Overview

Objective

Upon Completion of this KB the user will be able to Reschedule Units from previously scheduled units.

Assumptions

The User has the minimum required level to access the Units tab and an understanding that making changes within this section has system wide implications.
The user has an understanding of the Australian Tertiary Education System / VET Sector.

Key terms and concepts

Field Name	Brief Overview
Unit Id	Internal System id Code for units. These numbers are allocated by the system when a unit is created
Unit Name	Full name of the units - this will appear on the students transcript
Unit Provider	If the provider has multiple institutions within the same system, this can identify which is running this instance of the unit
Unit Keywords	Buzz words or key words, used in the search section for staff to find this unit if unsure of the exact title of this unit
Start Date	Commencing date of unit
End date	Conclusion date of unit
School	Sub Groups with in an Institution

Field Name	Brief Overview
Class No	Identifying multiple groups or classes run at the same time.
Unit Provider	If the provider has multiple institutions within the same system, this can identify which is running this instance of the unit.
School	Sub Groups with in an Institution
Unit Teacher(s)	Name of person(s) responsible for the unit delivery
Minimum Participants	Minimum number of students required to run this unit
Maximum Participants	Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity
Current Participants	How many students are currently enrolled in this unit
Transferred Participants	How many students have transferred out of this unit into another
Location (Campus)	What location is this unit to be delivered at. Useful if delivering at multiple locations
Venue	What building / room number
Mode OF Delivery	Online, On Campus, Intensive, Printed
Start Date	Commencing date of unit
End Date	Conclusion date of unit
HEIMS Census date	The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field
HEIMS Summer School	Is this unit being delivered in Summer school e.g. outside of normal Semesters
Status	Active Archived Cancelled Confirmed Unconfirmed. Units are required to be active to be available on the course plan.
Printed Comments	Comments to appear on the results report for students to see
Internal Comments	Comments for internal staff only
Invoice Fee Code	To which department / School do the fees for this unit go to
Do not Schedule Assessments	When rescheduling the units the Assessments if for the new schedule are different or need to be update tick this box skip assessment scheduling.
Do Not Copy Fees	If the Fees are different from when the unit was previously run tick this box to skip copying the fees

Implications

Old Scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule or a Reschedule needs to be created each time the unit is run.

Always ensure that dates are entered correctly as incorrect information can have a knock on effect for reporting periods. Census date must always fall between the start and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.

Workflow

How to Reschedule a Unit

Click on the Units tab in the side menu
Click on the Scheduled Unit Details option in the side menu
Click on the Reschedule Units option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Unit button.
This will return a list of units that meet the searched criteria
To filter the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
Select the Tick boxesnext to all of the Units to be rescheduled. Please note: All of the units rescheduled at the same time will have the same information added to the as added in the Edit Scheduled Unit Details Section.
Enter the required information in to the fields ensuring some minimum field requirements (Start Date, End Date and HEIMS Census Date and Status set to Active) Additional information recommended however these fields are required to create a basic functioning Scheduled unit.
Click on the Reschedule Selected Unitsbutton.

Reschedule Units