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Objective

This articles explains the key file structure of NAT00120 - Training activity file, which explains how we mapped AVETMISS fields within the Paradigm SMS.

Complexity HIGH

Page Contents

Assumptions

  • The User understands AVETMISS national reporting, state reporting if applicable

  • The User has access to AVETMISS Validation software (AVS)

  • The User has an understanding of txt file formats

  • The User has downloaded and read the latest version of VET Provider Collection specifications

  • The user has an understanding of the Australian Vocational Education System.

Key terms and concepts

The Training activity (NAT00120) file contains a record for each unit of competency or module undertaken by a client at a training organisation’s delivery location during the collection period.

File relationships

For each unique combination of Training organisation identifier and Training organisation delivery
location identifier in the Training activity (NAT00120) file there must be one corresponding record
in the:
Training organisation delivery location (NAT00020) file.
For each unique Program identifier in the Training activity (NAT00120) file there must be one
corresponding record in the:
Program (NAT00030) or (NAT00030A) file.
Release 8.0 November 2016 AVETMISS VET Provider Collection specifications
File specifications Training activity (NAT00120) file
36
For each unique Subject identifier in the Training activity (NAT00120) file there must be one
corresponding record in the:
Subject (NAT00060) file.
For each unique Client identifier in the Training activity (NAT00120) file there must be one
corresponding record in the:
Client (NAT00080) file.
If there is no training activity and therefore no Training organisation delivery location (NAT00020)
file or Subject (NAT00060) file, then the Training activity (NAT00120) file is not required.


Client File Structure

Silverband generated ID

AVETMISS Field Name

Paradigm Entities

Paradigm Internal Field Names

Default Paradigm field labels

Paradigm Menu Location

Field Type

Default Paradigm Value

Width

Derived Field

Derived Method

AVET008

Client Identifier

Student

Student No.

studentNumber

Student > Student Details > Edit details

TEXT

10

N/A

AVET039

Name for encryption

Student

Given Name, Middle Name (if applicable) Family Name

firstName, middleName, and lastName

Student > Student Details > Edit details

TEXT

60

N/A

AVET029

Highest school level completed identifier

Student

High School Level Completed

avet029

Student > Student Details > Edit details > VET students only

SELECT

@@ - Not stated

2

N/A

AVET059

Gender

Student

Gender

gender

Student > Student Details > Edit details

SELECT

@ - Not stated

1

N/A

AVET017

Date of birth

Student

DOB

birthDate

Student > Student Details > Edit details

DATE

@@@@@@@@

8

N/A

AVET045

Postcode

Student

Post Code

postalCode

Student > Student Details > Edit Contact Info

POSTCODE

@@@@

4

N/A

AVET031

Indigenous status identifier

Student

Indigenous Status Identifier

avet031

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET034

Language identifier

Student

Main Language Other Than English Spoken At Home Identifier

avet034

Student > Student Details > Edit details > VET students only

SELECT

@@@@ - Not stated

4

N/A

AVET033

Labour force status identifier

Student

Labour Force Status Identifier

avet033

Student > Student Details > Edit details > VET students only

SELECT

@@ - Not stated

2

N/A

AVET015

Country identifier

Student

In which Country are you Born

avet015

Student > Student Details > Edit details > VET students only

SELECT

@@@@ - Not stated

4

N/A

AVET019

Disability flag

Student

Disability Type Identifier

avet020

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET047

Prior educational achievement flag

Student

Prior Educational Achievement Flag

avet047

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET006

At school flag

Student

At School Flag

avet006

Student > Student Details > Edit details > VET students only

SELECT

@ - Not stated

1

N/A

AVET002

Address – suburb, locality or town

Student

City

city

Student > Student Details > Edit Contact Info

TEXT

50

N/A

AVET095

Unique student identifier

Student

USI Student Number

usiStudentNumber

Student > Student Details > Edit details

TEXT

10

N/A

AVET061

State identifier

Student

State

stateProvinceGeoId

Student > Student Details > Edit Contact Info

TEXT

2

N/A

AVET096

Address building/property name

Student

Property Name

propertyName

Student > Student Details > Edit Contact Info

TEXT

50

N/A

Workflow

 1. How to run NAT00120 Training activity file

  1. Click on the  Report tab on the side menu 

  2. Click on AVETMISS option on the side menu

  3. Find AVETMISS Enrolment (NAT00120) File, click on Get Report blue button

  4. Refer to the following parameters of generating a report

  • Institution: do need to make selection

  • AVETMISS Report template: choose 2018 NAT00120 Enrolment (Note: Government has no major updates to the AVETMISS reporting guidelines since 2018)

  • Submission Year: the year you are submitting

  • Unit Start Date: From and to period, select the reporting year, for example, 01/01/2019 to 31/12/2019

  • Unit enrolment Status: The system has picked a few by default

  • Course/degree: leave it blank, the system will pull the relevant course/degree

  • program_enrolment_avet028: leave it blank, do not select

  • Report Mode: choose Ultra fast mode when the option is available

5. Click on Produce Report button


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