Overview

Paradigm records a variety of time periods which gives meaning to specific dates or date ranges in your business or institution. It also allows you to configure the time periods to meet the business requirements of your institution, and at the same time comply to the with government reporting. This article provides detailed workflows on how you can Search, Edit and Create Time Periods in Paradigm.
Complexity

Key Terms and Concepts

Time periods include the following:

• Academic periods

• Census dates

• Invoicing dates

• Invoicing periods

• Timetabling periods

• Scheduled units search date ranges

Summary of Time Period types

A variety of time periods may be recorded in Paradigm allowing the system to associate meaning with specific dates or date ranges. This information is used across the system including government reporting, student course and unit enrolment, and scheduling units.

Time Period Type

Description

Recommended

Academic Term

A generic record to define the start and end date of the following: term, semesters, trimesters or time period

Yes

Academic Year

A record to define the start and end date of an Academic Year, which may or may not align with a calendar year

Yes

Census Period

The last day to withdraw without incurring a FEE-HELP debt

Yes (for Higher Education Providers)

Configuration Date

A configuration time period is a set of dates that control specific site functionality

Yes

Dates used to populate default date ranges for reports

Some reports require date parameters for population

Enrolment Period

The Dates between enrolments will be accepted

Examination Period

The dates between when exams will be conducted

Teaching Period

The dates from commencement to the end of the teaching period

Timetable Period The dates from commencement to the end of the teaching period.

Summary of Configuration Periods

Paradigm contains a number of special time periods, called configuration periods, that control specific areas of system functionality for example the course outline screen for online unit enrolments. Some of these configuration periods are also used in various system generated reports to limit the contents of a report when a user does not declare a specific date parameter such as a unit enrolment start date or a census date.

The Student load on the student summary information specifically the Part / Full time displayed in the “Classic records loaded” is derived by paradigm based on the true EFTSL enrolment of the student in question by summing up the EFTSL on the scheduled units that sit within the dates specified in the time period called “SEMESTER_LOAD_PERIOD”.

Key Term (Time Periods Id)

Description

UNIT_ENROLMENT

It controls the scheduled units the student can enrol from the course plan.

ENROLMENT_PERIOD

Period that opens or closes the course plan to students [opens and closes online enrolments for students].

TIMETABLE

A set of dates that controls which scheduled units are showing on the Student and staff View Timetable screens. It controls the session start and end dates imported from Rapla.

The start date of a student’s unit enrolment must equal or sit within the beginning of the specified time period - ‘TIMETABLE’.

SCHEDULED_UNIT_DATES

The default start and end date for scheduled units.

SEARCH_SCHD_UNT_DATE

Default dates used on scheduled unit search fields across the site when the user does not specify a date. It should be change every year to the current year.

MOODLE_EXPORT

Dates for what data is sync via integration to a Moodle or other external site

INVOICING

It is used to the invoice time period when creating invoices, if a student’s unit enrolment sits within the window of the Invoicing date range defined in the system. This applies to both bulk invoice and manually raise the invoices.

INVOICING_DUE_DATE

An override can be used on the invoice to put on invoices.

Statement Of Fees

It controls what unit enrolment to put on the Statement Of Fees report that is printed for student. It is commonly called as Proma Invoice.

CAN_CENSUS_PERIOD

It is used to control the units put on a CAN Notice when running the CAN report to send to students.

Implications

Workflow

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Implications

Workflow

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Status
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Add New Academic Year

You can add a new Academic Year in Paradigm in two ways: Follow

Status
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Add New Academic Term

You can add a new Academic Term in Paradigm in two ways: Follow

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title WORKFLOW 1. Adding a New Academic Term with existing record
Status title Workflow 1 Add New Academic Term with existing records Status colour Green title 1 , Status colour Green title 10 Label – You can set the label to this format: Academic Year YEAR. In the example below, it’s set to Academic Year 2022. 2 , Status colour Green title 11 From: AND the To: – Enter here the Start Date and the End Date of the Academic Year that you want to create 3 Choose System > Edit Time Period > Set Type: Academic Term.
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title WORKFLOW 1. Adding a New Academic Term with existing record
Status colour Blue title Workflow 1 Add New Academic Term with existing records Status colour Blue title step 1 Choose Status colour Green title 12 Visibility – Set this field to Visible if you want your newly created Academic Year to be available and ready to use. Click the SAVE TIME PERIOD button, to create the Academic Year record. Image Removed Info INFO: In the example above, after clicking the SAVE TIME PERIOD button, a new Academic Year for 2022 has been created.

Add New Academic Term

You can add new Academic Term in Paradigm in two ways: Follow

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title WORKFLOW 2. Adding a New Academic Term without existing records
title	Status title Workflow 2 Add New Academic Term without existing records Status colour Blue title step 1 Navigating in Paradigm to add a time period Status colour Green title 1 , Status colour Green title 2 , Status colour Green title 7 Change all the fields which has the previous year and term/semester data to the new Academic Term/Semester and Year that you want to add. 3 Choose System > Edit Time Period > Click the ADD TIME PERIOD button. Image Added Status colour GreenBlue title 8 Click SAVE TIME PERIOD button to create the record. NOTE: Note the changes of the data fields from the chosen Academic Term/Semester record to the newly created one. Time Period Id format: step 2 Filling out the TIME PERIOD DETAILS Form After clicking the ADD TIME PERIOD button, a TIME PERIOD DETAILS Form will appear below, showing all the fields to be filled out. Follow the guide below in filling out the fields. Fields with * are marked as required. Status colour Green title 4 Time Period Id* – Refer to your institution’s naming convention. The suggested format would be : AY_YEAR_SEM/TERM/etc. NUMBER [e.g. Semester 1 = 1, Term 2 = 2, Semester 2 = 3, Term 4 = 4, Summer School = 5]. There should be no spaces in between, use the underscore instead. In the example below , it is set to AY_2022_SEM_1 as this will be created as a new first-semester record for the Academic Year 2022 . . Status colour Green title 5 Parent field should be changed * – Set this field to the same year as your newly created Academic Year that you want this term/semester to be in. Visibility should be set to Visible if you want your newly created Academic Term to be available and ready to use. Image Removed Info INFO: In the example above, after clicking the SAVE TIME PERIOD button, an Academic Semester 1 has been created under the newly created Academic Year for 2022.
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under. In the example below, it is set to AY_2022. The dropdown list is grouped by year in descending order based on the date field "From", with the contents of each group sorted based on the contents of the field "Label". Status colour Green title 6 Organisation – Select your organisation/institution from the drop-down list. Status colour BlueGreen title Workflow 2 Add New Academic Term without existing records Status colour Blue title step 1 Choose 7 Type* – Select the Academic Term from the drop-down list. Status colour Green title 1 System > 8 Number – Set this into the Period Number field. e.g. Semester 1 = 1, Term 2 = 2, Semester 2 = 3, Term 4 = 4, Summer School = 5. Status colour Green title 2 Edit Time Period > 9 Name* – Set this field in an easily readable format (this is what will appear on the screen for you to select) e.g. 2022 Semester 1 Status colour Green title 3 Click the ADD TIME PERIOD button.Image Removed 10 Label* – You can set the label the same as the Name field. Status colour BlueGreen title step 2 After clicking the ADD TIME PERIOD button, a TIME PERIOD DETAILS Form will appear below, showing all the fields that needs to be filled out. Follow the guide below in filling out the fields. 11 From:* AND the To:* – Enter here the Start Date and the End Date of the Academic Term/Semester that you want to create. Status colour Green title 5 Parent – Set this field to the newly created Academic Year that you want this term/semester to be under. In the example below, it is set to AY_2022. Status colour Green title 4 Time Period Id – Refer to your institution’s naming convention. The suggested format would be: AY_YEAR_SEM/TERM/etc. NUMBER [e.g. Semester 1 = 1, Term 2 = 2, Semester 2 = 3, Term 4 = 4, Summer School = 5]. There should be no spaces in between, use the underscore instead. In the example below it is set to AY_2022_SEM_1 as this will be created as a new first semester record for the Academic Year 2022. 12 Visibility* – Set this field to Visible if you want your newly created Academic Term to be available and ready to use. Image Added Status colour Blue title step 3 Click the SAVE TIME PERIOD button, to create the Academic Term record. Tip In the example above, after clicking the SAVE TIME PERIOD button, a new Academic Semester 1 for 2022 has been created . back to top

Status
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Add a Census Date