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Overview

Form fields are used to control what a user is able to see, edit, and use within the Paradigm user interface. This knowledge article will outline how to maintain form fields so that you can control access to specific fields and system functions within Paradigm.

Complexity:

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Navigation

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Workflow

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titleAssumptions

Assumptions

Info

INFO:

The fields and buttons that each user can see and interact with are based on:

  • Your personal level of Paradigm access.

  • How Paradigm has been historically configured to meet the requirements of your institution.

  • Your Paradigm user account is able to access the System menu;

  • You are aware that making changes to form fields has system-wide implications; and

  • You have an understanding of the level of system access required by other users within your institution.

NOTE:

For context on historical configuration please contact your Nominated Contact Person or another Paradigm user within your institution.

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titleKey Terms and Concepts

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KeyTermsAndConcepts

Key Terms and Concepts

Form Fields are one layer of system controls that determines what a user is able to see, edit and use within the Paradigm user interface.

Form Field

A layer of system controls to determine that determines what a user is able to see, edit and use within the Paradigm user interface.

Permission Level

Paradigm user accounts are assigned a Permission Level that determines what that group of users are able to view, edit, and update within the system.

Implications

Note

USE CAUTION:

Editing form fields has implications across the entire system and across various security levels. Please ensure that all of the implications of any changes or updates are carefully assessed before making changes.

Info

INFO:

The following workflows are available to users who have been granted either the FULLADMIN or SYSTEMADMIN Permission Level within Paradigm. Please contact your Nominated Contact Person if you require a change to a Form Field and do not have the necessary Permission Level.

Workflow

Edit Form Field Workflow

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Choose the process for editing Form Fields

There are currently two mechanisms for editing form fields. If you are currently on the page where you want to edit the form field, choose

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. If you know the name of the form field that you want to edit , and would want to search it instead, choose
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.

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titleWorkflow 1: Using the Edit Labels button.

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Using the Edit Labels button

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Navigate to a page within Paradigm and locate the field you want to edit. If you cannot find the field name that you want to edit on the page, try selecting the Show Hidden Fields button located at the top right corner of the screen to display all fields set as hidden for that page.

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Click the Edit Labels button located at the top right corner of the screen to display the controls to edit Form Fields.

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Click the blue information button (info) next to the field you want to edit.

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Click the EDIT FORM FIELD button to load a new screen where changes can be made to the selected Form Field.

Edit Form Field Steps

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Proceed to
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Configuring Form Field settings for further instructions.

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titleWorkflow 2: Using the System menu.

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Using the System menu

Info

INFO:

This method requires that you already know the name of the Form Field that you wish to edit.

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Choose System > Form Fields Edit in the Paradigm Interface. A screen to search for a field name will appear.

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Type the exact field name or a part of the field that you want to edit.

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Click the SEARCH FORM FIELDS button after typing the field name.

Search Form Fields

NOTE:

If you typed in just part of the name that you want to edit, a list of all possible fields which contains a part of the name that you’ve searched will appear. Please be very careful in choosing the correct field name and in which form it appears before making any changes.

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Click the Pencil 📝 button next to load a new screen where changes can be made to the selected Form Field.

Edit Button location when editing Form Field

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Proceed to
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Configuring Form Field settings for further instructions.

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Configuring Form Field settings

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titleMaking a Form Field HIDDEN

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Making a Form Field HIDDEN

NOTE:

  • The instructions below assume that the field you are trying to edit is currently set as Visible, thus, wanting to make it Hidden.

  • That you have already followed the instructions in

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    of this article. The instructions below are a continuation of
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    .

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Click the TOGGLE ALL button in the Is Visible? column to remove all the ☑.

Is Visible TOGGLE ALL button

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Click the SAVE FORM FIELD button if you want the field to be hidden to from all users. However, if you only want the field to be hidden to only one or more group groups of users, click the TOGGLE ALL button again to put back all the (checkmarks) ☑ in the column.

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Remove the ☑ in the Is Visible? column of your chosen group/s. This will make the field hidden only to the selected group/s.

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Click the SAVE FORM FIELD button to apply changes.

Making a Form Field hidden sample

Info

INFO:

In this example, only users with MARKETING and RECEPTION access cannot see the Student Title field in the STUDENT DETAILS form.

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titleMaking a Form Field VISIBLE

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Making a Form Field VISIBLE

NOTE:

  • The instructions below assume that the field you are trying to edit is currently set as Hidden, thus, wanting to make it Visible again.

  • That you have already followed the instructions in

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    of this article. The instructions below are a continuation of
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    .

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Click the TOGGLE ALL button at the top of the Is Visible? column to put back all the ☑.

Is Visible TOGGLE ALL location

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Click the SAVE FORM FIELD button if you want the field to be visible to all users. However, if you only want the field to be visible to only one or more group groups of users, click the TOGGLE ALL button again to remove all the (checkmarks) ☑ in the column.

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Put back the (checkmarks) ☑ in the Is Visible column of your chosen group/s. This will make the field visible only to the selected group/s.

NOTE:

Please make sure that the Is Editable? column is also (checked) ☑ the same way as the Is Visible? column if you want the field to be both visible and editable. Remove the (checkmarks) ☑ on the Is Editable? column if you only want the field to be visible but not editable.

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Click the SAVE FORM FIELD button to apply changes.

Making a Form Field Visible sample

Info

INFO:

In this example, only users with FULLADMIN and STUDENT access can see the Student Title field in the STUDENT DETAILS form.

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titleMaking a Form Field EDITABLE

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Making a Form Field EDITABLE

NOTE:

  • The instructions below assume that the field you are trying to edit is currently set as Not Editable or Read Only, thus, wanting to make it Editable.

  • That you have already followed the instructions in

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    of this article. The instructions below are a continuation of
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    .

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Click the TOGGLE ALL button at the top of the Is Editable? column to put back all the (checkmarks) ☑.

Is Editable TOGGLE ALL button location

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Click the SAVE FORM FIELD button if you want the field to be editable to all users. However, if you only want the field to be editable to only one or more group groups of users, click the TOGGLE ALL button again to remove all the (checkmarks) ☑ in the column.

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Put back the (checkmarks) ☑ in the Is Editable column of your chosen group/s. This will make the field editable only to the selected group/s.

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Click the SAVE FORM FIELD button to apply changes.

Making a Form Field Editable sample

Info

INFO:

In this example, only users with STUDENT and FULLADMIN access can edit the Student Title field in the STUDENT DETAILS form.

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titleMaking a Form Field READ-ONLY

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Making a Form Field READ-ONLY

NOTE:

  • The instructions below assume that the field you are trying to edit is currently Editable, thus, wanting to make it Not Editable or Read Only.

  • That you have already followed the instructions in

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    of this article. The instructions below are a continuation of
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    .

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Click the TOGGLE ALL button at the top of the Is Editable? column remove all the (checkmarks) ☑.

TOGGLE ALL to remove checkmarks

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Click the SAVE FORM FIELD button if you want the field to be not editable or read-only to all users. However, if you only want the field to be not editable to only one or more group groups of users, click the TOGGLE ALL button again to put back all the (checkmarks) ☑ in the column.

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Remove the (checkmarks) ☑ in the Is Editable column of your chosen group/s. This will make the field not editable or read-only to the selected group/s.

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Click the SAVE FORM FIELD button to apply changes.

Making a Form Field Read Only sample

Info

INFO:

In this example, only users with RECEPTION and MARKETING access cannot edit the Student Title field in the STUDENT DETAILS form.

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