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Objective

This articles explains the key file structure of NAT00120 - Training activity file, which explains how we mapped AVETMISS fields within the Paradigm SMS. You will learn how to generate NAT00120 file from the Paradigm. You will understand the missing information from the Report Details by referring to the below File Structure.

Complexity

Status
colourYellow
titleHigh

...

For each unique combination of Training organisation identifier and Training organisation delivery
location identifier in the Training activity (NAT00120) file there must be one corresponding record
in the:
Training organisation delivery location (NAT00020) file.
For each unique Program identifier in the Training activity (NAT00120) file there must be one
corresponding record in the:
Program (NAT00030) or (NAT00030A) file.
Release 8.0 November 2016 AVETMISS VET Provider Collection specifications
File specifications Training activity (NAT00120) file
36

For each unique Subject identifier in the Training activity (NAT00120) file there must be one
corresponding record in the:
Subject (NAT00060) file.
For each unique Client identifier in the Training activity (NAT00120) file there must be one
corresponding record in the:
Client (NAT00080) file.
If there is no training activity and therefore no Training organisation delivery location (NAT00020)
file or Subject (NAT00060) file, then the Training activity (NAT00120) file is not required.

...

@@@@ - Not stated

Silverband generated ID

AVETMISS Field Name

Paradigm Entities

Paradigm Internal Field Names

Default Paradigm field labels

Paradigm Menu Location

Field Type

Default Paradigm Value

Width

Derived FieldDerived Method

Notes

AVET008AVET073

Client Training Organisation Identifier (TOID)

Student

Student No.

studentNumber

Student > Student Details > Edit detailsProvider

Training Organisation Identifier

avet073

Providers > Edit details > VET Providers Details

TEXT

10

N/A

AVET039

Name for encryption

Student

Given Name, Middle Name (if applicable) Family Name

firstName, middleName, and lastName

Student > Student Details > Edit details

TEXT

60AVET071

Training Organisation Delivery Location Identifier

Provider

Training Organisation Delivery Location Identifier

avet071

Providers > Edit details > VET Providers Details

TEXT

10

N/A

AVET029

Highest school level completed identifierAVET008

Client Identifier

Student

High School Level Completed

avet029Student No.

studentNumber

Student > Student Details > Edit details > VET students only

SELECT

@@ - Not stated

2TEXT

10

N/A

AVET059

Gender

Student

Gender

gender

Student > Student Details > Edit details

SELECT

@ - Not stated

1AVET037

Subject (Module/Unit of Competency Identifier)

Scheduled assessment

Code Id

codeId

Units > Unit Details > Edit Details > Assessments

TEXT

-

12

N/A

AVET017

Date of birth

Student

DOB

birthDate

Student > Student Details > Edit details

DATE

@@@@@@@@

8

AVET053

Qualification/Course Identifier

Base Course

Qualification / Course Identifier

avet053

Course > Edit details > AVETMISS fields

TEXT

10

N/A

AVET045

Postcode

Student

Post Code

postalCodeAVET024

Enrolment Activity Start Date

Unit Enrolment

Start Date

startDate

Student > Student Details > Edit Contact Info

POSTCODE

@@@@

4Course Enrolment > Unit

TEXT

8

N/A

AVET031

Indigenous status identifier

Student

Indigenous Status Identifier

avet031

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET034

Language identifier

Student

Main Language Other Than English Spoken At Home Identifier

avet034

Student > Student Details > Edit details > VET students only

SELECT

@@@@ - Not stated

4

N/A

AVET033

Labour force status identifier

Student

Labour Force Status Identifier

avet033

Student > Student Details > Edit details > VET students only

SELECT

@@ - Not stated

2

N/A

AVET015

Country identifier

Student

In which Country are you Born

avet015

Student > Student Details > Edit details > VET students only

SELECT

4

N/A

AVET019

Disability flag

Student

Disability Type Identifier

avet020

Student > Student Details > Edit details > VET students only

SELECT

@ - Not statedAVET023

Enrolment Activity End Date

Unit Enrolment

Not a single field

Student > Course Enrolment > Unit

8

YES

If the withdrawal date on unit enrolment is not blank, then will report this date.

Otherwise, compare between Grade Release Date and Expected End Date on the unit enrolment records and report the one is greater as AVET023 in a ‘DDMMYYYY’ format.

AVET126

Delivery Mode

Scheduled unit

Delivery Mode Indentifier

avet126

Units > Scheduled Unit Details > Edit Scheduled

SELECT

YYY

3

N/A

AVET041

Outcome Identifier - National

2

YES

AVET027

Funding Source Identifier - National

Course Enrolment

Funding Source - National

avet027

Student >Course Enrolment > Course, AVETMISS Details

SELECT

11

2

N/A

AVET013

Commencing Program (Course) Identifier

Course Enrolment

Commencing Course Identifier

avet013

Student >Course Enrolment > Course, AVETMISS Details

SELECT

3

1

N/A

AVET047

Prior educational achievement flag

Student

Prior Educational Achievement Flag

avet047

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1AVET070

Training Contract Identifier - Australian Apprenticeships

Provider

Training Contract Identifier - New Apprenticeships

avet070

Providers > Edit Details, VET provider details

TEXT

10

N/A

AVET006

At school flagAVET009

Client Identifier - Australian Apprenticeships

Student

At School Flag

avet006Client Identifier - New Apprenticeships

avet009

Student > Student Details > Edit details > , VET students only

SELECT

@ - Not stated

1TEXT

0

10

N/A

AVET002

Address – suburb, locality or town

Student

City

city

Student > Student Details > Edit Contact Info

TEXT

50AVET063

Study Reason Identifier

Course Enrolment

Study Reason Identifier

avet063

Student >Course Enrolment > Course, AVETMISS Details

SELECT

@@

2

N/A

AVET095

Unique student identifier

Student

USI Student Number

usiStudentNumber

Student > Student Details > Edit details

TEXT

10AVET078

VET in Schools Flag

Scheduled assessment

VET in Schools

avet078

Units > Scheduled Unit Details > Edit Scheduled Assessment details

SELECT

N

1

N/A

AVET061

State identifier

Student

State

stateProvinceGeoId

Student > Student Details > Edit Contact Info

TEXT

2AVET104

Specific Funding (Specific Program) Identifier

Blank space

10

N/A

AVET096

Address building/property name

Student

Property Name

propertyName

Student > Student Details > Edit Contact Info

TEXT

50None of Silveband clients will report this AVETMISS field

AVET121

School type identifier

Blank space

2

N/A

None of Silveband clients will report this AVETMISS field

Workflow

Expand
title1. How to run NAT00120 Training activity file

  1. Click on the  Report tab on the side menu 

  2. Click on AVETMISS option on the side menu

  3. Find AVETMISS Enrolment (NAT00120) File, click on Get Report blue button

  4. Refer to the following parameters of generating a report

  • Institution: do don’t need to make selection, leave it blank

  • AVETMISS Report template: choose 2018 NAT00120 Enrolment (Note: Government has no major updates to the AVETMISS reporting guidelines since 2018)

  • Submission Year: the year you are submitting

  • Unit Start Date: From and to period, select the reporting year, for example, 01/01/2019 to 31/12/2019

  • Unit enrolment Status: The system has picked a few by default

  • Course/degree: leave it blank, the system will pull the relevant course/degree

  • program_enrolment_avet028Funding Source Identifier - State Training Authority: leave it blank, do not select

  • Report Mode: choose Ultra fast mode when the option is available

5. Click on Produce Report button

Further reading

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