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This knowledge base article outlines how the system supports students to amend their session enrolments after they have already been enrolled in their units during a given semester and they now wish to change their session preferences. The details that can be changed on the screen will be different depending on whether the user has the Student permission level or the Fulladmin permission level. Both scenarios will be described here.This screen (student_units_sessions.php) allows students to amend their session enrolment directly. As an administrator, there are settings and configurations that need to be maintained to ensure that the student can only edit sessions as intended.
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Assumptions
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Student Permission View
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title | How to get to the screen |
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After logging into the Paradigm, students should follow the menu path Student > Summary, then click on the Sessions from the side menu.
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Note |
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BE ADVISED When a student attempt to go to this URL directly (…/student_units_sessions.php) without loading the Student Summary screen first, they might encounter the following error message that prompts them that they must load a course enrolment before beginning their session selections. |
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title | Course Enrolments Section |
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This section displays a list of past and current course enrolments for the student. To ensure the correct course enrolment is loaded, you can click on the binoculars icon to switch between the currently loaded course enrolment record.
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title | Session selection scenarios |
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Scenario 1
When a class reaches its capacity, students will see the Availability message ‘Class is Full' and the session will no longer be selectable as shown in the screenshot:
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Scenario 2
When today’s date is outside of the time period id 'SESSION_EDIT', students will see the availability column showing the status ‘Closed to Changes’.
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title | Session Enrolment Status |
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When the student successfully enrols at the session time they chose, the Availability status changes from ‘Available’ to ‘Enrolled' and the success message is shown at the top of the screen.
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Full Admin Permission View
NOTE:
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Session Settings and Configurations
There are three configurations that are related to the Student Session Enrolment screen:
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1. Time Period ConfigurationIf you are a Full Admin user of the system, you will see a SESSION CONFIGURATION section above the screen with the following information:
The first two are time period configurations that will be discussed here, while the third one is to be configured by the Silverband Support team only- more details here. |
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Time Period Configuration Anchor | | new-time-period | new-time-period | Two
Time Period Id | Type | Name | Note | |
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1 | SESSION_EDIT | CONFIGURATION_PERIOD | Controls what is editable via Student Units Sessions screen | When today’s date is outside of this time period range, students will see the availability status showing ‘Closed to Changes’ |
2 | SESSION_EDIT_PERIOD | CONFIGURATION_PERIOD | Controls when Students can use Student Units Sessions screen | When the session period is outside of this time period range, students can access the session screen but they will see the availability status showing ‘Not Accepting Changes’. |
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2. Label Id and Value Reference Table Anchor | | labelreferencetable |
Label Id - Search and edit the Label | Label Value - what to show in the Availability column |
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| Closed to Changes |
| Not Accepting Changes |
| Not Accepting Changes - Deadline has Passed |
| Not Accepting Changes - Census Date has Passed |
| Session is Restricted |
| Session is Available |
| Session is Cancelled |
| Session is Required |
| Session is Mandatory |
| Cannot enrol in duplicate sessions |
| Enrolment Required |
| Class is Full |
| Session shares the same group as a mandatory enrolment |
| Enrolled |
| Available |
| Available or Enrolled |
Table column headings (if you wish to make changes) | |
| Session Day |
| Date |
| Start Time |
| End Time |
| Session Type |
| Teacher |
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| System Configuration |||||||
Anchor | systemconfig | systemconfig | System configuration
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3. Additional Session Settings and ConfigurationsIf you are a Full Admin user of the system, you will see a SESSION CONFIGURATION section above the screen with the following information: The first two configurations are discussed above, while the third one is maintained by the Silverband Support Team only. If you need to change the following logic, please raise a helpdesk ticket and our team will be able to assist you:
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Overview | Assumptions | Student Permission View | Full Admin Permission View| Related Pages
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Session Enrolment Sections
Refer to the following notes on the different sections when editing the sessions:
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Navigate to the pageStudent Permission LevelThe students can access the page via the Student > Sessions menu on the side. Admin Permission LevelThe Session Enrolment screen can be accessed via the Student > Course Enrolment > Sessions menu on the side. A Note when Loading the pageThis screen (student_units_sessions.php) allows students to amend their session enrolment directly. When a student uses this URL directly (…/student_units_sessions.php) without loading the Student Summary screen first, they might encounter the following error message that prompts them that they must load a course enrolment before beginning their session selections. This is the same for Admin users, a student course enrolment record must be loaded first, else, an error in the screenshot below will be displayed. |
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Course Enrolments SectionThis section displays a list of past and current course enrolments for the student. To ensure the correct course enrolment is loaded, you can click on the binoculars icon to switch between the currently loaded course enrolment record. |
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Session selection scenariosScenario 1When a class reaches its capacity, students will see the Availability message ‘Class is Full' and the session will no longer be selectable as shown in the screenshot: Scenario 2When today’s date is outside of the time period id 'SESSION_EDIT', students will see the availability column showing the status ‘Closed to Changes’.
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Session Enrolment StatusWhen the student successfully enrols at the session time they chose, the Availability status changes from ‘Available’ to ‘Enrolled' and the success message is shown at the top of the screen. |
Workflow
NOTE:
The instructions below assume that you have already configured the correct Session page Time Periods and the students are already enrolled on the units.
1. For admin users, load the student and the course enrolment record where you want to edit the sessions, while for students, log in to your account and load the Summary screen, see above notes.
2. Navigate to Student > Sessions menus for Student Access level or Student > Course Enrolment > Sessions menus for Admin users of the system.
3. For students with two or more course enrolment records in the system, go to the COURSE ENROLMENTS section and select the required course, else, proceed to the next step.
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4. With the Course Enrolment record loaded, navigating to the Sessions page will display all the unit enrolments and sessions. Edit the preferred sessions per unit enrolment.
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5. After selecting the preferred session, click the ENROL INTO SELECTED SESSIONS button. A success message will appear and the student is now enrolled on those selected sessions. Note the status will now be set as Enrolled on those sessions that you just enrolled into.
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6. Repeat steps 4-5 to edit the preferred session on other enrolled scheduled units.
Paradigm Knowledge Base Home | Overview | Session Settings and Configurations| Session Enrolment Sections| Workflow
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