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Overview
Objective
Upon completion of this KB the user will be able to Add Assessment to a Base unit. This will allow for the assessments to be easily added each time a schedule is created.
Assumptions
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Adding assessments to units in Paradigm can be done in three different ways, depending on which applies best to your current settings. You can define all assessments once and apply them to all the scheduled units, add a totally unique set of assessments, or assessments which are dependent on the mode of delivery. This knowledge article will provide you with the required fields to create an assessment, and the workflows on how to add assessments to base units, add assessments to scheduled units from a base unit, add assessments to scheduled units from a base unit by delivery method, and add assessments to scheduled units.
Complexity
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Key Terms and Concepts
Schedule AssessmentsField Name | Required Fields | Overview | Sample Data |
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Code ID | X | | | Assessment Name | X | The name of the assignment or work required. |
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You can be specific here to make entering grades easier, and that the correct marks can be entered against the correct assessment at a later time. | Assessment 1 - Interpretive Dance Essay | Assessment Type | X | What type of work is required for this assessment? | Assignment Attendance Audition Class Work Essay Examination Project Test Quiz Book Report Journal Major Assessment Minor Assessment
| Description | | A description of the required work. | A 1000 word Essay on the origins of interpretive dance and the concept of communication in the early 20th Century | Maximum Mark | X | What is the Maximum |
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Mark available for this assignment? | 25 | Minimum Mark | X | What is the Minimum |
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Mark required to pass this assignment? | 12.5 | Weighting | X | What is the weighting of this assignment within the whole unit? | 25 | Start Week | | What week is the work undertaken in the unit? | | End Week | | What is the last week that the work can be submitted? | | Sequence Number | | | | Enforce Minimum Mark | | | | Minimum Mark fail grade | | | | Delivery Mode identifier | | VET - Providers. What is the delivery method of this unit and assignment? | | Scheduled Hours | | What are the schedule number of delivery or training hours required to complete this assessment? | 25 | Vet in Schools | | Is this a VET in schools based unit? | | AVET126 | | | Combination of All Modes Combination of External and Workplace-based Combination of Internal and External Combination Internal and Workplace-based Do not report External Delivery Internal Delivery Not Applicable Workplace-based delivery
| Assessment Status | | What is the status of this assessment? | |
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Implications
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BE ADVISED Different assessments can be linked to delivery methods. e.g. If an online unit requires a different assessment to that of an in-class unit, add the different one including the specific delivery method and then click the ADD ASSESSMENTS FOR DELIVERY MODE button to add the specific ones. |
NOTE
When running an Assessment Results Report in Paradigm, please take note, that the assessment results section would only allow in between 1 to 6 assessments per scheduled unit, exceeding this count will cause the template to fail.
As an alternative, you can use the base report named “Scheduled Assessment View Details” to help you extract a list of assessments from Paradigm. For more information on our Report Builder Menu, refer to this article: Report Builder.
Workflow
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| Add Assessments to Base Units |
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How to Assessments to Base Units
, , Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units and edit the unit details. At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider |
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, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.) |
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. After entering the search filters of the base unit that you want to add an assessment to, click the SEARCH UNIT button.  Image Added
After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into |
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the search box. The list of returned results will reduce to match the criteria |
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Enter a more detailed description of what the assessment requires
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Enter the Maximum Mark achievable for this piece of assessment.
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Enter the minimum mark required to pass this piece of assessment.
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Enter the weighting this assessment has as part of the total for this unit.
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Optional - Enter the week this piece of work is required in the unit.
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Optional - Enter the week this piece of assessment is due to be completed by.
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VET Providers Only - Select the delivery Mode Identifier.
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VET Providers Only - Enter the Scheduled hours required for this assessment.
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VET Providers Only - Select the VET in schools indicator.
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All Providers - Select the Status of this assessment.
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Click the Save Assessment Button.
Repeat from step 9 for all
Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected. Image Added With the Edit Unit Details screen open, scroll down and look for the ASSESSMENT ASSOCIATED WITH UNIT Form section, click the NEW ASSESSMENT button to add your assessment to the base unit. Image Added
In the ASSESSMENT DETAILS Form section, fill out all the required details for the new assessment to be successfully added to the base unit. Refer to the | Status |
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| colour | Red |
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| title | Form Fields |
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Schedule Assessments table above under the Key Terms and Conceptsfor the description of each field.Alternatively, refer to the ASSESSMENT DETAILS Form screenshot below with the required colour coded fields.
RED fields are the system required fields for an assessment to be successfully added; BLUE fields are the optional fields; and GREEN fields are for VET Providers required fields.
 Image Added After filling out all the required information of the new assessment, click the SAVE ASSESSMENT button.| Info |
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INFO: After clicking the SAVE ASSESSMENT button, a SUCCESS message will appear on top of the screen (see below screenshot), and the new assessment can now be seen in the ASSESSMENTS ASSOCIATED WITH UNIT Form section. |
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NOTE: Click the NEW ASSESSMENT button again to add more assessments required for this unit of study, ensuring that the |
total sum of all weightings across all of the assessment pieces |
for weightings | Note |
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| Different assessments can be linked to delivery methods. e.g. if an online unit required different assessment to that of an in-class unit add the different one including the specific delivery method and the press the “Add Assessments for Delivery Mode” button to add the specific ones. |
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| title | 2. How to Add Assessment to Scheduled Units from a Base Unit |
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| How to Assessments to Scheduled Units from a Base Unit |
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, , Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system. At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.) |
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. After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button.  Image Added
After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria |
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This will add the assessments to the Scheduled unit irrespective of delivery method
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| Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected.  Image Added
In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FROM ASSESSMENTS button. Image Added
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INFO: After clicking the button, all the assessments will be added to the scheduled unit that you’ve selected irrespective of the delivery method. |
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| title | 3. How to Add Assessment to Scheduled Units from a Base Unit by Delivery Method |
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| Note |
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| Scheduled units can have different assessments requirements for different delivery methods. These can be added to the Schedule based on the delivery method selected. |
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How to Assessments to Scheduled Units from a Base Unit by Delivery Method
, , Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system. At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.) |
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| After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button. Image Added After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria |
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| Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected. Image Added In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FOR DELIVERY MODE button. Image Added
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INFO: Assessments designated Online will be added to an |
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Unit. Assessments designated |
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On Campus will be added to an On |
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| title | 4. How to Add Assessment to Scheduled Units |
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How to Assessments to Scheduled Units
NOTE: If the Assessments change from Semester to Semester, add Assessments using this method rather than using the Base |
unit ...
| , , Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system. At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.) |
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| After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button. Image Added After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria |
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Enter a more detailed description of what the assessment requires
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Enter the Maximum Mark achievable for this piece of assessment.
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Enter the minimum mark required to pass this piece of assessment.
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Enter the weighting this assessment has as part of the total for this unit.
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Optional - Enter the week this piece of work is required in the unit.
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Optional - Enter the week this piece of assessment is due to be completed by.
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VET Providers Only - Select the delivery Mode Identifier.
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VET Providers Only - Enter the Scheduled hours required for this assessment.
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VET Providers Only - Select the VET in schools indicator.
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All Providers - Select the Status of this assessment.
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Click the Save Assessment Button.
Repeat from step 10 for all assessments required for this unit of study ensuring that the total across all of the assessment pieces for weightings adds up to 100%
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Scheduling Units
| Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected. Image Added In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the NEW SCHEDULED ASSESSMENT button. Image Added
In the EDIT SCHEDULED ASSESSMENT DETAILS Form section, fill out all the required details for the new assessment to be successfully added to the scheduled unit. Refer to the | Status |
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| colour | Red |
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| title | Form Fields |
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Schedule Assessments table above under the Key Terms and Conceptsfor the description of each field.Alternatively, refer to the ASSESSMENT DETAILS Form screenshot below with the required colour coded fields.
RED fields are the system required fields for an assessment to be successfully added; BLUE fields are the optional fields; and GREEN fields are for VET Providers required fields.
After filling out all the required information of the new assessment, click the SAVE ASSESSMENT button. Image Added
NOTE: Click the NEW SCHEDULED ASSESSMENT button again to add more assessments required for this scheduled unit of study, ensuring that the sum of all weightings across all of the assessment pieces adds up to 100%.  Image Added
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| title | 5. How to Delete Scheduled Assessments where there are Results Entered |
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How to Scheduled Assessments where there are Results Entered
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BE ADVISED The process of deleting assessment results is not something we encourage as it is a destructive action. However, if you wish to remove a scheduled assessment then you must first remove all results associated with that record. This is achieved on a student by student basis via the screen found: STUDENT > Course Enrolment > Assessments. |
Remove all results associated with the record.
Search for and load the student record. Verify and confirm that the loaded course enrolment is the correct one. Choose Student > Course Enrolment > Assessments menus on the side. Identify the scheduled unit containing the assessment results that need to be removed. Click the ACTIONS button on the right of that scheduled unit, and then click Edit Assessments. NOTE: Repeat steps - for all scheduled units with the scheduled assessments record on them that you want to delete. Image Added
Scroll down the page and go to the EDIT ASSESSMENTS RESULTS Form section. Identify the assessment(s) records that need to be deleted. Click the DELETE button on the right of the assessment record to be deleted. Image Added
NOTE: Repeat the steps - to all students with the scheduled assessments associated to their scheduled units that you need to delete or remove from the system.
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INFO: The steps below assume that all scheduled assessments record from all students scheduled units containing the assessment(s) to be deleted are already being deleted from their record. |
, Choose Units > Search Scheduled Units menus on the side. Search for and load the desired scheduled unit/s. Click the blue hyperlink of the Scheduled Unit No which the assessments to be deleted are associated to.  Image Added After selecting the scheduled unit, scroll down the page and go to the ASSESSMENTS Form section. Click the 📝 EDIT button associated with the scheduled assessments(s) that needs to be deleted.  Image Added An EDIT SCHEDULED ASSESSMENT DETAILS Form section will open. Click the DELETE ASSESSMENT button located below this form.  Image AddedNOTE: Repeat the steps - to all scheduled units with the scheduled assessments associated to them, that you need to delete or remove from the system.
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Video
Add/Schedule Assessments| Widget Connector |
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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