Objective
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Overview
The Bulk Course Edit screen is used to edit course enrolment details which requires sometimes to be edited in bulk for data entry efficiency. There are two bulk actions involved to complete this workflow, one is to bulk generate the student list, then the Bulk Course Edit screen to edit some course enrolment fields. This knowledge article will provide a workflow for editing/updating students' course enrolment-related information in bulk.
Complexity:
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WarningThe Bulk Course Edit screen is intended for experienced users of Paradigm with a deep understanding of how bulk changes to records may impact both government and internal reporting obligations. |
Assumptions
The user has an understanding of the Australian Tertiary Education System / VET Sector
Student have already been created and enrolled into Courses
The user is able to target with precision only the records that should be included in the bulk update
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Key Terms and Concepts
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Bulk ListA list of one or more processes of selection of student data that the user has added to a temporary list for the purposes of performing a bulk action of some kind. A temporary list of Students on which a bulk action or process is to be performed. Bulk lists can be generated from the report builder or from the Search Course section. The bulk list needs to include Course Enrolment Id to function. |
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Creating Bulk List using Report BuilderThe Report Builder is a tool located in the reports section of the system, that allows for reports to be built and customised to suit the institutions' needs. Firstly the required fields are added to the report, then joiners and options are used to filter the fields and results, and finally, the format of the report is selected. Reports can be saved to reused or built and used once as required. Saved reports can be allocated to selected permission levels allowing lower-level staff to run reports with the minimal amount of field options required. Reports can be written directly with SQL if the power user is able to do so. |
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Bulk Course Edit - Available Fields to Edit
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Implications
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INFO: Older versions of the Bulk Course Edit screen offered only a limited set of course enrolment related fields that could be |
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targeted in a bulk update run. The newer version of this screen allows for the inclusion of any field from the course enrolment record. |
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Warning |
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WARNING: |
Bulk List = a list of one or more process of selection of student data that the user has added to a temporary list for the purposes of performing a bulk action of some kind
The Bulk Course Edit screen is intended for experienced users of Paradigm with a deep understanding of how bulk changes to records may impact both government and internal reporting obligations. |
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USE CAUTION: When updating bulk information or enrolling students into units in bulk care must be taken to ensure that only the students who should be updated/enrolled appear in the initial list |
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. Errors from bulk updates are much harder to fix as they need to be manually fixed |
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one at a time |
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as there is not a bulk undo option. This function should be reserved for higher-level staff or power users who understand the complexities of the system. |
Workflow
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How to Bulk Edit Course | Edit Enrolments from a | list Bulk List of Students
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Click on the Student tab in the side menu Click on the Search Course option in the side menu. Select the required course from the Course Name drop box Select the Enrolment Status required from the enrolment status drop box. (These two are required to produce a list) Select any other options to reduce the results. Click on the Search Course Enrolments button Select the Tick the boxes next to the required students (or tick the select all option at the top of the tick box section). Scroll to the bottom of the list and click the Add enrolments to list button. A bulk list of student enrolments has now been created. If any of the Students need to be removed from the list click on the Remove icon Click on the Bulk Course Edit option in the side menu. Scroll down to the Scheduled Unit Search section Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria) Click on the Search Scheduled Units button Click on the tick boxes next to all of the required units (or click on the pencil icon if one one units is required) Click on the Enrol into Selected Scheduled Units button. to EnrolThere are three ways to create the bulk list of students that you want to edit the course enrolments via Paradigm’s User Interface. Depending on the complexities of your student cohort/criteria, and how your current students' data are coded, you have the option to choose either of these three possible ways of creating your bulk list: (
You can search for students via this screen by Course Name, Enrolment Status, Institution, Funding Type, Start and End Date, Contact Mode and Hours, Order By, and Agent. Refer to the instructions on this workflow How to ADD a List of Students to a Bulk List. (
Upload a list from a CSV Source File. You can use this option if you have an existing (valid with all the required fields matching to Paradigm) CSV file with a list of students that you want to edit the course enrolment details. Refer to the instructions on this workflow Student > Upload Bulk List. (
If you want to build a list of students to enrol using your existing saved report or generate a new report with your own criteria/conditions, then this is the best way for you to create the bulk list. Refer to the instructions on this workflow Report Builder > Bulk Student Select.
After creating the bulk list of students to whichever method you choose from the options above, you are now ready to proceed to edit the Course Enrolments details of the students in bulk. NOTE: You should have a bulk list ready [following from the
You can also remove student(s) at this stage (by clicking the REMOVE button on the right – against the student record to be removed) whom you don’t want to include in the bulk course edit action.
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Refer to this how-to guide: How to | Produce Students Select Report |
Further reading
Enrol Students to Scheduled Unitsfor the instructions. |
Related Pages
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages
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| Further Reading
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