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Objective

Once you have read this article you will be able to add Examiners to Student records and add Examiners reports


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Assumptions

  • You have an access level that allows you to create or edit student records.
  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used.
  • You have an understanding of the different types of Government reporting within the Higher Education and VET Sectors.
  • You have an understanding of Thesis and HDR requirements for reporting to Government and within your own institution

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • how the Paradigm system is configured for your institution, and
  • the options that are made available by your institution, and
  • the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

Key terms and concepts


Field NameBrief OverviewSample Data
Review DateDate field (use date picker)


Review Date CompletedDate field (use date picker)


Review Reminders date (The Email reminder to prepare the review)Date field (use date picker)


FeeThe Fee required for the review to take place1000.00
Amount PaidAmount paid to this reviewer as payment for services. Numerical field do not enter $500.00
Payment date (Date payment was made for the review)Date field (use date picker)


Review date sent (Date work was submitted for review)Date field (use date picker)


Review panel Name
Mid Term First year Thesis Review
Please enter a description for the purpose of the review
Progress on First stage review
Please enter the outcomes of the reviewText fieldJames has made good progress for his first stage. He will need to keep in mind the volume of data required for a thesis of this kind and ensure that the data doesn't overwhelm the analysis of the data
Student has been advised the following

 
 
 


Reason for unsatisfactory course progress

 
 
 
 
 


Please enter any notes about the review

Text field

James has presented some comprehensive data as the starting point for his thesis
Please enter the members of the review committeeText fieldDr Bob Da Builder, Dr Jasmine Vine, Dr Teresa Green
Action Agreed / Intervention strategies to be implemented

 
 

 
 
 
 
 
 
 


Agreed action notesText fieldWe will meet again in 3 months to review James Progress.



Implications

List and explain potential issues, problems or impacts that can be expected or anticipated as a result of completing the tasks listed in the Workflow section of this article.


Workflow

How to add Examiners to a Student record

  1. Click on the Student tab in the side menu
  2. Click on the Search option in the side menu
  3. Enter at least one of the following options in to the relevant search box: 
    • Student No, 
    • Preferred Name, 
    • Given Name, 
    • Family Name / Surname, 
    • Previous Last Name
  4. Click on the Search Studentbutton.
  5. This will show a list of students that meet these criteria
  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 
  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
  8. The student's record has now been loaded into the Student Summary page.
  9. Click on the Action menu net to the Course to be loaded. The Action menu will open
  10. Click on the Edit Course enrolment option.
  11. Scroll down to the Contact search section
  12. Enter either the First name, last name or Contact role and click the Search all Contacts  button
  13. Scroll to the bottom of the page where the Contact have now been loaded
  14. Click on the  Add Examiners as contact icon 
  15. The Examiner has now been added

How to Add an Examiners Report

  1. Click on the Student tab in the side menu
  2. Click on the Search option in the side menu
  3. Enter at least one of the following options in to the relevant search box: 
    • Student No, 
    • Preferred Name, 
    • Given Name, 
    • Family Name / Surname, 
    • Previous Last Name
  4. Click on the Search Studentbutton.
  5. This will show a list of students that meet these criteria
  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 
  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
  8. The student's record has now been loaded into the Student Summary page.
  9. Click on the Action menu net to the Course to be loaded. The Action menu will open
  10. Click on the Edit Course enrolment option.
  11. Scroll down to the Examiners section
  12. Click on the Add Examiners report icon 
  13. Scroll down to the Student Review details section
  14. Add all the required information and details to the report
  15. Click on the Save Student Review Button 


How to Edit an Examiner

  1. Click on the Student tab in the side menu
  2. Click on the Search option in the side menu
  3. Enter at least one of the following options in to the relevant search box: 
    • Student No, 
    • Preferred Name, 
    • Given Name, 
    • Family Name / Surname, 
    • Previous Last Name
  4. Click on the Search Studentbutton.
  5. This will show a list of students that meet these criteria
  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 
  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
  8. The student's record has now been loaded into the Student Summary page.
  9. Click on the Action menu net to the Course to be loaded. The Action menu will open
  10. Click on the Edit Course enrolment option.
  11. Scroll down to the Examiners section
  12. Click on the Edit Examiner icon 


How to Email an Examiner

  1. Click on the Student tab in the side menu
  2. Click on the Search option in the side menu
  3. Enter at least one of the following options in to the relevant search box: 
    • Student No, 
    • Preferred Name, 
    • Given Name, 
    • Family Name / Surname, 
    • Previous Last Name
  4. Click on the Search Studentbutton.
  5. This will show a list of students that meet these criteria
  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 
  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
  8. The student's record has now been loaded into the Student Summary page.
  9. Click on the Action menu net to the Course to be loaded. The Action menu will open
  10. Click on the Edit Course enrolment option.
  11. Scroll down to the Examiners section
  12. Click on the Email Examiners  icon 
  13. An email will open using your regular email client


How to Delete an Examiner

  1. Click on the Student tab in the side menu
  2. Click on the Search option in the side menu
  3. Enter at least one of the following options in to the relevant search box: 
    • Student No, 
    • Preferred Name, 
    • Given Name, 
    • Family Name / Surname, 
    • Previous Last Name
  4. Click on the Search Studentbutton.
  5. This will show a list of students that meet these criteria
  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 
  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
  8. The student's record has now been loaded into the Student Summary page.
  9. Click on the Action menu net to the Course to be loaded. The Action menu will open
  10. Click on the Edit Course enrolment option.
  11. Scroll down to the Examiners section
  12. Click on the Delete examiner icon 
  13. A warning message will appear  - Are you sure that you want to delete the selected items? 
  14. Click on the OK button to delete the Examiner

Further reading

List other KB article page names, that may support the understanding of this article. The listed page names can then be converted into links to those pages.


External resources

Names of external websites and website addresses. Delete the heading if no external resources are applicable for this article.


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