Overview

Form fields are used to control what a user is able to see, edit, and use within the Paradigm user interface. This knowledge article will outline how to maintain form fields so that you can control access to specific fields and system functions within Paradigm.

Complexity:

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title	Assumptions

Assumptions

Infonote

INFO:

The fields and buttons that each user can see and interact with are based on:

Your personal level of Paradigm access.
How Paradigm has been historically configured to meet the requirements of your institution.

Your Paradigm user account is able to access the System menu;
You are aware that making changes to form fields has system-wide implications; and
You have an understanding of the level of system access required by other users within your institution.

NOTE:

For context on historical configuration please contact your Nominated Contact Person or another Paradigm user within your institution.

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title	Key Terms and Concepts

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	KeyTermsAndConcepts
	KeyTermsAndConcepts

Key Terms and Concepts

Form Fields are one layer of system controls that determines what a user is able to see, edit and use within the Paradigm user interface.

Form Field

A layer of system controls to determine that determines what a user is able to see, edit and use within the Paradigm user interface.

Permission Level

Paradigm user accounts are assigned a Permission Level that determines what that group of users are able to view, edit, and update within the system.

Implications

Note

USE CAUTION:

Editing form fields has implications across the entire system and across various security levels. Please ensure that all of the implications of any changes or updates are carefully assessed before making changes.

Info

INFO:

The following workflows are available to users who have been granted either the FULLADMIN or SYSTEMADMIN Permission Level within Paradigm. Please contact your Nominated Contact Person if you require a change to a Form Field and do not have the necessary Permission Level.

Workflow

Image Removed Edit Form Field Workflow

Image Added

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Choose the process for editing Form Fields

There are currently two mechanisms for editing form fields. If you are currently on the page where you want to edit the form field, choose Workflow 1

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title	workflow 1

. If you know the name of the form field that you want to edit , and would want to search it instead, choose Workflow 2

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title	workflow 2

.

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title	Workflow 1: Using the Edit Labels button.

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title A.
Using the Edit Labels button

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title	step 1

Navigate to a page within Paradigm and locate the field you want to edit. If you cannot find the field name that you want to edit on the page, try selecting the Show Hidden Fields button located at the top right corner of the screen to display all fields set as hidden for that page.

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title	1

Click the Edit Labels button located at the top right corner of the screen to display the controls to edit Form Fields.

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Click the blue information button

next to the field you want to edit.

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Click the EDIT FORM FIELD button to load a new screen where changes can be made to the selected Form Field.

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Edit Form Field Steps Image Added

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Proceed to
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Configuring Form Field settings for further instructions.

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title	Workflow 2: Using the System menu.

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title B.
Using the System menu

Info

INFO:

This method requires that you already know the name of the Form Field that you wish to edit.

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Choose System > Form Fields Edit in the Paradigm Interface. A screen to search for a field name will appear.

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Type the exact field name or a part of the field that you want to edit.

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Click the SEARCH FORM FIELDS button after typing the field name.

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Search Form Fields Image Added

NOTE:

If you typed in just part of the name that you want to edit, a list of all possible fields which contains a part of the name that you’ve searched will appear. Please be very careful in choosing the correct field name and in which form it appears before making any changes.

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.

Click the Pencil 📝 button next to load a new screen where changes can be made to the selected Form Field.

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Edit Button location when editing Form Field Image Added

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title	step 2

Proceed to
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title step 2
Configuring Form Field settings for further instructions.

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title step 2
Configuring Form Field settings

Expand

title	Making a Form Field hiddenHIDDEN

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title A.
Making a Form Field

hidden

HIDDEN

NOTE:

The instructions below assume that the field you are trying to edit is currently set as Visible, thus, wanting to make it Hidden.
That you have already followed the instructions in
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title step 1
of this article. The instructions below are a continuation of
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title step 1
.

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title	1

Click the TOGGLE ALL button in the Is Visible? column to remove all the ☑.

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Is Visible TOGGLE ALL button Image Added

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Click the SAVE FORM FIELD button if you want the field to be hidden

to

from all users. However, if you only want the field to be hidden to only one or more

group

groups of users, click the TOGGLE ALL button again to put back all

the

(checkmarks) ☑ in the column.

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title	3

Remove the ☑ in the Is Visible? column of your chosen group/s. This will make the field hidden only to the selected group/s.

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title	4

Click the SAVE FORM FIELD button to apply changes.

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Making a Form Field hidden sample Image Added

Info

INFO:

In this example, only users with MARKETING and RECEPTION access cannot see the Student Title field in the STUDENT DETAILS form.

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title	Making a Form Field visibleVISIBLE

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title b.
Making a Form Field

visible

VISIBLE

NOTE:

The instructions below assume that the field you are trying to edit is currently set as Hidden, thus, wanting to make it Visible again.
That you have already followed the instructions in
Status
colour Green
title step 1
of this article. The instructions below are a continuation of
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title step 1
.

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title	1

Click the TOGGLE ALL button at the top of the Is Visible? column to put back all the ☑.

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Is Visible TOGGLE ALL location Image Added

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title	2

.

Click the SAVE FORM FIELD button if you want the field to be visible to all users. However, if you only want the field to be visible to only one or more group groups of users, click the TOGGLE ALL button again to remove all the (checkmarks) ☑ in the column.

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title	3

.

Put back the (checkmarks) ☑ in the Is Visible column of your chosen group/s. This will make the field visible only to the selected group/s.

NOTE:

Please make sure that the Is Editable? column is also (checked) ☑ the same way as the Is Visible? column if you want the field to be both visible and editable. Remove the (checkmarks) ☑ on the Is Editable? column if you only want the field to be visible but not editable.

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.

Click the SAVE FORM FIELD button to apply changes.

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Making a Form Field Visible sample Image Added

Info

INFO:

In this example, only users with FULLADMIN and STUDENT access can see the Student Title field in the STUDENT DETAILS form.

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title	Making a Form Field editableEDITABLE

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title c.
Making a Form Field

editable

EDITABLE

NOTE:

The instructions below assume that the field you are trying to edit is currently set as Not Editable or Read Only, thus, wanting to make it Editable.
That you have already followed the instructions in
Status
colour Green
title step 1
of this article. The instructions below are a continuation of
Status
colour Green
title step 1
.

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colour	Green
title	1

Click the TOGGLE ALL button at the top of the Is Editable? column to put back all the (checkmarks) ☑.

Image Removed

Is Editable TOGGLE ALL button location Image Added

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colour	Green
title	2

.

Click the SAVE FORM FIELD button if you want the field to be editable to all users. However, if you only want the field to be editable to only one or more group groups of users, click the TOGGLE ALL button again to remove all the (checkmarks) ☑ in the column.

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colour	Green
title	3

.

Put back the (checkmarks) ☑ in the Is Editable column of your chosen group/s. This will make the field editable only to the selected group/s.

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colour	Green
title	4

.

Click the SAVE FORM FIELD button to apply changes.

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Making a Form Field Editable sample Image Added

Info

INFO:

In this example, only users with STUDENT and FULLADMIN access can edit the Student Title field in the STUDENT DETAILS form.

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title	Making a Form Field read-onlyREAD-ONLY

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title d.
Making a Form Field

read

READ-

only

ONLY

NOTE:

The instructions below assume that the field you are trying to edit is currently Editable, thus, wanting to make it Not Editable or Read Only.
That you have already followed the instructions in
Status
colour Green
title step 1
of this article. The instructions below are a continuation of
Status
colour Green
title step 1
.

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colour	Green
title	1

Click the TOGGLE ALL button at the top of the Is Editable? column remove all the (checkmarks) ☑.

TOGGLE ALL to remove checkmarks Image Modified

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colour	Green
title	2

.

Click the SAVE FORM FIELD button if you want the field to be not editable or read-only to all users. However, if you only want the field to be not editable to only one or more group groups of users, click the TOGGLE ALL button again to put back all the (checkmarks) ☑ in the column.

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3.

colour	Green
title	3

Remove the (checkmarks) ☑ in the Is Editable column of your chosen group/s. This will make the field not editable or read-only to the selected group/s.

4.

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Click the SAVE FORM FIELD button to apply changes.

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Making a Form Field Read Only sample Image Added

Info

INFO:

In this example, only users with RECEPTION and MARKETING access cannot edit the Student Title field in the STUDENT DETAILS form.

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Versions Compared

Old Version 28

New Version Current

Key

Overview

Assumptions

Key Terms and Concepts

Implications

Workflow

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title step 1
Choose the process for editing Form Fields

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title A.
Using the Edit Labels button

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title B.
Using the System menu

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title step 2
Configuring Form Field settings