Overview

This page provides the workflows on how to view and edit details related to a student's graduation.

Complexity: LOW

Navigation

Workflow

Assumptions

The student has completed the course;
You have an access level that allows you to create or edit student records; and
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used relating to graduations.

Key Terms and Concepts

FORM FIELDS GRADUATION DETAILS

Key Term	Brief Overview	Used By Education Sector
Graduand	Is the student ready but pre-graduation	Both
Graduation Date	The date the student graduated	Both
Graduation Status	Graduand Graduated Pending	Both
Certificate	Has the student received their parchment / certificate Yes No	Both
Certificate Date	Date the certificate was produced	Both
Graduated Award	The full name of the course / Award the student has / will complete to appear on the parchment.	Both
Academic requirements complete	Has the student met all of the Academic requirements to complete the course. Yes No	Both
Award Application sent	The date the confirmation of completion sent to the student	Both
Information date sent	The date the graduation information pack was sent to the student	Both
Award Application date received	The date the confirmation of completion information received back to institution	Both
Attending Ceremony	Will the student be attending the ceremony Yes No	Both
Ceremony Date	The date the ceremony is scheduled for	Both
Ceremony Location	The ceremony location the student is planning on attending.	Both
Parchment Number	The unique Parchment id number - Can be system allocated if required	Both
Transcript Number	The unique Transcript id number - Can be system allocated if required	Higher Education
SOA Number	Statement Of Attainment - Can be system allocated if required	VET
All requirements complete	Has the student completed all requirement to graduate (not just academic) e.g. Exit interviews, returned all materials to library, finance check for outstanding fees, returned any borrowed equipment.	Both
Academic Dress Required	Does the student required academic attire? Yes No	Both
Gown Size	The size of graduation gown required for student	Both
Trencher Size	Cap / Morter board / Bonnet Size	Higher Education
Hood Purchase	Hood / Stole / Cord size &/or colour	Both
No of Graduation guests	The number of guests / tickets required for attending the ceremony for this graduand	Both
Notes	Any additional notes required - e.g.Student has mobility issues requires assistance with stairs at ceremony venue.	Both
Other certificate number

Implications

NOTE

The pages, fields and buttons that you can see, and the items you can edit, are based on:

how the Paradigm system is configured for your institution, and
the options that are made available by your institution, and
the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

BE ADVISED

Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment.

Workflow

How to Edit Graduation Record

HOW TO Edit a Graduation Record

Load the Student Record, follow the steps here: Student - Search
Click on the Course Enrolment option from the side menu.
Click the Course option and expand it.
The COURSE ENROLMENT LIST section at the top of the page shows you a list of all course enrolments for this student.
Click on the ACTIONS button on the same row for the Course to be edited.
Select the Edit Graduation option in the Actions menu.
On the GRADUATION section and add or edit any required details.
Click on the SAVE GRADUATION DETAILS button.