Overview
Adding a new scheduled unit in Paradigm requires you to have a base unit record first. It is assumed that you already have base unit records in the system prior to commencing the workflows mentioned on this article. This knowledge article will provide a brief description of all the required and optional fields needed to create a scheduled unit in Paradigm, system and government reporting implications, as well as the workflows on how to search, add, edit, and delete scheduled units, add fees and contacts to a scheduled unit.
Complexity
Status | ||||
---|---|---|---|---|
|
Navigation
Table of Contents | ||||||||
---|---|---|---|---|---|---|---|---|
|
Table of Contents | ||||||
---|---|---|---|---|---|---|
|
...
title | Assumptions |
---|
Assumptions
You know how to create a base unit;
You have an understanding of time periods / time period creation;
You have a sufficiently high level of system access to create a scheduled unit; and
A base unit record must have already been created before you can create a scheduled unit.
...
title | Key Terms and Concepts |
---|
Key Terms and Concepts
Status | ||
---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
*Denotes fields that are required by the system to create a viable functioning Scheduled unit
...
Field Name
...
Description
...
Scheduled Unit Id
...
Unique code that identifies a specific scheduled unit record
...
Unit Id
...
Internal System Id Code for units. These numbers are allocated by the system when a unit is created
...
Unit Code(s) *
...
Unique Code for a unit given by the institution to identify the unit
...
Provider Other Unit Id
...
Code extension given to units to identify them in LMS (Learning Management Systems)
...
Scheduled Unit Name *
...
Full name of the unit. This will appear on the student transcript
...
Class
...
Identifying multiple groups or classes that can be scheduled to run at the same time
...
Home Institution *
...
If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit
...
Contact
...
The name of the person / administrator responsible for this unit
...
Teacher
...
The name of the teacher who will deliver the material for this unit
...
Minimum Participants
...
Minimum number of students required to run this unit
...
Maximum Participants
...
Indicates the maximum number of students to be enrolled into this scheduled unit. It is useful to ensure that the enrolments don't exceed class room capacity
Once the maximum has been reached students will not be able to add this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol into this scheduled unit via the Course Plan.
...
Count of Current Participants
...
This is automatically updated by the system after each unit enrolment is added, deleted or updated.
Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment minimum number may not be financially viable and may need to be cancelled.
...
Count of Withdrawn Participants
...
The number of students who have withdrawn from this unit. This is automatically updated by the system after each unit enrolment is deleted or updated.
...
Count of Transferred Participants
...
How many students have transferred out of this scheduled unit into another. This is automatically updated by the system after each unit enrolment is deleted or updated.
...
Location (Campus)
...
The location where this scheduled unit is to be delivered. It is useful when delivering the scheduled unit at multiple locations.
...
Venue
...
The building and/or room number
...
Mode of Delivery *
...
Online, On Campus, Intensive, Printed
...
Time Period
...
The Id of the time period record that has start and end dates that correspond to the start and end dates of the scheduled unit.
...
Unit Start Date *
...
The date when the unit is scheduled to start
...
Expected End Date *
...
The date when the scheduled unit is expected to finish
...
HEIMS Census Date E489
...
Overview
Adding a new scheduled unit in Paradigm requires you to have a base unit record first. It is assumed that you already have base unit records in the system prior to commencing the workflows mentioned in this article. This knowledge article will provide a brief description of all the required and optional fields needed to create a scheduled unit in Paradigm, system and government reporting implications, as well as the workflows on how to search, add, edit, and delete scheduled units, add fees and contacts to a scheduled unit.
Complexity
Status | ||||
---|---|---|---|---|
|
...
Navigation
Table of Contents | ||||||||
---|---|---|---|---|---|---|---|---|
|
Table of Contents | ||||||
---|---|---|---|---|---|---|
|
...
Expand | ||
---|---|---|
| ||
Assumptions
|
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Key Terms and Concepts
*Denotes fields that are required by the system to create a viable functioning Scheduled unit
Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit. You need to have the highest system permission level to access this function. The use of the Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to possess the highest system permission level in order to set the Flexible Learning field.
NOTE This field is related to English Language Intensive Courses for Overseas Students (ELICOS). Opting into the use of this field has implications around session visibility for enrolments made via the course plan. Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test. Date restriction options:
NOTE The status codes for unit enrolments are configured with default values using the default Paradigm enrolment status codes. This configuration is not end user configurable. Current Participants Count Count the number of students with a unit enrolment status set to one of the following options:
Withdrawn Participants Count Count the number of students with a unit enrolment status set to one of the following options:
Transferred Participants Count Count the number of students with a unit enrolment status set to one of the following options:
|
Implications
Note |
---|
BE ADVISED A new scheduled unit must be created whenever one or more of the following seven fields changes:
If any of these seven fields change then a new scheduled unit MUST be created regardless of the course the student is undertaking. E.g. If the Students are sitting in the same room (location / institution), with the same delivery method, at the same time (start date), learning the same material / subject (unit code), it is one scheduled unit. |
Info |
---|
INFO Scheduled units that have been associated to a particular contact can be un-associated by setting the contact drop box to blank. |
Warning |
---|
WARNING Historical Scheduled Units SHOULD NEVER be updated and reused (again) as this will alter the dates for students who were previously enrolled into the unit. A new and unique Scheduled Unit must be created each time a unit is offered. |
NOTE
Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods.
A Census Date MUST always fall between the start date and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Previous Scheduled Units SHOULD NOT be updated and reused as a new unit. This will affect any historical student data. Scheduled Units should be either rescheduled or created as a new Scheduled Unit.
Fee alterations will not update the unit fees for any students already enrolled into the unit.
HEIMS Census dates are required to be no less than 20% of the way through the unit
...
HEIMS Summer School Indicator E551
...
Is this unit being delivered in Summer school e.g. outside of normal Semesters
...
Unit of Study Year long indicator E622
...
An indicator for units that run for a full year
...
Status
...
Active
Archived
Cancelled
Confirmed
Deleted
Unconfirmed.
Units must have a status of Active to be available on the course plan
...
Printed Comments
...
Comments to appear on the results report for students to see
...
Internal Comments
...
Comments for internal staff only
...
Result Comments
...
Comments to appear on the results report for students to see
...
Exclude Sessions on Course Plan
...
Yes
No
...
Invoice Fee Code
...
The Department / School which receives the fees for this unit
...
GST Percentage
...
If GST is to be charged for this unit, enter 10 to store a value of 10%, or adjust up or down as necessary
...
Nominal Hours
...
Nominal hours are the Nationally agreed hours required to deliver this unit
VET reporting required field
...
Scheduled Hours
...
The number of hours the institution / provider has scheduled to deliver this units / competency.
VET reporting required field
...
VET in Schools
...
Is this unit a part of the National VET in schools program.
VET reporting required field
...
Delivery Mode Identifier
...
In what mode is this unit being delivered.
Combination of All Modes
Combination of External and Workplace -based
Combination of Internal and External
Combination of Internal and Workplace-based
External Delivery
Internal Delivery
Not Applicable
Workplace-based Delivery
VET reporting required field
...
School
...
To which School / Department does this unit belong
...
Contact
...
The primary contact within the School that is responsible for this unit
...
Flexible Learning
...
When enabled allows Paradigm to store dates at the unit enrolment level that differ to the dates defined by the associated scheduled unit.
Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode.
...
UQAF Approval Date
...
SMS Entity Id
...
SMS Entity Type Id
...
Remote SMS Entity Id
Status | ||
---|---|---|
|
Note |
---|
BE ADVISED Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode. |
Warning |
---|
WARNING The use of flexible learning has significant implications for how enrolment dates are managed within Paradigm. This feature is normally not appropriate for Higher Education providers. It is strongly recommended to speak with a member of the Silverband Support team prior to enabling Flexible Learning on a scheduled unit. |
Flexible Learning is intended for VET and ELICOS providers who require the option of storing dates at a unit enrolment that are different to the dates set on the associated scheduled unit. In Paradigm under normal circumstances, the start date, expected end date and census date at a unit enrolment are exactly the same as the dates set on the associated scheduled unit.
You need to have the highest system permission level to access this function.
The use of Flexible Learning mode should not be taken lightly due to the implications to business operations including government reporting. A user will need to posses the highest system permission level in order to set the Flexible Learning field.
Status | ||
---|---|---|
|
Info |
---|
NOTE This field is related to English Language Intensive Courses for Overseas Students (ELICOS). Opting into the use of this field has implications around session visibility for enrolments made via the course plan. |
Session Enrolment Restriction works by filtering the shown list of sessions at the moment of session enrolment based on the dates specified against the record set in the restriction test.
Date restriction options:
Course enrolment = course start and expected end date
Unit enrolment = unit enrolment start date and expected end date
Scheduled unit = scheduled unit start and end dates
Status | ||
---|---|---|
|
Info |
---|
NOTE The status codes for unit enrolments are configured with default values using the default Paradigm enrolment status codes. This configuration is not end user configurable. |
Current Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Applied (ENROLMENT_APPLIED)
Confirmed (ENROLMENT_CONFIRMED)
Enrolled (ENROLMENT_ENROLLED)
Completed (ENROLMENT_COMPLETED)
Failed (ENROLMENT_FAILED)
Withdrawn Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Withdrawn (ENROLMENT_WITHDRAWN)
Transferred Participants Count
Count the number of students with a unit enrolment status set to one of the following options:
Transferred (ENROLMENT_TRANSFERED)
Implications
Note |
---|
BE ADVISED A new scheduled unit must be created whenever one or more of the following seven fields changes:
If any of these seven fields change then a new scheduled unit MUST be created regardless of the course the student is undertaking. E.g. If the Students are sitting in the same room (location / institution), with the same delivery method, at the same time (start date), learning the same material / subject (unit code), it is one scheduled unit. |
...
INFO
Scheduled units that have been associated to a particular contact can be un-associated by setting the contact drop box to blank.
Warning |
---|
WARNING Historical Scheduled Units should NEVER be updated and reused again as this will alter the dates for students who were previously enrolled into the unit. A new and unique Scheduled Unit must be created each time a unit is offered. |
NOTE
Always ensure that dates are entered correctly as incorrect information can have a flow-on effect for reporting periods.
A Census Date MUST always fall between the start date and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Previous Scheduled Units SHOULD NOT be updated and reused as a new unit. This will affect any historical student data. Scheduled Units should be either rescheduled or created as a new Scheduled Unit.
Fee alterations will not update the unit fees for any students already enrolled into the unit.
HEIMS Census dates are required to be no less than 20% of the way through the unit.
Workflow
...
title | 1. How to Search for a Scheduled Unit |
---|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
...
.
Workflow
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
NOTE: If the base unit that you want to add as a scheduled unit has not been created or added in the system yet, refer to the instructions on these knowledge articles on how to add a base unit: HEor VET. If the base unit is currently loaded in the system, skip the
NOTE: It is highly recommended to add any further information to any of the remaining fields. Refer to the table [
To Add Fees to the Scheduled Unit continue below. There are 4 different methods for adding fees to Scheduled units. |
Expand | ||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||
There are four methods to add fees to Scheduled Units. Refer to the next four workflows below this section:
|
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Follow the steps above in Workflow
NOTE: On the Fee field, just enter the dollar amount, do not include the dollar symbol as it will cause the system to not save the fee information.
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
To add additional fees click the NEW FEES button again, and repeat the steps. |
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Follow the steps above in Workflow
| create | a Schedule Unit
|
If the base unit is currently loaded in the system, skip the
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
been loaded, choose Units >Scheduled Unit Details > Edit Scheduled > Fees menus on the side to get to the Fees Form section, or you can scroll down to the ASSOCIATED FEES Form section of the page.
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Info |
---|
INFO: To select multiple courses, hold the Ctrl key on the keyboard, and click each of the required course names that you want to add the same fee information. |
NOTE:
On the Fee field, just enter the dollar amount, do not include the dollar symbol as it will cause the system to not save the fee information.
Status | ||||
---|---|---|---|---|
|
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Follow the steps above in Workflow
NOTE: It is highly recommended to add any further information to any of the remaining fields. Refer to the table [
the scheduled unit has been loaded, choose Units >Scheduled Unit Details > Edit Scheduled > Fees menus on the side to get to the Fees Form section, or you can scroll down to the ASSOCIATED FEES Form section of the page.
|
Expand | |||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| |||||||||||||||||||||||||||||||||
Expand | |||||||||||||||||||||||||||||||||
title | 3.1. Method 1- Adding Fees for Individual Courses to Scheduled Units
NOTE: On the Fee field, just enter the dollar amount, do not include the dollar symbol as it will cause the system to not save the fee information.
To Add Fees to the Scheduled Unit continue below. There are 4 different methods for adding fees to Scheduled units. | ||||||||||||||||||||||||||||||||
Expand | |||||||||||||||||||||||||||||||||
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
There are four methods to add fees to Scheduled Units.
Refer to the next four workflows below this section:
Table of Contents | ||||||
---|---|---|---|---|---|---|
|
|
Status | ||||
---|---|---|---|---|
|
To add another rule press the Add Unit Fee option on the side menu and repeat the steps.
Expand | |||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| |||||||||||||||||||
When the institution has many different fees for each unit within in the same course, students within the same units in different courses can be charged different amounts (this can be due to practicums, material costs, etc). This can be useful for overriding Fee Rules if required. Follow the steps above in Workflow #1 to search for a scheduled unit, or Workflow #2 to create a new scheduled unit, then continue here to add the available fees.
| |||||||||||||||||||
Expand | |||||||||||||||||||
|
Status | ||||
---|---|---|---|---|
|
Follow the steps above in Workflow #1 to search for a scheduled unit, or Workflow #2 to create a new scheduled unit, then continue here to add the available fees.
Once the new scheduled unit has been saved, scroll down to the Fees associated with this Scheduled Unit section
Click the New Fees button
Scroll down to the Add Multiple Fees Section
Select the Course names from the Drop down box. To select multiple courses, hold the control button and click each of the required course names.
Select the Fee Descriptions required from the drop down box
Enter the dollar amount in the Fee box (do not type a dollar sign as this will cause the fee to not save)
Select the Invoice Fee Code from the drop down box
Enter the Credit points value for this unit into the Credit point field
Enter the EFTSL into the EFTSL Field
Click on the Add Fees button
title | 3.3. Method 3 - Adding Fees for All Courses in selected group to Scheduled Units (e.g. all Undergrad Courses) |
---|
Status | ||||
---|---|---|---|---|
|
Warning |
---|
WARNING This will add the standard unit fee that is entered into the Course record page for all courses in the selected group. |
Follow the steps above in Workflow #1 to search for a scheduled unit, or Workflow #2 to create a new scheduled unit, then continue here to add the available fees.
Once the new scheduled unit has been saved, scroll down to the Fees associated with this Scheduled Unit section
Click on the Select Program Level drop box and select the group of courses to add fees for this course e.g. Undergraduate
Click on the Add Program Fees button
How to
for a Scheduled Unit.Status colour Blue title search Additional tasks are required when updating ANY of these fields:
HEIMS Summer School E551 - Opt-in field
Year-Long Indicator E622 - Required field
Dest Discipline E464 - Required field
Work Experience Indicator E337 - Opt-in field
Using the E464 field as an example, the following steps are needed for all 4 fields mentioned in the previous step. Each base unit record has an E464 field.
Each newly created scheduled unit will inherit the value that is currently saved for the base unit record. If a value has not been set at the base unit record, the same null value will be inherited by the scheduled unit.
Updating the value of E464 at the base unit record will not automatically update the corresponding scheduled unit records that already exist. Only scheduled units created after the base unit E464 has been saved will have the new value.
Updating the E464 element at the scheduled unit will not automatically propagate the change for existing unit enrolments. Only unit enrolments created after the scheduled unit E464 has been saved, will have the new value.
The value that was recorded at the scheduled unit at the time that the unit enrolment record was created, is included in the TCSI unit enrolment packet.
When unit enrolments have not yet been created for a scheduled unit, and the scheduled unit has no value or has a value for the E464 field, the scheduled unit E464 value can be updated as you please, without causing any TCSI validation errors, because there is no impact on any existing unit enrolment records.
When a scheduled unit record has no value recorded for the E464 field (causing a TCSI validation error for a unit enrolment) check whether the corresponding base unit record has a value for the E464 field, and if it has not been set, set the appropriate value and save the base unit, so that future scheduled units can inherit that value.
If unit enrolment records exist for that scheduled unit, and the census date has not yet passed for the affected scheduled unit, you will need to unenrol and re-enrol each student in the scheduled unit. This is needed so that TCSI data is updated to reflect the new E464 data, and generates a new UID for the unit enrolment.
If unit enrolment records exist for that scheduled unit, and if the census date has already passed for the affected scheduled unit, please raise a support request ticket identifying the scheduled unit id, and requesting us to bulk update the unit enrolment records for affected students. We will also need your authorisation in the ticket, to resubmit those updated records to TCSI.
Update the required information for any field other than the 4 fields mentioned above.
Click on the Save Scheduled Unit button
Expand | ||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||
| 3.4 | Method 4 - The Fee Rules
|
Status | ||||
---|---|---|---|---|
|
Warning |
---|
WARNING:
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
These instructions assume that the Scheduled unit has already been created, if not yet, refer to the Workflow above on
| edit | a Schedule Unit
Info |
---|
Updating the E464 element at the scheduled unit will not automatically propagate the change for existing unit enrolments. Only unit enrolments created after the E464 has been saved, will have the new value. If the census date has not yet passed for the affected scheduled unit, you will need to unenrol and re-enrol each student in the scheduled unit. If the census date has already passed for the affected scheduled unit, raise a support request ticket identifying the scheduled unit id, and requesting us to bulk update the unit enrolment records for affected students, and resubmit them to TCSI. |
title | 5. How to Delete a Scheduled Unit |
---|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Warning |
---|
WARNING Before a Scheduled Unit can be deleted, all student enrolments in the unit must be removed / deleted. If any enrolments exist, the system will not allow the unit to be deleted. |
Follow the steps above in Workflow #1 to search for a scheduled unit.
Scroll down and click on the Delete Scheduled Unit button
title | 6. How to Add a Contact to a Scheduled Unit |
---|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
These instructions assume that the Scheduled unit has already been created
Click on the Contacts tab in the side menu.
Click on the Search option in the side menu.
Enter details for one of the following search boxes: Family Name / Surname, Given name.
Click on the Search Contact button to show a list of contacts whose details match your search.
To filter the list, in the search box above the list, start typing the contact's First Name / given name.
When you see the row containing the details for your contact, click on the Contact Role highlighted in blue on the left side of the row, to load the details for that contact.
Check the assigned roles allocated to the contact contains the required role. If the role of Unit Teacher doesn't appear in the list, click on the Contact drop box, select the Unit Teacher role, then click on the Assign Role button.
Scroll down to the Add Contacts Role for Scheduled Units section.
Enter any combination of Unit Code, Unit Name, Unit Provider or Unit Keywords, Unit Status (Paradigm requires at least one search criteria)
Click on the Search Scheduled Unit button
This will return a list of units that meet the searched criteria
To filter the list, in the search box above the list, start typing the unit name.
Click on the Select Role drop box and select the required role (the Select tick box will automatically populate) Multiple units may be selected.
Scroll to the bottom of the page and click on the Add Role to Scheduled Units button.
title | 7. How to Search and Add A Unit of Competency to a Scheduled Unit |
---|
Status | ||||
---|---|---|---|---|
|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||
Refer to the Workflow
Alternatively, click this workflow link: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985116/Search+Add+and+Edit+Scheduled+Units#1.-How-to-search-for-a-Scheduled-Unit. and
| search |
|
Status | ||
---|---|---|
|
Click On the Units tab in the side menu.
Click on the Unit Details option in the side menu
Click on the Show Scheduled Units option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Unit button.
This will return a list of units that meet the searched criteria
To filter the returned options start typing the name of the unit into the search box. The returned results will reduce to match the criteria.
Click on the blue hyper link on the left side of the required record.
The Scheduled Unit has now been loaded.
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
Status | ||||
---|---|---|---|---|
|
hyperlink on the left side of the required record.
Status | ||||
---|---|---|---|---|
|
SAVE UNIT button.
Expand | ||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||
Click on the Units option in the menu Click on the Search Scheduled Units option Type in the Unit Code or Scheduled unit Name and click the Search Scheduled Unit button Among a list of returned results, click the blue hyperlink for the chosen Scheduled Unit No. Scroll down the page if necessary, to find the field called Flexible Learning Change the value of the field Flexible Learning to Yes Click the Save Scheduled Unit button
Refer to the Workflow
Alternatively, click this workflow link: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985116/Search+Add+and+Edit+Scheduled+Units#1.-How-to-search-for-a-Scheduled-Unit.
|
Related Pages
Filter by label (Content by label) | ||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
|
...
Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
...