Overview
Base Units in Paradigm provide the structure in creating scheduled unit enrolments, adding assessments, and all other related data in the system. This knowledge article will give you all the key fields required to successfully create a base unit in Paradigm – and at the same time meeting the government reporting requirements. This will also provide the workflows on some of the base units processes in your business or institution: search, create/add, add attachments, edit, delete, as well as adding assessments to base units.
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| title | Key Terms and Concepts |
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Key Terms and Concepts
EFTSLEFTSL is an acronym of Equivalent Full Time Study Load. EFTSL is a measure used by the Australian Government and institutions to measure the total load consumed by a student. EFTSL is a measurement of how much a unit is worth within a normal full-time study year. Calculate an EFTSLTo calculate a study load (EFTSL) for a single unit, take the number of credit points for one year of full time load, and divide it by the number of credit points for the unit. For example, if the one year load is worth 96 and a single unit is worth 12 credit points, the EFTSL is 0.125 which represents 96 12 divided by 1296, or as a fraction, one-eighth. This is based on a normal study year being comprised of two semesters, meaning the sum of EFTSL for all units within each semester is 0.5 in total. The student may study 4 units per semester, implying 8 units for the year, meaning that a single unit is now worth 0.125 EFTSL. If your institution works on a trimester structure, then you may end up with an EFTSL count of more than 1. Technically, trimester study mode is overloading above a normal study load. A similar overloading of EFTSL would occur in the event that a student was enrolled in units above the normal level, for example accelerated learning. | Status |
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| title | key fields |
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for Searching UnitsField Name | Brief Overview |
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Unit Code | Institution |
allocated unique unit code to identify units of studyallocated unique unit code to identify units of study. e.g. ARTS1101 Data Entry Note: Unit Code should NOT contain spaces, use underscore (_) instead. e.g. |
ARTS1101ARTS_1101 | Unit Name | Institution allocated unique unit name to identify unit of study. e.g. Introduction to Modern History | Unit Provider | The provider / Institution the unit will be offered by. | Unit Keywords | Key words / or buzz words that relate to the unit. These can be used when trying to find a unit when you don't know the exact name. | Unit Status | | Unit Type | Tuition Fee OSHC Fee Course Fee Other Fee
| Order by | Unit Codes Unit Names Provider Id Status Id Last modified Date Unit Id
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for Adding New Units
*Denotes fields that are required to create a base unit. |
Cells these this symbol (*) are coloured |
in RED. | xDenotes fields that are required for AVETMISS reporting. |
Cells these this symbol (x) are coloured |
in Field Name | Brief Overview |
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Edit Unit Details Section | Unit Id* E354 | Internal system allocated Id code (no data entry required). | Parent Unit Id | Internal system allocated Id code (no data entry required). | Unit Code* | Institution allocated unique Unit Id code. e.g. ARTS1101 Data Entry Note: Unit Code should NOT contain spaces, use underscore (_) instead. e.g. ARTS_1101 | Provider Other Unit Id* | Institution allocated unique Unit Id code. | Info |
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INFO: This code is useful when paired with a time period code for LMS (Learning Management System) systems. e.g. ARTS1101 S1 2021 |
| Name* | Full accredited name of the unit - this will appear on the student's transcript. e.g. Introduction to Modern History | Unit Category | Undergraduate Postgraduate Non-Award Secondary VET
| Unit Group | Undergraduate Postgraduate Non-Award Secondary VET
| Unit Sub-Group | Level 0 … through … Level 6
| Unit Provider | If the provider has multiple Institutions / Campuses within the same system, this can identify which one is running this instance of the unit. | Credit Points / Statement* | The number of credit points the student will receive towards their course of study upon successful completion of this unit of study. e.g. 6.0 | Unit Type* | Academic outcome related unit type: |
Silverband team us with your requirements prior to creating base units where the unit type is not 'Tuition'. The other unit type options are used by providers who wish to capture a recurring fee that is not directly related to academic outcomes: | Unit Purpose and Aims | A description of the Unit purpose and aims. Students can be granted access to this information in order to choose whether to study this unit. | Prerequisites | A list of any units that are required to be completed PRIOR to attempting this unit of study. | Corequisites | A list of any units that are required to be completed CONCURRENTLY with this unit of study. | Learning Outcomes | A detailed list of the learning outcomes as per the TESQA accredited regulations for this unit of study. | Learning Outcomes - Able to: | A more human readable version of the field above. | Learning Outcomes - Be in a position to | What the student will able able to do upon completion of this unit of study. | Requirements | An overview of what is required of the student to be able to complete this unit. | Assessments | A list of the assessments required to be successfully completed to receive a passing grade for this unit of study. | Target Audience | Who is this unit of study aimed toward? | Bibliography | A list of required and suggested readings for this unit of study. | Unit Exclusions | If a student attempts this unit of study are there any units that they are prohibited from studying. Alternatively if a student has completed another unit of study that prohibits them from studying this unit. | Unit Content | Topics or areas covered in this unit of study. | Keywords | Buzz words or key words, used in the search section for staff to find this unit when the exact title of this unit is not known. | Method of delivery* | Online, On Campus, Intensive, Printed | Approval required | Does the Head of School or Senior Academic need to approve a students enrolment in this unit of study? | Unit Status* | Active, Archived, Cancelled, Confirmed, Unconfirmed | Nominal Hoursx | The nationally agreed minimum hours for nationally recognised training packages - for a list of units |
click here.. NCVER: Nationally agreed nominal hours | Scheduled Hoursx | The number of hours the institution / provider has scheduled to deliver this units / competency. | Vet Flagx | Is the focus of this unit of Study Vocational? | VET in Schoolsx | Is this unit a part of the National VET in schools program? | Delivery Mode Identifierx | How is the content for this unit intended to be delivered i.e.. the mode of delivery? | Appear on transcript | Should this unit of study appear on the student's transcript? | GST Percentage | What is the GST charge for this unit of Study? Do not include the percentage symbol when entering this data - e.g. 10.0 | Unit Level | What level of study is the unit of study AQF levels 5 is diploma level? e.g. 5.0 | AQF Level | The level of study for this unit of study as defined by the Australian Quality Framework. e.g. AQF levels 5 is diploma level 5.0 | Weighting Level | | Year Level | The minimum year level of the course of study that a student must have achieved before attempting this unit. | Exclude Sessions on Course Plan | Prevent sessions for this unit from appearing as available options on the course plan. | School | The school or department that this unit of study belongs to. e.g. Humanities | Invoice Fee Code | The department / school that the fees for this unit will be directed. e.g. HUMS | Accreditation Date | The date this unit was accredited. e.g. 01/01/2021 | Accreditation Due Date | When is this unit due for reaccreditation? / When does accreditation expire? e.g. 31/12/2025 | Custom Unit Grade Calculation |
| SMS Entity id | | Unit SMS Entity type | | Remote Unit SMS Entity Id | | Delivery Mode | External Internal Workplace
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Combination Read Only | Read Only | When checked, it will make the record as read-only where fields are locked for editing | Edit HEIMS Details Section | TCSI Unique identifier | TCSI unique |
id Id for this unit. | HEIMS Discipline E464 | A code |
which that uniquely identifies the discipline to which a unit of study is classified by the provider. | HEIMS Work Experience Indicator* E337 | An indicator of whether a unit of study consists wholly of work experience in the industry. | Summer and Winter School Code | A code that describes whether the unit must be completed during a specified season, or within two named month boundary dates. | Unit of Study Year Long indicator | An indicator that states whether the unit runs for a full year. | EFSTL Load (Ugrad)* E339 | Equivalent Full-Time Study Load - What fraction of 1 does this unit represent within the Course of study, at a full-time load for an Undergraduate Student? | EFSTL Load (PGrad)* E339 | Equivalent Full-Time Study Load - What fraction of 1 does this unit represent within the Course of study, at a full-time load for a Postgraduate Student? |
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| title | Key FIELDS |
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Schedule Add New Assessments
| Field Name | Required Fields | Overview | Sample DataFields with X under the Required Fields column are the required fields when adding new assessments to a unit in Paradigm.
Field Name | Required Fields | Overview | Sample Data |
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Code ID | X | | |
Assessment Name | X | The name of the assignment or work required. You can be specific here to make entering grades easier, and that the correct marks can be entered against the correct assessment at a later time. | Assessment 1 - Interpretive Dance Essay |
Assessment Type | X | What type of work is required for this assessment? | Assignment Attendance Audition Class Work Essay Examination Project Test Quiz Book Report Journal Major Assessment Minor Assessment
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Description | | A description of the required work. | A 1000 word Essay on the origins of interpretive dance and the concept of communication in the early 20th Century |
Maximum Mark | X | What is the Maximum Mark available for this assignment? | 25 |
Minimum Mark | X | What is the Minimum Mark required to pass this assignment? | 12.5 |
Weighting | X | What is the weighting of this assignment within the whole unit? | 25 |
Start Week | | What week is the work undertaken in the unit? | |
End Week | | What is the last week that the work can be submitted? | |
Sequence Number | | | |
Enforce Minimum Mark | | | |
Minimum Mark fail grade | | | |
Delivery Mode identifier | | VET - Providers. What is the delivery method of this unit and assignment? | |
Scheduled Hours | | What |
are schedule scheduled number of delivery or training hours required to complete this assessment? | 25 |
Vet in Schools | | Is this a VET in |
schools a school-based unit? | |
AVET126 | | | Combination of All Modes Combination of External and Workplace-based Combination of Internal and External Combination Internal and Workplace-based Do not report External Delivery Internal Delivery Not Applicable Workplace-based delivery
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Assessment Status | | What is the status of this assessment? | |
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NOTE
Before a student can be enrolled into a Unit:
The unit / subject must have already been created as a Base Unit
The Base Unit must then be scheduled, by creating a scheduled unit record, giving it a specific time period for delivery, a census date, and a venue
Once these have be done, the student can be enrolled in the Scheduled Unit.
Some of the fields within the Add Unit section are required by either or both sections of Government reporting (HEIMS and AVETMISS).
The following table shows the minimum system required fields to create a viable / functioning base unit record.
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Fields to Create a Viable Base Unit RecordMinimum Required Fields | Sample Data |
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Unit ID | 1001(Unique ID Assigned by the System) |
Unit code | ICT201 Data Entry Note: Unit Code should NOT contain spaces, use underscore (_) instead. e.g. ARTS_1101 |
Name | Introduction to Information Systems |
Unit provider | Paradigm College |
Unit type | Tuition |
Method of delivery | On Campus |
Unit status | Active |
EFTSL Load (UGrad) &/or (PGrad) | 0.125 |
However, more information is often required for Government reporting compliance.
Optional Fields | Overview |
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Credit Points | For the unit result to contribute toward the student final course result total the unit will require a credit point statement. This is the number of points that the unit will contribute to the overall course total. |
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HEIMS Reporting Fields
HEIMS fields are required for HEIMS courses
HEIMS Discipline: A code that uniquely identifies the discipline to which a unit of study is classified by the Higher Education Provider/Vet provider. These codes are taken from the HEIMS Discipline code document. This document is updated annually (normally available in September for the following year) and can be found on the HEIMS website.
HEIMS Work Experience Indicator: An indicator whether a unit of study consists wholly of work experience in the industry
Code | Meaning |
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0 | Student is not undertaking work experience in industry or student is undertaking work experience in industry where learning and performance is directed by the provider |
1 | Student is undertaking work experience in industry where learning and performance is not directed by the provider, but support is received from the provider |
2 | Student is undertaking work experience in industry where learning and performance is not directed by, and support is not received from, the provider |
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| title | vet required |
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VET or AVETMISS Reporting FieldsField | Meaning |
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Nominal Hours | The nationally agreed number of hours that the unit of study requires to be completed. These hours are reviewed and updated annually and are available from the NCVER website |
Scheduled Hours | The number of hours the provider has allocated to teach the unit of study |
VET Flag | Is the unit a part of VET Course or is the unit considered Vocational Training? Answer yes or no |
VET in Schools | Is this unit a part of the National VET in Schools Program? Answer yes or no |
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Implications
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BE ADVISED: Before a student can be enrolled into a Unit: The unit / subject must have already been created as a Base Unit; The Base Unit must then be scheduled, by creating a scheduled unit record, giving it a specific time period for delivery, a census date, and a venue; WARNING: It is critically important that providers ensure their Scheduled Unit records have been coded without errors BEFORE creating new student Unit Enrolments as part of an upcoming enrolment period; and Once these have been done, the student can now be enrolled in the Scheduled Unit.
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NOTE:
Some of the fields within the Add Unit section are required by either or both sections of Government government reporting (HEIMS and AVETMISS).
Refer to the
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Fields to Create a Viable Base Unit Record,
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HEIMS Reporting Fields, and
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VET / AVETMISS Reporting Fields tables above under the
Key Terms and Conceptssection.
Workflow
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| title | 1. How to Search for a Base Unit |
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How to for a Base Unit
, Choose Units > Search menus on the side. This will display a page where you can search for all units saved in the system. At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the base unit that you want to search, click the SEARCH UNIT button.  After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected.
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| title | 2. How to Create / Add a New Base Unit (Higher Education) |
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How to or a New Base Unit (Higher Education)
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BE ADVISED: These instructions indicate the minimum required fields to create a system viable and compliant Government reportable Higher Education unit. |
, , Choose Units > Unit Details > Add New menus on the side. This will display a page where you can add a new base unit to the system.
In the EDIT UNIT DETAILS Form section, start filling out all the required information needed to create a base unit. You can refer to the table above | Status |
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for Adding New Units under the Key Terms and Conceptsfor a description of each field.Alternatively, refer to the screenshots below with fields highlighted in RED:
RED fields are the system required fields for a base unit to be successfully added and the VET reporting required fields
Under the EDIT UNIT DETAILS Form, enter the following information.  Scroll down, and look for these other two required fields.  Below the EDIT UNIT DETAILS Form, you will find the EDIT HEIMS DETAILS Form, fill out the following required information (fields highlighted in RED).  After filling out all the minimum required information and all the other available information you have for this unit, review all the data being entered – check them against your business or institution requirements and to the government reporting mandate, and then click the SAVE UNIT button.
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| title | 3. How to Create / Add a New Base Unit (VET) |
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How to or a New Base Unit (VET)
, , Choose Units > Unit Details > Add New menus on the side. This will display a page where you can add a new base unit to the system.
In the EDIT UNIT DETAILS Form section, start filling out all the required information needed to create a base unit. You can refer to the table above | Status |
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for Adding New Units under the Key Terms and Concepts for a description of each field.Alternatively, refer to the screenshots below with fields highlighted in RED:
RED fields are the system required fields for a base unit to be successfully added and the VET reporting required fields
Under the EDIT UNIT DETAILS Form, enter the following information.  Scroll down, and look for these other required fields.  After filling out all the minimum required information and all the other available information you have for this unit, review all the data being entered – check them against your business or institution requirements and to the government reporting mandate, and then click the SAVE UNIT button.
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| title | 4. How to Add Attachments to a Base Unit |
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How to Attachments to a Base Unit
, , Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units currently saved in the system. At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the base unit that you want to add an attachment to, click the SEARCH UNIT button.  After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected. With the Edit Unit Details screen open, scroll down and look for the ASSOCIATED FILE ATTACHMENTS Form section, click the ADD FILE ATTACHMENT button to attach the file to the base unit.
After clicking the ADD FILE ATTACHMENT button, a page to add the attachment will open. On the EDIT FILE ATTACHMENT Form section, enter the following information (see below screenshot and descriptions). Purpose – select the most appropriate option for the attachment. Category – select the most appropriate option for the attachment. Name – this is the name that will appear on the screen, you can be specific and concise Description – this will appear when hovering over the name of the attachment. This will allow the user to have more details about the attachment without having to download it. Status – select a status option. Permission Level – select the minimum permission level required to view the attachment. After filling out the details of the attachment, click the Choose file button and locate the file you want to attach. The filename will then show beside the button indicating that it has been successfully uploaded to the system. Click the SAVE FILE ATTACHMENT button to save the base unit with the file you attached to it.
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| title | 5. How to Edit a Base Unit |
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How to a Base Unit
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WARNING: When editing or updating base units, any changes made will not filter down to any scheduled units previously created. Any historical scheduled units will not be affected nor updated by any changes to the base unit. |
, , Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units currently saved in the system. At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the base unit that you want to edit, click the SEARCH UNIT button. After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected. With the EDIT UNIT DETAILS screen open, edit or update the required fields, review the changes made, and click the SAVE UNIT button to update the base unit. 
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| title | 6. How to Delete a Base Unit |
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How to a Base Unit
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WARNING: A Base Unit cannot be deleted if there are any Scheduled Units associated with it. The scheduled units must be deleted before you can delete a Base Unit. |
, , Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units currently saved in the system. At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the base unit that you want to delete, click the SEARCH UNIT button. After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected. With the EDIT UNIT DETAILS screen open, scroll down and click the DELETE UNIT button.
After clicking the DELETE UNIT button, a pop-up message on top of the page will appear to confirm your action. Click OK to proceed with the deletion of the unit, or Cancel to keep the unit record.
By clicking the OK button, the base unit that you have selected will then be deleted from the system.
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| title | 7. How to Add Assessments to Base Units |
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How to Assessments to Base Units
, , Choose Units > Unit Details > Edit Details menus on the side. This will display a page where you can search for units and edit the unit details. At the top of the page, you can find the UNIT SEARCH Form section. Enter any combination of Unit Code(s), Unit Name, Unit Provider, Unit Keywords, Unit Status, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the base unit that you want to add an assessment to, click the SEARCH UNIT button.
After clicking the SEARCH UNIT button, a list of all the units that meet your searched criteria will be displayed below the UNIT SEARCH Form section. You can filter more the returned options by typing the name of the unit into the search box. The list of returned results will reduce to match the criteria Once you’ve found your base unit, click the blue hyperlink of the Unit Id. This will open the Edit Details screen of the base unit that you’ve selected. With the Edit Unit Details screen open, scroll down and look for the ASSESSMENT ASSOCIATED WITH UNIT Form section, click the NEW ASSESSMENT button to add your assessment to the base unit.
In the ASSESSMENT DETAILS Form section, fill out all the required details for the new assessment to be successfully added to the base unit. Refer to the | Status |
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Schedule Assessments table above under the Key Terms and Concepts for the description of each field.Alternatively, refer to the ASSESSMENT DETAILS Form screenshot below with the required colour coded fields.
RED fields are the system required fields for an assessment to be successfully added; BLUE fields are the optional fields; and GREEN fields are for VET Providers required fields.
After filling out all the required information of the new assessment, click the SAVE ASSESSMENT button. | Info |
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INFO: After clicking the SAVE ASSESSMENT button, a SUCCESS message will appear on top of the screen (see below screenshot), and the new assessment can now be seen in the ASSESSMENTS ASSOCIATED WITH UNIT Form section. |
NOTE: Click the NEW ASSESSMENT button again to add more assessments required for this unit of study, ensuring that the sum of all weightings across all of the assessment pieces adds up to 100%.
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| title | 8. How to Add Assessment to Scheduled Units From a Base Unit |
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How to Assessment to a Scheduled Units from a Base Unit
, , Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system. At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button.  After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected.  In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FROM ASSESSMENTS button.  | Info |
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INFO: After clicking the button, all the assessments will be added to the scheduled unit that you’ve selected irrespective of the delivery method. |
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| title | 9. How to Add Assessment to Scheduled Units from a Base Unit by Delivery Method |
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How to Assessment to a Scheduled Units from a Base Unit by Delivery Method
, , Choose Units > Unit Details > Show Scheduled Units menus on the side. This will display a page where you can search for scheduled units in the system. At the top of the page, you can find the SCHEDULED UNIT SEARCH Form section. Enter any combination of Scheduled Unit ID, Unit Code(s), Scheduled Unit Name, Home Institution, Unit Location, Start and End Date, Order By (Paradigm requires at least one search criteria.). After entering the search filters of the scheduled unit that you want to add an assessment to, click the SEARCH SCHEDULED UNIT button. After clicking the SEARCH SCHEDULED UNIT button, a list of all the scheduled units that meet your searched criteria will be displayed below the SCHEDULED UNIT SEARCH Form section. You can filter more the returned options by typing any keywords of the scheduled unit that you are trying to search into the search box. The list of returned results will reduce to match the criteria Once you’ve found your scheduled unit, click the blue hyperlink of the Scheduled Unit Id. This will open the Edit Details screen of the scheduled unit that you’ve selected. In the Edit Scheduled Unit Page, scroll down and look for the ASSESSMENTS Form section. Click the ADD SCHEDULED ASSESSMENT FOR DELIVERY MODE button.  | Info |
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INFO: Assessments designated Online will be added to an Online Scheduled Unit. Assessments designated On Campus will be added to an On Campus Scheduled Unit. |
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