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Status Items are the statuses displayed in a drop-down status menus menu you see in Paradigm User Interface (e.g. Enrolment and Student Record Statuses). These are categorised into types that reflect the full set of possible states a status field has been defined and assigned. This knowledge article will provide a detailed workflow on how you can search, add, edit, and hide Status Items in Paradigm.
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Key Terms and Concepts
Select the key term/concept below that you want to know more in relation to Status Items:
In From the Paradigm User Interface perspective, it is the heading or the title of the field which requires a status input. In the example below, “Enrolment Status“ is the Status Type. 
In From the Paradigm User Interface perspective, it is the list of statuses under a given group of status statuses we refer to as the “Status Type”. In the example screenshot above, “Applied”, “Audit”, “Completed”, and “Confirmed”, …., are the Status Items in an Enrolment Status Type.
Statuses in Paradigm (HEIMS and TCSI Values)Table of default sample status item values for student, course enrolment, and unit enrolment in Paradigm
NOTE: With the scope of the TCSI solution, there are two status fields (HEIMS Unit of Study Status Identifier and HEIMS Course Outcome Identifier) that are required to be reported. Rather than creating new fields for these elements, we linked them to our status item table as below. Click here to find out more: Preparing Paradigm for TCSI reporting. The table below outlines the default set of status items that are included in a default installation of Paradigm together with the recommended use case for each option. From time to time the need may arise to add additional status items to the system. Providers retain the option of adding to this list, in addition to editing or marking options as hidden. When adding new status options we recommend that a provider add only the a minimal amount of new options to avoid creating ambiguity in the intended use case of a specific status item among users.
HEIMS Course Outcome Identifier (TCSI) HEIMS Unit of Study Status identifier (TCSI) Enrolment Status Applied The student has submitted an application for this course of Study. The application has not yet been approved or declined. - Not a HEIMS Status Audit This Course / unit of study is being taken as Audit. Audit is where the student listens / attends the lectures but does not submit any assessments. This is NOT for credit. - Not a HEIMS Status Cancelled The Student has been removed from the course/unit of study. 3 Enrolment Cancelled - A student’s course outcome is to be coded as “enrolment cancelled” where the Provider has withdrawn the student from the course due to the student’s lack of progress or other academic or disciplinary reasons. Completed The Student has successfully met all of the Unit of study / Course requirements and has achieved a passing grade thereby completing the unit / course. 3 1 Completed - A student’s course outcome is to be coded as “completed” when the Provider has determined that the student has met all the requirements of the course in which the student is currently enrolled. Confirmed The Student has enrolled themselves into the unit of study via the Course plan and is awaiting the 4 - Credited / RPL This unit of Study has been granted Recognition of Prior Learning or Credit for previous studies - Deferred The Student is delaying the commencement of this course of study or taking an approved leave of absence. - Formally Deferred Deleted This record / Course / unit has been ‘soft’ deleted and hidden within the system. - Enrolled This Course / unit of Study is currently being studied. 4 - Exempt This Unit of Study is required for this course of study but the student will not be required to complete it due to either being granted Recognition of Prior Learning / Credit transfer or has been allowed to complete an alternative unit. - Failed The Student has not completed the required assessments / gained a sufficiently high enough assessment score(s) and has been determined to have failed this unit of study. 2 - Incomplete The Student has not been able to complete the unit of study in the normal enrolment period and has been granted an additional prescribed amount of time to try and complete the unit. This incomplete status has been granted due to extenuating circumstances (medical, personal / or other reason) - Internal The status meaning is determined by the institution. - Lapsed The student was offered entry into this course of study by the institution, but the student failed to respond to the offer by the offer expiry date - the offer has lapsed. - Leave of Absence The student is taking an approved break/leave from their studies 4 Offered The Student has been offered entry into this course of Study and the institution is awaiting the student's response by the offer expiry date. - Transferred Credit These units within this Course of Study were originally undertaken within a different course. the Student has changed Courses and these units (and Subsequent credit) have been transferred to the new Course. - Transferred The student has transferred to another Course of Study and the Units / Credit points may or may not (either in full or in part) have been transferred. 6 or 7 Withdrawn The Student has decided to not complete the course of study or has been inactive for an extended period of time. 1 2 Withdrawn - A student’s course outcome is to be coded as “withdrawn” where the student has formally notified the provider that they are discontinuing study in the course and they are not transferring to, or completing, a related course with the provider. Person Status Active The Student record is active and ready for use. Alumni Students who have completed and graduated from their course(s) of study and are now members of the institution's Alumni Applied The Student has submitted an application to study with the institution but has not either been accepted or extended an offer as yet. Archived This student record has been archived and is not current Cancelled This student record/application has been cancelled and will not be processed or continued Deceased This person has died and the record should not be accessed or used. Deleted This record has been ‘soft’ deleted and hidden within the system. Discontinued The student has discontinued their application to study with the institution. Inactive The person record is no longer in use or active within the system. On Leave The person is taking an authorised break from their studies with the provider Prospective This person has made enquiries regarding studying with your institution but as yet has not made a formal application. A list of prospective students can be generated to send information about upcoming Open days / Course information nights / Suspended This status suspends the person record and displays a warning message to all users not to access this Student’s record without consulting an appropriate authorised officer of the provider. This student is precluded from enrolling in courses or receiving copies of documents (transcripts/parchments) due to examples such as non-payment of fees, academic misconduct / personal misconduct, or other official reasons. |
Implications
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INFO: Status items are categorised into types that reflect the full set of possible states that a specific field may be assigned. For example, there is a defined set of possible states that may be assigned in the enrolment status field of a student course enrolment. |
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BE ADVISED: Providers may add and retire status item options as necessary to meet their internal naming conventions or business requirements. However, some status items have special significance in the system and we recommend seeking advice before making changes to those status items. |
The key status codes used across the main system include:
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Workflow
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INFO: If you know the exact Status Type Id or a keyword of the status that you want to search, you can do so by typing in the Status Type Id field and click the SEARCH STATUS TYPES button after. However, if you want to search for all the Status Items [to be displayed], follow the instructions below. |
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INFO: In the example above, the ENROLMENT STATUS is being selected as the user would want to search for all the Status Items under the Enrolment Status type. |
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INFO: After selecting the ENROLMENT STATUS as the Status Type to search, a form like above will appear showing all the status items under that type. |
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Paradigm E599 | Paradigm E355 | |||||
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E N R O L M E N T S T A T U S E N R O L M E N T S T A T U S E N R O L M E N T S T A T U S E N R O L M E N T S T A T U S E N R O L M E N T S T A T U S E N R O L M E N T S T A T U S E N R O L M E N T S T A T U S | Applied | The student has submitted an application for this course of Study. The application has not yet been approved or declined. | - | Not a HEIMS Status | ||
Audit | This Course/Unit of study is being taken as an Audit. An Audit is where the student listens/attends the lectures but does not submit any assessments. This is NOT for credit. | - | Not a HEIMS Status | |||
Cancelled | The Student has been removed from the course/unit of study. | 3 | Enrolment Cancelled - A student’s course outcome is to be coded as “enrolment cancelled” where the Provider has withdrawn the student from the course due to the student’s lack of progress or other academic or disciplinary reasons. | |||
Completed | The Student has successfully met all of the Unit of study / Course requirements and has achieved a passing grade thereby completing the unit / course. | 3 | 1 | Completed - A student’s course outcome is to be coded as “completed” when the Provider has determined that the student has met all the requirements of the course in which the student is currently enrolled. | ||
Confirmed | The Student has enrolled themselves into the unit of study via the Course plan and is awaiting the | 4 | - | |||
Credited / RPL | This unit of Study has been granted Recognition of Prior Learning or Credit for previous studies | - | ||||
Deferred | The Student is delaying the commencement of this course of study or taking an approved leave of absence. | - | Formally Deferred | |||
Deleted | This record / Course / unit has been ‘soft’ deleted and hidden within the system. | - | ||||
Enrolled | This Course / unit of Study is currently being studied. | 4 | - | |||
Exempt | This Unit of Study is required for this course of study but the student will not be required to complete it due to either being granted Recognition of Prior Learning / Credit transfer or has been allowed to complete an alternative unit. | - | ||||
Failed | The Student has not completed the required assessments / gained a sufficiently high enough assessment score(s) and has been determined to have failed this unit of study. | 2 | - | |||
Incomplete | The Student has not been able to complete the unit of study in the normal enrolment period and has been granted an additional prescribed amount of time to try and complete the unit. This incomplete status has been granted due to extenuating circumstances (medical, personal / or other reason) | - | ||||
Internal | The status meaning is determined by the institution. | - | ||||
Lapsed | The student was offered entry into this course of study by the institution, but the student failed to respond to the offer by the offer expiry date - the offer has lapsed. | - | ||||
Leave of Absence | The student is taking an approved break/leave from their studies | 4 | ||||
Offered | The Student has been offered entry into this course of Study and the institution is awaiting the student's response by the offer expiry date. | - | ||||
Transferred Credit | These units within this Course of Study were originally undertaken within a different course. the Student has changed Courses and these units (and Subsequent credit) have been transferred to the new Course. | - | ||||
Transferred | The student has transferred to another Course of Study and the Units / Credit points may or may not (either in full or in part) have been transferred. | 6 or 7 | ||||
Withdrawn | The Student has decided to not complete the course of study or has been inactive for an extended period of time. | 1 | 2 | Withdrawn - A student’s course outcome is to be coded as “withdrawn” where the student has formally notified the provider that they are discontinuing study in the course and they are not transferring to, or completing, a related course with the provider. | ||
P E R S O N S T A T U S P E R S O N S T A T U S P E R S O N S T A T U S P E R S O N S T A T U S | Active | The Student record is active and ready for use. | ||||
Alumni | Students who have completed and graduated from their course(s) of study and are now members of the institution's Alumni | |||||
Applied | The Student has submitted an application to study with the institution but has not either been accepted or extended an offer as yet. | |||||
Archived | This student record has been archived and is not current | |||||
Cancelled | This student record/application has been cancelled and will not be processed or continued | |||||
Deceased | This person has died and the record should not be accessed or used. | |||||
Deleted | This record has been ‘soft’ deleted and hidden within the system. | |||||
Discontinued | The student has discontinued their application to study with the institution. | |||||
Inactive | The person record is no longer in use or active within the system. | |||||
On Leave | The person is taking an authorised break from their studies with the provider | |||||
Prospective | This person has made enquiries regarding studying with your institution but as yet has not made a formal application. A list of prospective students can be generated to send information about upcoming Open days / Course information nights / | |||||
Suspended | This status suspends the person record and displays a warning message to all users not to access this Student’s record without consulting an appropriate authorised officer of the provider. This student is precluded from enrolling in courses or receiving copies of documents (transcripts/parchments) due to examples such as non-payment of fees, academic misconduct / personal misconduct, or other official reasons. | |||||
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Implications
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INFO: Status items are categorised into types that reflect the full set of possible states that a specific field may be assigned. For example, there is a defined set of possible states that may be assigned in the enrolment status field of a student course enrolment. The key status codes used across the main system include: Person, Course, Unit, Course and Unit Enrolments Statuses. |
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BE ADVISED: Providers may add and retire status item options as necessary to meet their internal naming conventions or business requirements. However, some status items have special significance in the system and we recommend seeking advice before making changes to those status items. |
Workflow
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NOTE: We recommend making the Status Code field the same as the value of the Status Id field.
NOTE: Prefix any single digit number with a zero. Any order number entered below 10 should start with a zero. e.g. 01, 02, 03, etc.
NOTE: We recommend making the Status Code field the same as the value of the Status Id field. Visible – Select a visibility option. Visible will make the option available as soon as it has been saved as a code item, hidden will save it for a later time.
NOTE: Prefix any single digit number with a zero. Any order number entered below 10 should start with a zero. e.g. 01, 02, 03, etc.
NOTE: If you are adding a status item with HEIMS required fields, you might see these two additional fields: HEIMS Unit of Study Identifier(E355)and HEIMS Course Outcome Identifier(E599), see above tables under the Key Terms and Concepts section for more details.
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NOTE: Status items can be edited but not deleted. The order, visibility and the description can each be edited.
NOTE: Prefix any single-digit number with a zero. Any order number entered below 10 should start with a zero. e.g. 01, 02, 03, etc. In the example above, it is set to 03.
NOTE: Status items can be edited but not deleted. The order, visibility and the description can each be edited.
this Status Item to be seen in the system. Visible will make the option available as soon as it has been saved as a status item, hidden will save it for a later time. NOTE: If you are editing a status items with government required fields, you might see these three additional fields: AVETMISS Program Status Identifier – only for VET providers, HEIMS Unit of Study Identifier(E355)and HEIMS Course Outcome Identifier(E599), see above tables under the Key Terms and Concepts section for more details.
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| C | Visible – Edit the visibility depending on how you want this Status Item to be seen in the system. Visible will make the option available as soon as it has been saved as a status item, hidden will save it for a later time.
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INFO: In the example above, the Status Item “Unconfirmed” will no longer be shown in the drop-down list of the Unit Status Type field. |
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| 4 | Click the SAVE CODE ITEM button to apply the change.
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INFO: In the example above, the Status Item “Unconfirmed” will no longer be shown in the drop down list of the Unit Status Type field. |
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NOTE This workflow is related to the workflows(Element 355 - Unit of study status code, and Element 599 - Course outcome code) mentioned in Preparing Paradigm for TCSI reporting Knowledge Article
NOTE: This workflow is related to the workflows (Element 355 - Unit of study status code, and Element 599 - Course outcome code) mentioned in Preparing Paradigm for TCSI Reporting Knowledge Article.
FOR Element 355 - Unit of study status code = “ENROLMENT_STATUS”: NOTE: To map an equivalent TCSI value in Paradigm to TCSI, take note of the following:
Related video tutorial: https://www.youtube.com/watch?v=ex0lXa2WXFA 
NOTE: Repeat this process for all the other enrolment status items which are related to your business or institution’s reportable unit and course enrolment statuses. Always refer to your institution or business requirements, naming convention/standards, and the TCSI reportable elements for all unit and course enrolments. Refer to the tables and information above under the Key Terms and Conceptsto learn more about this section.
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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