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Table of Contents

Objective

Upon Completion of this KB the user will be able to search for Grade types within the Paradigm system.

Assumptions

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Overview

Paradigm supports the use of concurrent grading systems to give providers flexibility on how academic outcomes are awarded to course enrolments, unit enrolments, and assessments. The grading system within Paradigm is also equipped to handle changes to grading schemas that are necessary to make over time. This knowledge article will provide a detailed workflow on how you can search, add, and edit grade items according to the business requirements of your institution.

Complexity:

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Workflow

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titleAssumptions

Assumptions

  • Your account is able to access the SYSTEM menu.

  • You have an understanding that making changes

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  • to the Paradigm Grading System may significantly impact historical records and the generation of reports including the Academic Transcript.

  • You have

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Grade Types

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Fields within the Grade types

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  • been authorised by your institution to make changes to the Grading System.

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titleKey Terms and Concepts

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KeyTermsAndConcepts

Key Terms and Concepts

Select the links below for a detailed explanation of some of the key terms and concepts in relation to this Paradigm feature:

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Grade Types

Note

BE ADVISED:  The choice of grade schema at a unit enrolment or assessment level can be defined against each unique base course record. If the grade schema is not defined then the system will default to using Assessment Grade and Unit Grade.

The default configuration of Paradigm includes a set of generic grade types that reflect common grading systems used by Australian-based education providers.

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Assessment Grade = default grading system used when marking assessments within Paradigm

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Competency Grade = a Competent / Not Yet Competent grading system intended for use by VET providers

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Course Grade = defines the set of progression statuses that can be assigned to a student course enrolment

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ELICOS = basic grading system intended for Providers offering language studies

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Unit Grade = default grading system used within Paradigm for assigning academic outcomes to student unit enrolments

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Grade Item Fields

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Grade Id – A unique ID Code that you choose for your institution, that identifies this specific grade within this grade type.

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Grade Type Id – System-generated code that identifies the grade type, and is common across all grade items of that same grade type id.

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Grade – Abbreviated code for the grade item e.g. HD, DN CR

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Grade

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Points – The number of points contributed to the

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Grade Point Average and the calculation of the Weighted Average Mark.

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Order – The order or sequence number for the grade item to appear in

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Visibility – This allows you to choose whether the grade item appears in relevant dropdowns, by setting the visibility status to Hidden or Visible.

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Description – Full name of the grade item e.g. High Distinction, Distinction, Credit, etc.

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Descriptor – [Optional] An alternative description used for a system-generated report.

Note

BE ADVISED:

Setting the Minimum and Maximum Mark should not overlap with other grade items within the same grade type id, otherwise, Paradigm won’t know which grade to choose to make the conditions true.

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Minimum Mark – The minimum percentage grade required to achieve this grade.

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Maximum Mark

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– The maximum percentage grade required to achieve this grade

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.

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Result Status – The unit status that is paired with this grade item e.g. when setting a

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pass equivalent the status should be "Completed", and when setting a

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fail equivalent the status should be "Fail".

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Contributes to Credit Points

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– Indicates whether this result contributes to a

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Grade Point Average.

Info

INFO: This field is not required and should be left blank for Higher Education Grading System.

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Outcome Identifier - National

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– The AVETMISS compliant national code for this grade

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identifies this result.

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  • Competency achieved / Pass
  • Competency not achieved / fail
  • Continuing Enrolment - Enrolment activity end date occurs in a future collection year
  • Credit Transfer
  • Non-assessable enrolment - Satisfactorily Completed
  • Non-assessable enrolment - Withdrawn or not satisfactorily Completed
  • Recognition of Current Competency - granted
  • Recognition of Current Competency - not granted
  • Recognition of Prior Learning - Granted
  • Recognition of Prior Learning - Not Granted
  • Result not yet available - Module is scheduled for Completion in the current collection year
  • Withdrawn

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Allowed to Recalculate – If set to NO, this will not change the final unit outcome.

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Final Mark Result – This field is only to be used at the Assessment Level. If a student obtains enough marks or less to pass a unit but still fails on the hurdle condition.

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Grade Point Average (GPA)

Grade Point Average (GPA) is a summary statistic that represents a student’s average performance in their studies over a stated period of time, such as one semester or over the entire course. GPAs are numbers that are often calculated to two decimal places. They are used as indicators of average grade (numerically) to provide a less ambiguous and more concrete measure of student performance than a lettered grade. GPA is also used for sorting groups of students into rank order for awards and merits.

GPA requires the allocation of grade points to each unit enrolment outcome. Specifically, this involves allocating a grade point value (e.g. 5) to a specific letter score (e.g. credit). Australian providers differ on the exact grade point scale to use, but the process is always the same. We implemented GPA in a way that reflects industry practice. You may define your own GPA scale by adding the relevant information to the grading schema defined in the user interface, Go to SYSTEM > Search Grade Type > search for UNIT_GRADE >, and then Edit Grade Points against each Grade Type.

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Weighted Grade Point Average (Weighted GPA)

This value represents the weighted grade points for all unit enrolments that contain a grade point value. ie The grade points is not blank. The formula for this field is as follows
 sum(Grade Points * Credit Point) / sum(Credit Points)

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Weighted Average Mark (WAM)

Note

BE ADVISED: The Weighted Average Mark (WAM) calculation requires the following fields to be populated within Paradigm:

  • Grade description (student unit enrolment)

  • Final Grade Percentage (student unit enrolment)

  • Credit points (student unit enrolment and/or base unit)

  • Grade Point (grade schema)

NOTE: Weighted Average Mark calculates based on the rule that a unit enrolment has been assigned a published grade that has a Grade Point value attached on the associated grade schema.

You can check that by going to System > Search Grade Type > Search for UNIT_GRADE, check whether Grade Points have been set against each grade.

Weighted Average Mark (WAM) is calculated based on a student’s actual marks (e.g. 58, 65, and so on) and the year level and weighting level defined at each base unit. If no weighting level is defined at the base unit then the system will assume a weighting of one.

Here is the detailed calculation method the system follows:

  • Multiply the unit mark (Final Grade Percentage) by the unit credit point value (Credit Points) and then by the weighting level

  • Sum the resulting values (Weighted Marks)

  • Multiply the unit credit point value (Credit Points) by the weighting level

  • Sum the resulting values (Weighted Credit Points)

  • Divide the sum of the Weighted Marks by the sum of the Weighted Credit Points

  • Calculate to three decimal places.

You can find the Calculated WAM button on the student’s course enrolment page.

Unit

Credit Points

GPA

Weighting Level

Mark

Grade

Included In WAM

Weighted Marks

Weighted Credit Points

WAM101

12

0

1

22

F

Yes

12 X 1 X 22 = 264

12 x 1 = 12

WAM102

12

4

1

78

D

Yes

12 x 1 X 78 = 936

12 x 1 = 12

WAM103

12

1

90

HD

NO

NA

NA

WAM104

12

2

1

E

NO

NA

NA

WAM105

12

3

68

C

YES

12 x 1 x 68 = 816

12 x 1 = 12

WAM106

5

2

99

HD

NO

NA

NA

WAM107

12

6

2

91

HD

YES

12 x 2 x 91 = 2184

12 x 2 = 24

WAM108

8

4

2

80

D

YES

8 x 2 x 80 = 1280

8 x 2 = 16

Totals

5480

76

Using the above table the WAM is calculated as follows: 5480 / 76 = 72.10

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Grades and Enrolment Status

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Code

NOTE: Certain grades need to be paired with enrolment status codes. e.g. a Fail grades needs to be paired with a Failed Status code so that the student is able to re-take the unit again in a subsequent study period and report the failed HEIMS status code for the unit.

Enrolment Status Code

Grade

Enrolled

No Grade / Select Grade

Completed

  • HD

  • DN

  • CR

  • Pass

  • NGP

  • Concede Pass

  • Withheld

Failed

Fail

Exempt

  • RPL

  • RPE

  • Credit for Prior Learning

Incomplete

Incomplete

Withdrawn

  • WD (Withdrawn)

  • WN (Withdrawn Not Failed)

  • WPC (Withdrawn Pre-Census)

  • WF (Withdrawn Fail)

Audit

Audit

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Multiple Grade Schema

Multiple grades schema can be used in Paradigm at the same time for different Courses. For example, a VET level course uses Competency Achieved / Competency not Achieved as opposed to a Higher Education Course that uses the HD, DN, CR, P, F system. When a Course of Study is established, the

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grading schema to be used for it can be selected as part of the

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setup. This is achieved by setting the Unit Grade type and the Assessment Grade type options within the Course record. When this option has not been set or selected (the field is left blank) the system will default to using the unit_grade for the grading system.

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Percentages and Grades

NOTE:

When final grades are either entered or imported from LMS (e.g. Blackboard or Moodle) the system won't round grades up or down.

For example, if a CR requires a minimum grade of 60.0 and the student achieves a 59.99 the grade will be recorded as the lower grade of a Pass. 

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Implications

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Note

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BE ADVISED:

Changing any of the grade values will cause historical reports to print according to the new grade values. Consult

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with your "Nominated Contact Person" or other Paradigm

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Expert before making any changes. If you are the "

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Nominated Contact Person" or Paradigm

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Expert for your institution and need further help, please consult the Silverband Helpdesk for more information.

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NOTE:

Updating the grading system is not a frequent or regular occurrence, and is usually done when the institution is changing from one grading system to another e.g. from

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numerical grades to letter grades, or when adding a new grading system (e.g. Vocational Learning of Competency Achieved, Competency not Achieved).

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Workflow

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titleA. Search for a Grade Type

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Search for a Grade Type

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INFO:

If you want to search for a Grade Type by Id or a keyword of the Grade System, you can do so by typing in the Grade Type Id field and click the SEARCH GRADE TYPES button after. However, if you want to search for all the Grade Types to display, follow the instructions below.

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Choose the System menu > Search Grade Type > Click the SEARCH GRADE TYPES button.

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After doing the steps above, a list of all Grade Types will appear as shown below. Select on the Blue hyperlink next to the Grade type to be viewed (e.g. Assessment Grade, Competency Grade, Course Grade, ELICOS Grade, or Unit Grade)

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  1. Load all Grade Types by following the steps in the How to Search Grade Types section above.
  2. Click the blue hyperlink next to the Grade Type to be viewed (e.g. Assessment Grade, Competency Grade or Unit Grade)
  3. Click on the Add Grade  Image Removed button
  4. Enter the new data into all of the required fields
  5. Click on the Save Grade Image Removed button

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  1. Load all Grade Types by following the steps in the How to Search Grade Types section above.
  2. Click the blue hyperlink next to the Grade Type to be viewed (e.g. Assessment Grade, Competency Grade or Unit Grade)
  3. The individual grades within that Grade Type are now shown in a list on the screen
  4. Click on the Edit icon Image Removednext to the Grade Type to be edited
  5. Update the required fields
  6. Click on the Save Grade Image Removed button

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After selecting a Grade Type to view, a screen the same as below will display all the possible grades a student can achieve on that specific Grade Type.

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Info

INFO: In the example above, all possible grades a student can get after completing a unit are displayed.

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titleB. Add a New Grade Item to a Grade Type

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Add a New Grade Item to a Grade Type

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Choose System > Search Grade Type > Click the SEARCH GRADE TYPES button.

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A list of all Grade Types in the system will appear as shown below. Select the Grade Type that you want to add another possible grade item to.

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After selecting a Grade Type to add another possible grade item, a screen the same as below will display all the possible grades a student can achieve for that specific Grade Type. Click the ADD GRADE button to add another possible Grade of that chosen Grade Type.

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INFO: In the example above, a UNIT_GRADE Type is chosen.

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A form to add another possible grade of your chosen Grade Type will appear. Fill out the “GRADE ITEM DETAILS”Form. Refer to the “Grade Type Fields” section above under the “Key Terms and Concepts” heading for the description of each field.

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Once all the details have been filled out, click the SAVE GRADE button to add the newly created possible grade a student can get on that Grade Type.

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titleC. Edit an Existing Grade Item

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Edit an Existing Grade Item

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Choose System > Search Grade Type > Click the SEARCH GRADE TYPES button.

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A list of all Grade Types in the system will appear, as shown below. Select the Grade Type that you want to edit.

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After selecting a Grade Type to edit, a screen the same as below will display all the possible grades a student can achieve within that specific Grade Type. Locate the Grade item that you want to edit and click the PENCIL📝 icon to edit.

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NOTE: In the example below, the D grade under the UNIT_GRADE Type has been chosen.

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A form to edit the details and conditions of the chosen possible grade under a Grade Type will appear. Update the fields as necessary, while ensuring that any fields that must be unique, are not changed to overwrite an existing record with that value. Refer to the “Grade Type Fields”section above under the“Key Terms and Concepts” heading for the description of each field.

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After editing the fields, click the SAVE GRADE button to apply the changes.

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