Key terms and concepts
The list below demonstrates the key fields that need to be filled for creating an operationally viable payment.
Please note there are optional fields on that screen and you do not have to fill them all.
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Field Name
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Brief Description
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Field Name
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Brief Description
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Overview
Paradigm gives you the option to search payments with the following criteria: Payment ID, Reference Number, Payment Type, Payment Method, Effective From and To Dates, Status, To Party ID, Created From and To Dates, and Created by User Login.
This section will also allow you to reconcile selected payments, see workflow below.
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Search Payments Criteria: Fields with Brief Descriptions
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Payment Type
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Status
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Status of the Payment
Cancelled
Confirmed
Not Paid
Received
Sent
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Reference Number
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Undergraduate
Postgraduate
HDR Masters
HDR Doctorate
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Amount
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Add the amount received from the student without a dollar sign. This amount can include any transaction fees.
(In this case a $1.50 credit card surcharge)
If there are not additional fees then Amount and Sent amount are identical.
Please note: Financial fields cannot be left blank.
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From Party Id
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The Student or Agent making the Payment
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Sent Amount
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Add the amount received from the student without a dollar sign.
This amount does not include any transaction fees and is amount to be paid off against any tuition.
Please note: Financial fields cannot be left blank.
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To Party Id
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If there are multiple Campus within the system payment can be coded here
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Is Net Payment
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Yes
No
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Assoc party Id
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The Student or Agent making the Payment
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Drawer (if Cheque)
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If paying by Cheque - Name on the Cheque
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BSB (if Cheque)
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Bank State Branch (often referred to as "BSB") is the name used in Australia for a bank code, which is a branch identifier. The BSB is normally used in association with the account number system used by each financial institution.
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Bank (if Cheque)
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Name of Financial Institution
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Comments
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This is a Free text field for any comments.
Please note: Any Text written here will appear on the Receipt
Implications
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Be advisedIt is important that any users have a high level of understanding of the system before accessing and using the Accounting section of the system. In Particular:
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Workflow
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How to Reconcile Customer Payments
 2. In your search results, (1)select the payments that you want to reconcile by clicking on the checkbox against the record that you want to reconcile, alternatively, you can click the checkbox header on top to select all payments. (2) Select the Bank Account. (3) Check the total payments that you want to reconcile. (4) Click the RECONCILE SELECTED PAYMENTS button.  |
Related Pages
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Accounting Edit Products