Objective
The purpose of the Student HEIMS Edit page is to assist our users to validate HEIMS Reporting related errors with ease. In addition, this page has a very similar layout compared with the content on the new Student TCSI Edit page that we are about to release for the TCSI project.
The Student HEIMS Edit page streamlines the processes of validating the values of HEIMS reportable fields. It consolidates the HEIMS reportable fields from both the Student Edit Details page and Edit Course Enrolment details page.
The Student HEIMS Edit is a temporary page designed to assist you in this transitional period before the TCSI project goes live. Once the TCSI project goes from TCSI read-only mode to TCSI write mode, this page will no longer be used.
Complexity: HIGH
Page Contents
Assumptions
Be advised
The pages, fields and buttons that you can see, and the items you can edit, are based on:
how the Paradigm system is configured for your institution, and
the options that are made available by your institution, and
the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.
For more information please contact your "nominated contact person" or other Paradigm expert.
The student record has already been created.
You always have to load a student record prior to coming to this screen
You have an access level that allows you to create or edit student records.
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used
You have an understanding of the different security levels of access provided to users of Paradigm.
Key terms and concepts
Reporting via TCSI
This method removes the requirement to report student data and information to the government via Hepcat. Due to this change student information is reported earlier and in smaller data packets. The person who enters the data, in essence, becomes the reporter and in many cases this is a different person that who used to send the information via Hepcat. It is therefore imperative that the data is correct, clean and accurate right from the beginning.
There are 3 parts to creating a valid re-portable TCSI record.
Create the student record
Enrol the student into a Course of study
Check and Validate the HEIMS fields
When validating the HEIMS page green ticks will indicate that the data is valid, where a red cross will indicate invalid and needs to be checked and edited. This may mean that data elsewhere reported is in conflict with a response here.
Note
To be able to view some sections as listed below, it is based on the assumption that you have already loaded a student.
No. | Section Name | Overview |
|---|---|---|
1 | COURSE ENROLMENT LIST | A section that lists all course enrolment(s) is/are enrolled by a student. Click on the pencil icon against that course enrolment to edit. |
2 | STUDENT DETAILS | Silverband selected some HEIMS reportable fields from the Edit Student Details screen (Student > Student Details), so you can validate the fields' values faster. Note some fields are read-only. Refer to the below table (Section 2) for more details. |
3 | COURSE ENROLMENT DETAILS | Silverband selected some HEIMS reportable fields from the Edit Course Enrolment Details screen (Student > Course Enrolment > Course), so you can validate the field’s value faster. Note some fields are read-only. Refer to the below table (Section 3) for more details. |
Section 1: Course Enrolment list
This is the same course enrolment list you see from the Edit Course Enrolment Details screen (Student > Course Enrolment > Course).
Section 2: Student Details
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES | NOTE |
|---|---|---|---|---|
E313 | Student No | Read-only | Student > Student Details > Edit Details | |
E403 | Given Names | Read-only | Student > Student Details > Edit Details | |
E402 | Family Name | Read-only | Student > Student Details > Edit Details | |
E315 | Gender | Read-only | Student > Student Details > Edit Details | |
E488 | CHESSN No | Read-only | Student > Student Details > Edit Details | |
E416 | Tax file Number | Read-only | Student > Student Details > Edit Details | |
E314 | DOB | Read-only | Student > Student Details > Edit Details | |
- | Overseas Student | Enable editing | Student > Student Details > Edit Details (International Students Only) | This field will determine what selection options are available in the Course Enrolment Details |
E319 | In what country is your SEMESTER residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
If Australia then HEIMS E319 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | ||
Copy E319 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
| ||
E320 | In what country is your PERMANENT home residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
If Australia then HEIMS E320 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | ||
Copy E320 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
| ||
E346 | Country Of Birth | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
- | Citizenship | Read-only | Student > Student Details > Edit Personal Details | |
E316 | Are you of Australian Aboriginal or Torres Strait Islander descent | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
E386 | Do you have any disability, impairment or long-term medical condition | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
Section 3: Course Enrolment Details
Note
Subject to the student is an overseas student or not, the following fields on display will differ.
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES | NOTE |
|---|---|---|---|---|
- | Course | Read-only | Student > Course Enrolment > Course Details | |
E534 | Start Date | Read-only | Student > Course Enrolment > Course Details | |
- | Expected End Date | Read-only | Student > Course Enrolment > Course Details | |
- | Enrolment Status | Read-only | Student > Course Enrolment > Course Details | |
- | Agent | Read-only | Student > Course Enrolment > Course Details | |
- | Funding Type | Read-only | Student > Course Enrolment > Course Details | |
E358 | HEIMS Resident Indicator | Enable editing (Allow to Copy value from Course enrolment page) | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E329 | HEIMS Mode of Attendance | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E327 | Student Admission | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E493 | Highest Level of Education prior to enrolment | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E572 | Year Left School | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E369 | Tertiary Entrance Score | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | *If student has an entrance score, enter the score into the following field |
E490 | HEIMS Student Status | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E392 | HEIMS Contribution Indicator | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E565 | HEIMS Credit Offered | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | Click on the blue button Read ℹ for more information |
E560 | HEIMS Credit Used | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | Click on the blue button Read ℹ for more information |
E561 | HEIMS Credit Basis | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E564 | HEIMS Provider Type Details | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E566 | HEIMS Credit Institution | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E563 | HEIMS Level Details | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E562 | HEIMS Field Details | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E573 | Highest Educational Attainment 1 | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E574 | Highest Educational Attainment 2 | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E593 | HDR end-user engagement code | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | If the course type on the base course selected as ‘Research’, other options in the drop-down menu will be available. |
E591 | HDR Thesis Submission Date | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | Most of providers do not have HDR students. *HDR stands for Higher degree by research |
E575 | Study Reason Identifier | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | *Only applicable if the student is an overseas student |
E576 | Labour Force Status Identifier | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | *Only applicable if the student is an overseas student |
Workflow
These instructions assume that the student record has been created and the student has been enrolled into a Course of study.
Remember some fields in this section are read only and have taken data previously entered elsewhere in the system.
Further Reading
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Advisor Reports (Paradigm Knowledge Base)
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Bulk Generate Invoice (Paradigm Knowledge Base)
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