Overview
Workflow
Setting up the Scheduled Program
Set Default Values on the Scheduled Program Level
You have the option to set default values on the Scheduled Program Level that will be inherited automatically to every Course Enrolment record that will be created. Refer to the how-to guide section below on how to add the default values on a New Scheduled Program or to Existing Scheduled Programs.
The table below contains all the fields where you can set the default values:
Field Name | Brief Description |
|---|---|
Program Details | |
Enrolment Status | Default Enrolment status you want to set for each Course Enrolment record made against this Scheduled Program (e.g. Applied, Offered, Enrolled) |
Full/Part-Time | Set this field if you want the Course to be studied in either Full or Part Time |
Contact Mode | How you want the Course to be studied. Select from the dropdown menu (On-Campus/Attending, Distance, Online, Multi-Mode, Flexible Learning). |
Funding Type | Select the funding type option from the dropdown menu – if you want to set this Course to have a default Funding Type. |
Fee Type | Option to set the defaullt fee type to either Standard fee or International fee, depending on your fee structure. |
HEIMS Details | |
HEIMS Student Status | Student Status code E490 |
HEIMS mode of Attendance | Mode of attendance code E329 |
VET Details | |
Funding Source National |
|
Purchasing Contract Identifier | |
Purchasing Contract Schedule Identifier | |
Funding Source - State Training Authority | |
Other Details | |
Notes | Default notes set for this Scheduled Program |
Contact | If you want to associate this Course to a specific Contact record. |
Allow Online Application | Select Yes if this Course will allow online application enrolment, else, select No. |
Applicant Session Recall | Yes/No |
How to Add the Default Values
New Scheduled Program
You can add the default values in the process of Adding a New Course Offer in Paradigm. Refer to the instructions on this Knowledge Base article: Add New Course Offer
Edit Existing Scheduled Program
Choose Courses > Course Offers > Search Course Offer menus on the side. Select the Course Id where you want to edit the existing default values.
2. Select the Scheduled Program that you want to edit. Add or edit the default values. Refer to the table above for the description of each field.
NOTE:
The default changes you make to the existing Scheduled Program will not change the values to existing Course Enrolments - only to Course Enrolments that will be created after you’ve made the changes.
Add Scheduled Units to the Scheduled Program
1. After Adding a New Scheduled Program and Setting the Default values, you can now add Scheduled Units that you want to be associated with the Scheduled Program.
2. Choose Courses > Course Offers > Search Course Offer menus on the side. Select the Course Id where you want to edit the existing default values.
3. Select the Scheduled Program that you want to add the Scheduled Unit to.
4. Enter your search criteria for the Scheduled Units that you want to search. Click the SEARCH UNITS button.
5. Click the (plus sign) ➕ against the Scheduled Unit that you want to associate with the Scheduled Program.
Each time you click the (plus sign) ➕ a success message will appear.
It will also be shown in the LINKED SCHEDULED UNITS section above. You also have the option to set the default Enrolment Status for each Scheduled Unit and set the Scheduled Unit record status in this section.
To delete or not associate the Scheduled Unit from the Scheduled Program, just click the DELETE (bin icon) button against the Scheduled Unit.