Versions Compared

Old Version 8

changes.mady.by.user Diane Momongan

Saved on

compared with

New Version Current

changes.mady.by.user Diane Momongan

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Overview

Paradigm provides an option to let you bulk upload student photos to increase efficiency in uploading student information into the system. This is also very helpful in any data migration process. This knowledge article will provide a workflow on how to bulk upload student photos in Paradigm.

Complexity:

Status
colourBlue
titleMedium

Navigation

Table of Contents
maxLevel1
stylesquare
excludeOverview|Workflow|Video

Workflow

Table of Contents
minLevel2
maxLevel2
excludeHow to
stylenone
Expand
titleAssumptions

Assumptions

  • You have the minimum required level to access the system menu and update student information;

  • You understand that making changes within this section has system-wide implications; and

  • You have a basic understanding of image file type, file size, and zipped files.

Expand
titleKey Terms and Concepts

Key Terms and Concepts

Image File Type

Images can be saved into a number of file types. Images accepted: jpg, png, gif and gd2, however, all will be saved to the jpg format. Transparency, animation and other additional file headers will be ignored.

Info

INFO:

Paradigm will automatically convert all your student images uploaded into the system into a .jpg file type.

Image RemovedImage Added

Image File Size

An image has its own file size depending on its quality and how it's being made/generated. Paradigm has a maximum permitted file size per upload and that is at 80MB, and the maximum supported file size per upload is 1.91MB.

Image RemovedImage Added

Zipped File

It is a way of reducing the file size, and compressing files – in this case, images. Paradigm supports and accepts .zip files, but not 7zip, bzip or other compression formats currently.

Image RemovedImage Added

Implications

Note

BE ADVISED:

When editing your student photo filenames, cross-checking [verification] is highly advised, student photos should match the student Id number registered in the system. If the filename doesn’t contain the student ID, it can also match on SMS or CRM entity ID.

Workflow

Expand
titleHow to Bulk Upload Student Photos in Paradigm

Status
colourYellow
titlehow to
Bulk Upload Student Photos in Paradigm

Status
colourGreen
titlestep 1
Check FileNames and File Size

Please take note of the following when it comes to the photo filenames, types, and size requirements before uploading photos in Paradigm.

FILENAME REQUIREMENTS:

NOTE:

Photos filenames should contain the Student ID. If the filename doesn’t contain the student ID, it can also match on SMS or CRM entity ID. Suggested format should be “Student_StudentID”, or “StudentID_Student”.

Alternatively, you can just name all the photos with their ID numbers.

Info

INFO:

Paradigm supports and accepts zip files, but not 7zip, bzip or other compression formats currently. Images accepted: jpg, png, gif and gd2, however, all will be saved to the jpg format. Transparency, animation and other additional file headers will be ignored.

FILE SIZE REQUIREMENTS:

NOTE:

Paradigm has a maximum permitted file size per upload and that is at 80MB, and the maximum supported file size per upload is 1.91MB.

Info

INFO:

Files can be uploaded as an archive collection or as single images. Paradigm supports and accepts zip files, but not 7zip, bzip or other compression formats currently. See below instructions on how to create a zipped file for all your photos.

Status
colourYellow
titleHOW To
Zip a File

Info

INFO:

You can also refer to this Microsoft article on how to https://support.microsoft.com/en-us/windows/zip-and-unzip-files-8d28fa72-f2f9-712f-67df-f80cf89fd4e5#:~:text=To%20zip%20(compress)%20a%20file%20or%20folder&text=Press%20and%20hold%20(or%20right,created%20in%20the%20same%20location..

Status
colourGreen
title1
,
Status
colourGreen
title2
,
Status
colourGreen
title3
,
Status
colourGreen
title4
After making sure that all your photos are in their required filenames, and are already placed in one folder, right-click the folder, select Send to, and then select Compressed (zipped) folder. A new zipped folder with the same filename will appear in the same location.

Status
colourGreen
titlestep 2
Upload Student Photos in Paradigm

Status
colourGreen
title1
,
Status
colourGreen
title2
,
Status
colourGreen
title3
Choose the System menu > Bulk Upload Student Photos > An UPLOAD STUDENT PHOTOS Form will appear for you to upload the photos.

Status
colourGreen
title4
On the UPLOAD STUDENT PHOTOS Form, set the “Student Number position in File name” section to

  • 🔘Start if you followed the format of having the student Id at the start of the filename “StudentID_Student”, an example would be “100001_Student”.

  • Select the 🔘End option if it’s the other way around.

Status
colourGreen
title5
Change the “How is the student being associated with the file?” to

🔘SMS Entity ID or 🔘CRM Entity ID if your photo filenames are not set to student ID.

Status
colourGreen
title6
Click the Choose file button and locate the zipped folder of the photos that you’ve created a while ago. The student_photo_folder_name.zip file will appear beside the Choose file button.

Status
colourGreen
title7
Click the UPLOAD STUDENT PHOTOS button to upload the photos to the system.

Tip

After clicking the UPLOAD STUDENT PHOTOS button, a FILE UPLOAD RESULT Form will appear below, giving you details of the status of the upload.

back to top

Anchor
RelatedPages
RelatedPages

Related Pages

Filter by label (Content by label)
showLabelsfalse
max5
showSpacefalse
cqllabel in ( "student-enrolment" , "student-file" , "student" )

Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading

Paradigm Knowledge Base Home