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Overview

This page provides the workflows on how to view and edit details related to a student's graduation.

Complexity: LOW

Navigation

Workflow

 Assumptions

Assumptions

  • The student has completed the course.

  • You have an access level that allows you to create or edit student records.

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used relating to graduations.

 Key Terms and Concepts

Key Terms and Concepts

Key Term

Brief Overview

Used By Education Sector

Graduand

Is the student ready but pre-graduation

Both

Graduation Date

The date the student graduated

Both

Graduation Status

  • Graduand

  • Graduated

  • Pending

Both

Certificate

Has the student received their parchment / certificate

  • Yes

  • No

Both

Certificate Date

Date the certificate was produced

Both

Graduated Award

The full name of the course / Award the student has / will complete to appear on the parchment.

Both

Academic requirements complete

Has the student met all of the Academic requirements to complete the course.

  • Yes

  • No

Both

Award Application sent

The date the confirmation of completion sent to the student

Both

Information date sent

The date the graduation information pack was sent to the student

Both

Award Application date received

The date the confirmation of completion information received back to institution

Both

Attending Ceremony

Will the student be attending the ceremony

  • Yes

  • No

Both

Ceremony Date

The date the ceremony is scheduled for

Both

Ceremony Location

The ceremony location the student is planning on attending.

Both

Parchment Number

The unique Parchment id number - Can be system allocated if required

Both

Transcript Number

The unique Transcript id number - Can be system allocated if required

Higher Education

SOA Number

Statement Of Attainment - Can be system allocated if required

VET

All requirements complete

Has the student completed all requirement to graduate (not just academic)

e.g. Exit interviews, returned all materials to library, finance check for outstanding fees, returned any borrowed equipment.

Both

Academic Dress Required

Does the student required academic attire?

  • Yes

  • No

Both

Gown Size

The size of graduation gown required for student

Both

Trencher Size

Cap / Morter board / Bonnet Size

Higher Education

Hood Purchase

Hood / Stole / Cord size &/or colour

Both

No of Graduation guests

The number of guests / tickets required for attending the ceremony for this graduand

Both

Notes

Any additional notes required - e.g.Student has mobility issues requires assistance with stairs at ceremony venue.

Both

Other certificate number

Implications

NOTE

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • how the Paradigm system is configured for your institution, and

  • the options that are made available by your institution, and

  • the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

BE ADVISED

Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment.

Workflow

 How to Edit Graduation Record

HOW TO Edit a Graduation Record

  1. Load the Student Record,  follow the steps here: Student - Search 

  2. Click on the Course Enrolment option from the side menu.

  3. Click the Course option and expand it.

  4. The COURSE ENROLMENT LIST section at the top of the page shows you a list of all course enrolments for this student.

  5. Click on the ACTIONS button on the same row for the Course to be edited.

  6. Select the Edit Graduation option in the Actions menu.

  7. On the GRADUATION section and add or edit any required details.

  8. Click on the SAVE GRADUATION DETAILS button.

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Related Pages


TCSI Related Knowledge Article EARLY EXIT AWARDS PACKET

TCSI Early Exit Awards Packet

Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading

Paradigm Knowledge Base Home

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