Objective
Upon completion of this KB article you will have an understanding of how to Search, Add and Edit Provider records within Paradigm.
Complexity: MEDIUM
Page Contents
Assumptions
You have the minimum required level to access the Provider tab and an understanding that making changes within this section has system wide implications.
You have an understanding of the Australian Tertiary Education System / VET Sector.
A provider record must have been created and saved before trying to assign a role to that provider
Key terms and concepts
A provider is an organisation that has relationships to people reflecting some form of service they provide in an education context. Examples of services include a campus, a higher education provider, work experience business etc. In the context of Paradigm, the organisation is defined once as a provider. The type of provider is further distinguished through the assigning of one or more roles.
Provider Roles
Roles are assigned to providers as a way of defining the types of relationships they may have with other records within Paradigm. Assigning the correct role to a provider is critically important to ensure that various features function correctly.
The table below outlines the intended use of each role:
Role | Description |
---|---|
Education Provider | Default role assigned to all providers |
Educational Program Provider | Associated with course enrolment records (i.e. the campus) |
Educational Unit Provider | Associated with base units and scheduled units (i.e. the campus) |
Education Agent | Identifies the provider as being an agent for the purposes of student recruitment |
Training Organisation | Associated with AVETMISS reporting |
HEIMS Higher Education Provider | Associated with HEIMS reporting |
Training Organisation Location | Associated with an AVETMISS delivery location |
Work Experience Provider | Associated with the work experience module |
Education Payment Agent | Associated with the agent payment workflow |
Diocese | Allows the provider to be assigned as a diocese against the student record |
Seminary | Allows the provider to be assigned as a seminary against the student record |
Communication sender | Allows users to send communications on behalf of the provider using the email address of the provider record |
Health provider | Allows the provider to be associated as a provider of overseas health cover within the OSHC module in Paradigm |
Provider information related fields
The table below outlines the types of information that may be recorded against a provider type record.
Field Name | Required Field | Brief Overview |
---|---|---|
Edit Provider Details Section | ||
Provider Unique Id | X | Unique code to identify the Provider |
Provider TCSI Uid | X | Unique code to identify the Provider allocated by TCSI |
Name | X | The Full and Legal name of the Provider to appear on official documents |
Abbreviation E333 | X | An Abbreviated Provider name to be used in drop boxes and internal system instances |
ABN | The Australian Business Number is a unique identifier issued by the Australian Business Register | |
Trading Name | A business name used to carry out business functions and activities | |
Address Line 1 E427 | Physical address of Provider | |
Address line 2 E428 | Physical address of Provider | |
Suburb E429 | Physical address of Provider | |
Post Code E431 | Physical address of Provider | |
State E430 | Physical address of Provider | |
Country | Physical address of Provider | |
Phone | Contact Phone number of Provider (Work phone) | |
Fax | Fax Number of Provider | |
Other Phone | Other Contact Phone numbers of Provider (Home phone) | |
Mobile | Mobile phone of Provider (Mobile phone) | |
Primary contact of Provider's email address | ||
Web URL | Provider's Web address | |
Logo image | Primary logo or branding image for use in system generated letters or reports | |
Web image | Secondary logo or branding image primarily used in various Paradigm screens | |
Invoice Fee Code | Abbreviated Fee Code eg SF - Star Fleet Academy | |
GST Amount | The amount of GST charged 10% | |
HE Provider Code E306 | The Higher Education Code allocated to each Provider by the Government | |
Agent Commission Percentage | the percentage amount paid to this agent for referring a student | |
Agent Category |
| |
Agent Focus | ||
Agent Sales Representative | ||
Agent Contact Person | Primary contact for Agent | |
Agent Contract Original Date | ||
Agent Contract Renewal Date | ||
Provider Status | X |
|
Provider Course Id Type |
| |
SVP Agent | SVP stands for Streamlined Visa Processing Agent | |
AHEGS Provider Print Details | Provider specific details that are to be optionally printed on each AHEGS | |
CRICOS Provider Code | The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) is a register of Australian education providers that recruit, enrol and teach overseas students. Registration on CRICOS allows providers to offer courses to overseas students studying in Australia on student visas. | |
Related Bank Account | ||
Parent Reporting Provider | The parent provider to be reported, or this provider if it is the parent provider | |
Effective From Date E609 | The date the TCSI provider record is effective from | |
Effective To Date E610 | The date the TCSI provider record is due to expire | |
Validation Status | The Status from TCSI of the provider record | |
Last Validated | The date the TCSI provider record was last validated on | |
Vet Provider Details | ||
Statistical Local Area | ||
Training Authority Identifier | ||
Training Authority Name | ||
Training Contract Identifier - New Apprenticeships | ||
Training Organisation Delivery Location Identifier | ||
Training Organisation Identifier | ||
Training Organisation Type Identifier | ||
Addresses Section | ||
Attention Name | Person to address at the Provider | |
To Name | The business name to be shown for the Provider | |
Address Line 1 | Mailing address of the Provider | |
Address Line 2 | Mailing address of the Provider | |
Suburb | Suburb of the mailing address of the Provider | |
Postcode | Postcode of the mailing address of the Provider | |
State | State of the mailing address of the Provider | |
Country | Country of the mailing address of the Provider | |
Phone | Fixed phone number of the Provider | |
Fax | Fax number of the Provider | |
Other Phone | Alternative phone number of the Provider | |
Mobile | Mobile phone number of the Provider |
Provider information required fields
Required Fields | System Required |
---|---|
Abbreviation E333 | X |
Group Name | X |
Party Group Status Id | X |
Provider Unique Id | X |
Provider TCSI Uid | X |
Workflow
Further Reading
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Advisor Reports (Paradigm Knowledge Base)
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NAT00010 - Training Organisation File (Paradigm Knowledge Base)