course Record
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status.| Info |
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INFO: For a current course ensure the Course Status is Active, for a non current course change the Course status to Archived. |
Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm). Image Added
If the return list needs more filters for you to get to the course record that you want to search or view, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results. Image Added
Once you’ve found the course record that you want to view, click the blue hyperlink of the Course Id. This will now load the course record details page (As shown in the sample screenshot below). Image Addedback to top |
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| title | 2. How to Create / Add a New Course |
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How to or a New Course
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BE ADVISED Prior to Creating a new course, please ensure that the Course doesn't already exist in the system. Duplicate course records will cause issues within the system and when running government reporting. |
, Choose Course > Add New menus on the side. This will open the course page form with all the fields both required and optional will appear. Enter all the required fields and all the available information you have for this course.NOTE: Refer to the tables above, under the Key Terms and Concepts > Add COURSE Form Fields with Brief Descriptionssection, for all the fields required and optional and their brief overview – which will guide/ help you in adding a new COURSE record in Paradigm. Image Added
After filling out all the required and available information you have for that course, click the SAVE COURSE button.  Image Added
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| title | 3. How to Edit a Course Record |
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How to a Course Record
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria (if the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to edit, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want to edit, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below). Image Added Update the required information.NOTE: The Id Code is not editable. If you attempt to edit the Id code, a duplicate new record will be created.  Image Addedback to top |
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| title | 4. How to Delete a Course Record |
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How to a Course Record
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WARNING: Make sure there are no students enrolled in any course prior to deleting the course. Make sure you remove the course outline rules before attempting to delete the course. As an alternative that retains the historical course data, you can refer to the above workflow to edit the course record, and change its Course Status value from Active to Archived. |
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INFO: If the course record that you want to delete is already loaded, proceed to “ Delete the course record” instructions, else, start with “ Search for the course that you want to delete”. |
Search for the course that you want to delete
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to delete, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want to delete, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Delete the course record
NOTE: Upon following the instructions below in deleting the course record, it is assumed that you’ve already read carefully the WARNINGSabove this section – all the implications when deleting a course record in Paradigm.  Image Added After clicking the DELETE COURSE button, a small pop-up window on top of the screen will appear wanting to confirm your delete action. Click OK to proceed. Image Added
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| title | 5. How to duplicate a Course Record (based on an existing course) |
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How to | Status |
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| title | duplicate |
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a Course Record based on an Existing Course
NOTE: Editing an existing course record this way will not override or update the existing Course ID and all its related information. It will create a duplicate course record that has all the same data but it will have a new Course Id. | Info |
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INFO: If the course record that you want to duplicate is already loaded, proceed to “ Duplicate the course record” instructions, else, start with “ Search for the course that you want to duplicate”. |
Search for the course that you want to duplicate
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to duplicate, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want to duplicate, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Duplicate the course record
Once the course record has been loaded, enter the new Course Id in the Id field (in the sample screenshot below, MITS has been changed to MITS2). Image Added With the new Course Id entered, scroll down and click the SAVE COURSE button. This will now create a duplicate record of that course with another Course Id in the system.  Image Addedback to top |
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| title | 6. How to Add a Campus File |
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How to a Campus File
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BE ADVISED Remember to create a new Campus file for each Location / Course combination. |
NOTE The following instructions are based on the assumption that a course has already been created. The Campus File is now created in 3 sections. Each one is required to produce a complete campus file. | Info |
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INFO: If the course record that you want to add a campus file to is already loaded, proceed to “ Add the Campus information” instructions, else, start with “ Search for the course that you want to add the campus information”. |
Search for the course that you want to add the campus information.
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to add a campus file, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want to add a campus file, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Add the Campus information
Once the course record has been loaded, you can either choose Courses > Edit Details > Campus menus on the side to get to the add campus file section, or scroll down the page and look for the CAMPUS WHERE COURSE IS TAUGHT Form section. In the Add the following campus where the course is taught field, select the campus location and then click the ADD CAMPUS button. Image Added After clicking the ADD CAMPUS button, a new page form to add all the required information in adding a campus file will be loaded. This is categorised into three sections: EDIT CAMPUS DETAILS, COURSE FEES CODE, TAC OFFER CODE.NOTE: Refer to the Key Terms and Conceptssection above and click the “ Add CAMPUS File Information” table information for a brief description of each field, which will guide you in filling out the forms. Image Added| Info |
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INFO: Repeat all three parts of this process for each campus and course combination. |
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| title | 7. How to Edit a Campus file |
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How to a Campus File
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INFO: If the course record that you want to edit the campus information is already loaded, proceed to “ Edit the Campus information” instructions, else, start with “ Search for the course that you want to edit the campus information”. |
Search for the course that you want to edit the campus information.
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to edit the campus information, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want to edit, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Edit the Campus information
Once the course record has been loaded, you can either choose Courses > Edit Details > Campus menus on the side to get to the add campus file section, or scroll down the page and look for the CAMPUS WHERE COURSE IS TAUGHT Form section. Click the 📝 EDIT button on the right side of the campus location that you want to edit.  Image Added
After clicking the 📝 EDIT button, the campus record will be loaded and you can edit all the possible existing information. Update the required data ensuring all required fields have a valid HEIMS compliant response. Click the SAVE CAMPUS button to apply the changes. Image Addedback to top |
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| title | 8. How to Save an Attachment to a Course Record |
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How to an Attachment to a Course Record
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INFO: If the course record that you want to add an attachment is already loaded, proceed to “ Add the attachment” instructions, else, start with “ Search for the course that you want to add an attachment”. |
Search for the course that you want to add an attachment.
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to add an attachment, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Add the attachment.
Once the course record has been loaded, you can either choose Courses > Edit Details > Files menus on the side to get to add file section, or scroll down the page and look for the ASSOCIATED FILE ATTACHMENTS Form section. Click the ADD FILE ATTACHMENT button  Image Added In the EDIT FILE ATTACHMENT Form section, refer to the required and optional fields highlighted in the screenshot below. RED are the required fields needed to attach the file, BLUE is an optional field.  Image Added Click the Choose file button to upload the file you want to attach. Click the SAVE FILE ATTACHMENT button.
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| title | 9. How to copy Course Outline / Course Plan from One Course to Another. |
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How to a Course Outline or Course Plan from One Course to Another
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INFO: If the course record that you want to copy the course outline is already loaded, proceed to “ Copy the course outline” instructions, else, start with “ Search for the course that you want to copy the course outline”. |
Search for the course that you want to copy the course outline.
, Choose Course > Search menus on the side. Enter either one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to copy the outline, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Copy the course outline.
Once the course record has been loaded, choose Courses > Outline menus on the side. This will load the current course outline of the course Check ☑ the checkbox column of the course outline rules that you want to be copied to the new course, or to another course. Click the header checkbox if you want to select all the outlines. In the Copy Selected Constraints to the following Course field, select the course that you want the outline to be copied to. Click the COPY SELECTED CONSTRAINTS button. Image Added| Info |
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INFO: If the copy was successful, you should see a SUCCESS message on top of the screen, the same as the sample screenshot below. |
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| title | 10. How to Copy Course Details to a New Course |
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How to Course Details to a New Course
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BE ADVISED Do not use multiple tabs in the same or separate browser windows at the same time as it can potentially splice together the data from multiple records. The new course will require a new Course Id. The course Id field is unique and cannot be duplicated. |
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INFO: If the course record that you want to copy the details is already loaded, proceed to “ Copy the details to the new course” instructions, else, start with “ Search for the course that you want to copy the course details”. |
Search for the course that you want to copy the course details.
, Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to copy the details, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Copy the course details to the new course.
Once the course record has been loaded, open another browser, e.g. Firefox or Edge. Copy the link from the address bar of your current browser to the other browser. We need to do this so that neither record can become corrupted during the process. The first window will contain the details of the original course and the second window will have a blank new course record ready to be populated. Copy and paste the required information for each field, into the new course record in the second window Enter any other available information to the new course and then click the SAVE COURSE button. Image Added
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INFO: In the sample screenshot above, the course fields from the first screen (Chrome) are being referenced to another browser (Firefox) on the right. After copying and pasting the required details from one browser to the other, when the SAVE COURSE button is clicked, a new course record will now be added in Paradigm. |
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| title | 11. How to Edit a Course Loan Fee Percentage [HEIMS Undergraduate Loan Fee (%)] |
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How to a Course Loan Fee Percentage [HEIMS Undergraduate Loan Fee (%)]
NOTE: We would encourage you to always check the government website for any changes on the Loan Fee Percentage. Paradigm Field Name to be Edited: HEIMS Undergraduate Loan Fee (%) Due to COVID, changes to the loan fee percentage have been made: Pre COVID = 25%
During COVID = 0%
Post COVID = 20% Note that we are currently in Post COVID until the legislation changes. Once that is passed, then During COVID will expire on 31st Dec 2022. From then on it will be 20%. For the immediate now, any unit enrolment with a census date in 2022 carries a 20% loading. , Choose Course > Search menus on the side. Enter one or all of the following search criteria: Course Id, Course Name, Course Level, and Course Status. Click the SEARCH COURSE button. This will return a list of courses that meet your searched criteria(If the name and Id are not entered exactly the same as what has been recorded in Paradigm).Image Added If the return list needs more filter(given that you have a lot of course records in Paradigm) for you to get to the course record that you want to edit, you have the option to type a part of the course name in the Filter Box, this will reduce the number of results.Image Added Once you’ve found the course record that you want to edit, click the blue hyperlink of the Course Id. This will now load the course record details page (as shown in the sample screenshot below).Image Added Under the EDIT COURSE DETAILS section, edit the HEIMS Undergraduate Loan Fee (%) field. (with the changes mentioned above, change it to 20). After updating the field, click the SAVE COURSE button to save the changes. Image Added| Tip |
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Also, check the loan fee % field on your other active courses that the loan fee percentage changes apply |
NOTE ON Pushing Records to TCSI after the Edit: Go to TCSI Reporting > Bulk Push > Show records that need to be pushed to TCSI option. Push the records in this order: Student Details Citizenship packet Course Enrolment Basis for admission Unit Enrolment
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