Overview
Adding new appointments within your Paradigm Session/Event is possible as long as you are allowing the student to attend ALL of the new appointments that you’ve added under that session/event. Note that when you are using the Session Group/Class in your scheduling, all the new appointments added within a Paradigm Session/Event will automatically inherit the group and class number values being set for that session/event. This knowledge article will discuss all the possible features available under the Rapla Appointments section.
BE ADVISED
When creating sessions with the group and class number values in Rapla with multiple appointments, and you don’t want the student to attend ALL of the appointment series in that session/event, you have to make sure that each unique group and class number combination is created as one Paradigm Session/Event. Each new appointment created within a session/event will inherit the group and class number values being set for that session/event.
WARNING
If you happen to have already synced your Rapla sessions/events into Paradigm and you are planning to do a resync due to some changes in your sessions, please refer to this knowledge article for the implications: Level of impact on various changes to the Rapla event details.
Add New Appointment
BE ADVISED:
Always refer to this page: Level of impact on various changes to the Rapla event details for the possible implications when adding new appointments in your Paradigm Session/Event.
Sample Scenario
Given the sample event created below, a lecture (BEM1008) with a weekly event every Monday at 9:00-11:00AM. Take note that this event has no Group and Class Number values. For the purposes of demonstrating how to add a new appointment as a repeating event, with the currently set event for the Monday lecture, you wanted to add another Wednesday lecture with the same number of times as your Monday lecture. With this set, you want the student to enrol in the Monday and Wednesday lectures every week for the duration of your repeat event.
Also, take note how in the Course Plan that Monday session event will look like:
How to Add a New Appointment with Repeating sessions
With the existing Paradigm Event/Session created above, if you want to add a new repeating appointment you want the student to automatically be enrolled: based on the sample scenario above – the Monday Lecture Session, will also automatically enrol the Wednesday Lecture.
Right-click on the Paradigm Session that you want to add a new repeating appointment to, click the Edit option. This will open the Paradigm Session details.
3. Go to the Appointments section, 1 click the New button. 2 This will add a new appointment in the space below.3 On the right side of the Appointments section, set the time and dates: You have the option to set your repeating session as Weekly, Daily, Monthly, or Yearly. 4 Manage your resources as necessary and as required. Click the Save button to add the changes to your event/session.
Take note of how in the Course Plan that Wednesday repeating lecture session event will look like with the Monday lecture:
Once the student will select the Unit Code BEM1008, the student will automatically be enrolled in the Monday and Wednesday repeating lectures.
Sample Scenario
Following the scenario in the above section, say, you wanted to schedule a one-off event at the end of the semester for a seminar.
How to Add a New Appointment with a One-Off session
1. With the existing Paradigm sessions created above, if you want to add another one-off appointment you want the student to automatically be enrolled: based on the sample scenario above – the Monday Lecture Session, will also automatically enrol the Wednesday Lecture, and an additional end of the semester seminar as a one-off event.
2. Right-click on the Paradigm Session that you want to add a new repeating appointment to, click the Edit option. This will open the Paradigm Session details.
3. Go to the Appointments section, 1 click the New button. 2 This will add a new appointment in the space below.3 On the right side of the Appointments section, select the No repeating option and set the time and date. 4 Manage your resources as necessary and as required. Click the Save button to add the changes to your event/session.
Take note of how in the Course Plan that one-off seminar at the end of the semester event will look like with the Monday and Wednesday repeating lectures:
Once the student will select the Unit Code BEM1008, the student will automatically be enrolled in the Monday and Wednesday repeating lectures and the one-time seminar at the end of the semester event.
Delete Appointment
WARNING
If you have already synced to Paradigm the appointment that you want to delete in Rapla, the synced appointment will not automatically be deleted in Paradigm once you do a resync after the delete action in Rapla. If you want to get rid of the appointment/session, delete the sessions in Paradigm first before you delete the appointment in Rapla and do the resync.
Delete via the Edit option or under the Paradigm Session details: Appointments section
1. Right-click on the Paradigm Session where the appointment that you want to delete is under or directly on the Appointment Session that you want to delete, click the Edit option. This will open the Paradigm Session details.
2. Go to the Appointments section, 1 Make sure that the Appointment to be deleted is currently highlighted/selected, and then 2 click the Delete button. Click the Save button to save the changes to your event/session.
The Appointment has now been deleted. In relation to the Warning sign above, make sure that the sessions in Paradigm are already deleted before you attempt another resync.
Delete via the Delete Appointment option
Right-click directly on the Paradigm Appointment Session that you want to delete, click the Delete Appointment option.
2. Select the required delete button based on the descriptions below:
If you have selected the main Paradigm Session or Event and clicked the Delete Appointment option, the options to delete are the same as below except for the 2nd option series. The main Paradigm Session or Event will make the 1st Appointment as the series to be deleted.
If you are deleting a repeating appointment, you will be prompted with three options on what to delete:
Delete Option | Brief Description |
|---|---|
1 Event | this will delete the entire Paradigm Session/Event and all the appointments under it |
2 Series: [Day and Time] | this is the suggested way to delete the whole series of the appointment. If you will choose this option, it will only delete the appointment selected but not the whole Paradigm Session. |
3 1x appointment on dd/mm/yy | this will delete only the specified appointment date. If selected, the Paradigm Session/Event and all the other appointment dates will remain except for the one specified in the button. |
If you are deleting a one-off event/appointment, you will only be prompted with these two delete buttons(1 and 3 in the table above).
Free Appointment
This will help you manage your resources by checking when your resources are being utilised.
How to use the Free Appointment option when creating new Paradigm Session/Event/Appointments
1. After you created your Paradigm Session/Event/Appointments – if you have an issue with the availability of the resources, click the free appointment>> button under the Appointments section.
2. On the right side of that section, adjust the day and time, and;
3. Observe the Allocations section below, all the resources which are being utilised for that specific day and time that you’ve set. Alternatively, you can keep clicking the free appointment>> button and at the same time observe the resources available below. Note that the default change of time when that button is used is every 15 minutes.
Adding Exceptions
WARNING:
If you have already synced the Session/Event to Paradigm, the exceptions that you are going to add will automatically be deleted in Paradigm once you do a resync with the changes from Rapla to Paradigm.
How to Add Exceptions in the Paradigm Session and Appointments
1. Right-click on the Paradigm Session where the appointment that you want to add an exception(s) is under or directly on the Appointment Session that you want to add the exceptions to, click the Edit option. This will open the Paradigm Session details.
2. Go to the Appointments section, 1Make sure that the correct Appointment where you want to add the exception(s) is currently selected/highlighted, and then 2 click the Exceptions button on the right side of that section.3 Select the date that you want to add as an Exception, and 4 click the Add button. Repeat steps 2 -3 if you want to add more dates as exceptions.
Click the Close button once you’re done adding all the dates, and click the save button to add the changes to your event/session.
3. If you have another Appointment on that Paradigm Session/Event that you want to add exceptions to, just go back to the left-hand side of the Appointments section, make sure the next appointment that you want to add another set of exceptions to is highlighted/selected and repeat the rest of the instructions.
Once you’re done adding all the exceptions, in relation to the Warning sign above, if this Paradigm Session/Event has been synced before, if you plan to resync the changes to Paradigm, all the exceptions you’ve just added will automatically be deleted in Paradigm.
Convert to Single Events
WARNING
If you have already synced the Session/Event to Paradigm, converting a repeating Appointment into single events will create a whole new set of Session line in the Course Plan menu for the student to enrol, leaving the previously repeating appointment intact. To avoid duplicates, delete the sessions previously synced and convert the appointment into single events in Rapla before attempting to resync.
How to Convert Repeating Sessions/Appointments in Rapla into Single Events
Right-click on the Paradigm Session where the appointment that you want to convert into single events is under or directly on the Appointment Session that you want to convert into single events, click the Edit option. This will open the Paradigm Session details.
2. Go to the Appointments section, 1Make sure that the correct Appointment in which you want to convert into single events is selected/highlighted. 2 On the right side of that section, click the Convert to single events button.
3. After clicking the Convert to single events button, you will notice on the Appointments space on the left, all the single events are generated depending on the number of times that repeating appointment has been set to.
After converting the Appointment into single events, you can now go through all the newly generated single events and adjust the necessary details.