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This knowledge article will guide you on how to create and edit student login credentials that enable or restrict student access to the system.

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<html> <body>Dear

Refer to the sample Email Template below when sending New Login Credentials (texts in red are just comments - do not include them in the template):

Dear {student_firstName}, use {contact_firstName}, if sending to contacts
{label:get_tpl_label_text_long reset_user_login_password_emailHtmlHeader} Username: generic header
Username: {optional:show_form_field reset_user_login_password_email_userLoginId} {user_login_userLoginId} or: or: {/optional} {user_login_email}add this if you want to give the students option to use their email } Password: as their username, see above description

Username: {student_studentNumber} if your system is configured to use the Student Number as their username
Password:{user_login_newPassword} new login password credential
{label:get_tpl_label_text_long reset_user_login_password_emailHtmlFooter} </body> </html> generic footer

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title	Sample Student Password Reset Email Template

NOTE:

Refer to this article on how to Search, Add and Edit Content (e.g. Email Templates) as a Provider.

Sample student password reset email template

For users who can read HTML, the default email template code is described below. Note that the template uses a number of additional labels that may be edited as a normal label labels within Paradigm.

reset_user_login_password_emailHtmlHeader: a generic label that is included as a header in the body of the email template
reset_user_login_password_emailHtmlHeaderemailHtmlFooter: a generic label that is included as a footer in the body of the email template

The template also includes a form field ("reset_user_login_password_email_userLoginId") that allows the provider to turn on or off the advice that students may also use their email address to access the system.

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Warning

WARNING:

Extreme care must be taken to ensure that each student is given an access level that limits them to change only the details for their own student record.

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title	1. How to Enable a Student Access Level

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	enableAccess

NOTE:

The instructions below assume that the student record has already been created in the system.

If a student record is currently loaded in the system, proceed to

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Enable the Student’s Access Levelinstructions.

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title	STEP 1

Load the student’s record.
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Go to Student > Search > Enter either the student number or name. > Click Search.

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Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.

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manualLogin
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title STEP 2
Enable the Student’s Access Level.
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Choose Student > Student Details > Login menus on the side.
Please read the notes below carefully before you proceed to step number
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.
NOTE:
For all students, the ASSIGNED SECURITY FOR USER LOGIN Form section at the top of the page should either be empty, or contain one record in the list, showing STUDENT in the Security Group column.
The student level login access is automatically added by the system, when the minimum details have been provided for a student. If the top section shows an empty list, the system needs more details for this student before a login can be created.
Refer to the article Student - Add New for more information on completing the minimum details required by the system to create an operationally viable record.
If the ASSIGNED SECURITY FOR USER LOGIN section shows any records with a Security Group field that shows anything other than STUDENT, then for each of those rows:
Click the REMOVE SECURITY button for each of those rows,
Click the OK button on the popup window, to confirm that you want to delete the record.
If the ASSIGNED SECURITY FOR USER LOGIN section is empty, use the drop box to choose Student Access Level and click the ASSIGN SECURITY button to save the record.
When the new row appears in the ASSIGNED SECURITY FOR USER LOGIN section, and STUDENT appears in the Security Group column, proceed to step number
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For a newly created record in Paradigm, you would normally see a row with one entry of STUDENT under the Security Group column. Click the ENABLE USER LOGIN button under the ACTIVATE USER LOGIN Form section to allow the student to log in. This will show a Y in the Enabled: field.
Tip
By doing the steps above, the student’s access level has now been enabled. You can now create a new user login, or change password using the how-to guide sections below.
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title	3. How to Update a Student Password (Forgotten Password)

NOTE:

If the student record is currently loaded in the system, proceed to

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Reset Password instructions.

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title	STEP 1

Load the student’s record.

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Go to Student > Search > Enter either the student number or name. > Click Search.

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Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.

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	PasswordReset

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Reset password.

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Choose Student > Student Details > Login menus on the side.

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Scroll halfway down the page to the CHANGE PASSWORD Form section.

NOTE:

Refer to the Current Password Policy section above this page relating to password policy, alternatively, you can read carefully the Please Note: section under the CHANGE PASSWORD Form.

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Reset the password of the student user in the New Password field, repeat typing the password in the New Password Verify field to confirm that they both match.

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Click the UPDATE USER PASSWORD button after resetting the password.

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title	6. How to Disable Students Login Accounts in Bulk

Note

WARNING:

A returning student will be unable to apply or enrol when all their personal details are identical to an existing record that has been archived. Enrolling with the same details would create an identical matching record.

The existing “Archived” record must be set as Active by a staff member with full admin or flexadmin permission. A login record can then be created or updated as necessary.

Using report builder to build a bulk list of students whose login accounts are to be disabled.
Click Reports from the side menu, click on Report builder
If you are not familiar with using the Report builder function, please contact our Support Team for assistance
Once you build a bulk list of selected students, click Student from the side menu
Click on Bulk Course Edit option, this screen allows you to make changes to the selected students' course enrolment details and graduation details in bulk.
You can select the Progression status on this screen for the selected bulk list of students. Refer Referring to the above workflow #5, there are two different options for disabling the student logins.
Click on Save all Enrolments button. This will impact all students from the bulk list.

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cql	label IN ( "login" , "password" , "user-accounts" , "label" , "label_edit" )

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Versions Compared

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Page Comparison

Versions Compared

Old Version 46

New Version Current

Key

StatuscolourGreentitletemplate Sample Student Password Reset Email Template

Implications

StatuscolourYellowtitle1. How to StatuscolourGreentitleenable a Student Access Level

StatuscolourYellowtitle3. How to StatuscolourBluetitlereset a Student Password (Forgotten Password)

StatuscolourYellowtitle6. How to StatuscolourRedtitledisable Students' Login Accounts in Bulk

Related Pages

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title template
Sample Student Password Reset Email Template

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title 1.
How to
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title enable
a Student Access Level

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title 3.
How to
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title reset
a Student Password (Forgotten Password)

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title 6.
How to
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title disable
Students' Login Accounts in Bulk