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Student Access Level

Some system functions require high-level access permission because performing those functions can have system-wide implications. A student should never be granted permission to run any such high-level functions, and should only ever be able to change their own login details, and no one else's details.

A student should only ever be assigned an access level of STUDENT ACCESS LEVEL

. When the student record is loaded, the access level appears as STUDENT in the Security Group column of the ASSIGNED SECURITY FOR USER LOGIN section. Many records can appear in the list for this student, each with a From Date and a Thru Date for historical records that may have expired.

If a student record shows any access level rows for any Security Group other than STUDENT, those rows should be removed.

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experts for details of the current password policy. An example password policy is that a password must contain:

• a minimum of 8 characters,

• a combination of uppercase and lowercase letters, and

• at least one number.

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labels within Paradigm.

• reset_user_login_password_emailHtmlHeader: a generic label that is included as a header in the body of the email template

• reset_user_login_password_

• emailHtmlFooter: a generic

• label that is included as a footer in the body of the email template

The template also includes a form field (

reset_user_login_password_email_userLoginId

) that allows the provider to turn on or off the advice that students may also use their email address to access the system.

Refer to the sample Email Template below when sending New Login Credentials (texts in red are just comments - do not include them in the template):

Dear {student_firstName}, use {contact_firstName}

if sending to contacts
{label:get_tpl_label_text_long

reset_user_login_password_emailHtmlHeader}

generic header
Username: {optional:show_form_field

reset_user_login_password_email_userLoginId}

{user_login_userLoginId}

or: {/optional}

{user_login_email

} add this if you want to give the students option to use their email as their username, see above description

Username: {student_studentNumber} if your system is configured to use the Student Number as their username
Password:{user_login_newPassword}

new login password credential
{label:get_tpl_label_text_long

reset_user_login_password_emailHtmlFooter}

generic footer

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How to

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enable

a Student Access Level

Load the student’s record.

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Go to Student > Search > Enter either the student number or name. > Click Search.

 

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Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.

 

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Anchor
manualLogin manualLogin

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Enable the Student’s Access Level.

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Choose Student > Student Details > Login menus on the side.

Please read the notes below carefully before you proceed to step number

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.

NOTE:

1. For all students, the ASSIGNED SECURITY FOR USER

log in. This will show a Y in the Enabled

: field.

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Enable the student’s access level.

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Follow the how-to guide section above “

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How to

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a Student Access Level” before you proceed to

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Create a Student Password instructions below.

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Create the student’s password.

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Once the student's access level has been enabled a password needs to be assigned. To do this, scroll to the bottom of the page

where you can see the CREATE NEW USER LOGIN Form section.

in the New Password field, repeat typing the password in the New Password Verify field to confirm that they both match.

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Blue title

reset

a Student Password (Forgotten Password)

UPDATE USER PASSWORD button after resetting the password.

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How to

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the Reset User Login Password Email Template

The password reset template is largely composed of two label text fields:

1. reset_user_login_password_emailHtmlHeader

2. reset_user_login_password_emailHtmlFooter..

Here is the direct links for your information:

• http://<put in your paradigm url here>/label_edit.php?labelId=reset_user_login_password_emailHtmlHeader

• http://<put in your paradigm url here>/label_edit.php?labelId=reset_user_login_password_emailHtmlFooter

*Note to put in your paradigm URL in the "<>" but don't actually include "<>" in the URL.

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How to

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a Student Login Account on an Individual Basis

1. Click Student from the side menu > Search to load the Student's record

2. Click on the Course Enrolment option in the side menu.

3. Click on Course option

4. On the edit course enrolment page, find the field Progression Status:

• Select the option of ‘Show Login Message’ from the drop-down menu. This will prompt a message to the student asking them to contact the student services team when they first login to Paradigm. Students are still able to navigate through the site.

• Select the option of ‘Login Suspended’, which is a more serious approach. This will allow the student to access Paradigm, but on every screen, it presents a message as below:

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  Whilst the student has any courses in progression status ‘Login Suspended’, they will not be able to see or interact with any record within Paradigm.

5. Click the Save button.

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How to

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Students' Login Accounts in Bulk

1. Using report builder to build a bulk list of students whose login accounts are to be disabled.

2. Click Reports from the side menu, click on Report builder

3. If you are not familiar with using the Report builder function, please contact

1. our Support Team for assistance

2. Once you build a bulk list of selected students, click Student from the side menu

3. Click on Bulk Course Edit option, this screen allows you to make changes to the selected students' course enrolment details and graduation details in bulk.

4. You can select the Progression status on this screen for the selected bulk list of students.

1. Referring to the above workflow #5, there are two different options

1. for disabling the student logins.

2. Click on Save all Enrolments button. This will impact

1. all students from the bulk list.

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