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Reporting Remissions with a census date BEFORE 1st Jan 2021

Records with a census date before 1st January 2021 are outside the scope of the Paradigm-TCSI real-time reporting integration. For that reason, reporting a remission is a two-step process:

1. Update the record(s) in Paradigm

2. Update the record(s) in the TCSI Data Entry Portal

Load the student unit enrolment details screen, _{see Navigating to the single Unit Enrolment Details screen.}

Update the following fields:

UNIT DETAILS section:

1. Update enrolment status and set it to Withdrawn.

2. Set the Withdrawal Date

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ACADEMIC OUTCOMES section

3. Check the Grade Description and set it to blank if there is a value already entered

4. Check the Published Grade description and set it to blank if there is a value already entered

5. If a date has been saved in the Grade Release Date field, set the field to blank

6. Check the Final Mark and set it to blank if there is a value already entered

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FINANCIAL INFORMATION section

67. You will also need to carefully consider how the financial fields are to be coded. Check with your accounts receivable team. They may prefer the fee fields to be set to 0. Otherwise, they may want them left unchanged 

8. Click the SAVE UNIT ENROLMENT button to apply the changes.

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1. Update remission reason code - Element 446, set a value of 01 - “Remission due to special circumstances”

2. Update unit of study status code - Element 355, set a value of 1 - “Withdrew without academic penalty“

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Reporting Remissions with a census date AFTER 1st Jan 2021

Load the student unit enrolment details screen, _{see Navigating to the single Unit Enrolment Details screen.}

Update the following fields:

UNIT DETAILS section

1. Update enrolment status and set it to Withdrawn.

2. Set the Withdrawal Date

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ACADEMIC OUTCOMES section

3. Check the Grade Description and set it to blank if there is a value already entered

4. Check the Published Grade description and set it to blank if there is a value already entered

5. If a date has been saved in the Grade Release Date field, set the field to blank

6. Check the Final Mark and set it to blank if there is a value already entered

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FINANCIAL INFORMATION section

67. You will also need to carefully consider how the financial fields are to be coded. Check with your accounts receivable team. They may prefer the fee fields to be set to 0. Otherwise, they may want them left unchanged. Both options are equally viable in terms of meeting your government reporting obligations.

HEIMS INFORMATION section

78. Enter a value in the field “Variation Reason” Variation Reason. Note that the correct option will depend on the circumstances of each student. In most cases, the value will be “Remission due to special circumstances”

8. Click the SAVE UNIT ENROLMENT button to apply the changes.

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